Having a dashboard with maximum impact in Excel can be a great asset for organizations as it helps organize and analyze data efficiently. Dashboards are meant to present easily-digestible information to readers, enabling them to make informed decisions in a timely manner. However, creating a dashboard with maximum impact requires careful planning and the right design elements. In this blog post, we will discuss 10 essential keys to designing a dashboard with maximum impact in Excel.
The keys we will discuss include:
- Data Visualization
- Text Formatting
- Utilizing Dashboard Tools & Widgets
- Utilizing Dashboard Software
- Utilizing Graphs & Charts
- Including Appropriate Data Sources
- Managing Data Changes
- Developing User Scenarios for Maximum Impact
- Managing Performance Issues
- Managing Projection Changes
By utilizing these keys, organizations can increase their efficiency and productivity, providing them with a competitive edge.
Know Your Objectives
Without properly defining objectives, your dashboard will be lacking in accuracy and insight. To create a dashboard with maximum impact, you need to first determine your goals and objectives. Only then can you correctly assess the metrics you will use to track progress towards your goals.
Change Goals into Metrics
Goals and objectives should be translated into measurable metrics. The metrics will act as indicators of performance, and when tracked, will reveal key insights to inform decision-making. Examples of metrics include sales performance, customer satisfaction, and website or mobile app usage.
Define Measurement Intervals
Once your metrics have been identified, it is important to define the intervals in which they should be measured. This will help you to track progress in a timely and accurate manner. By using Excel, you can set up a dashboard to provide weekly, monthly, quarterly and annual updates on your progress.
- Weekly updates - to track progress on a regular basis.
- Monthly updates - to review performance over a full month.
- Quarterly updates - to monitor performance across a full quarter.
- Annual updates - to give an overview of end-of-year performance.
Select the Most Valuable Data
When it comes to Excel dashboards, the most important choice of all is selecting the most relevant data. This data provides the foundation for the dashboard, and without it, the user experience will suffer. Below outlines two crucial steps when selecting data for inclusion within a dashboard.
Import Relevant Data
The first step is to import the relevant data into the dashboard. A great way to get started is by looking at existing data sources, such as spreadsheets, databases, or reports. Once the data has been imported, it's important to review the data to make sure it's accurate and up-to-date. During this process, unnecessary data should be removed to keep the dashboard streamlined, and any necessary calculations should be performed.
Choose the Most Valuable Data
The next step is to choose the most valuable data from the dataset. This data should reflect the goals of the dashboard and provide actionable insights for the user. To do this, identify the most important metrics and insights then prioritize them in order of importance. It's important to ensure only the necessary data is used, as too much data can lead to confusion or overwhelm the user.
- Review existing data sources to import relevant data
- Remove unnecessary data and perform any calculations
- Identify and prioritize the most important metrics and insights
- Ensure only the necessary data is used
4. Create Interactive Visualizations
When designing a dashboard in Excel, it's important to create interactive visualizations that will stimulate users. Excel has tools on its platform that allow you to easily create these visualizations. In addition, there are other tools and techniques that can be used to further stimulate visual engagement.
A. Utilize Excel's Graphs and Charts
Excel has a variety of graphs and charts inbuilt into its platform. These can be used to represent the data stored in your Excel workspace in a visual way. You can easily customize the graph and chart visuals to make them interactive, informative, and visually-engaging. Additionally, Excel supports a wide variety of data formats, so you can easily input your data from various sources.
B. Stimulate Visual Engagement
In addition to utilizing Excel's built-in graphs and charts, you can also use other techniques to stimulate visual engagement. Some of these techniques include:
- Using animations and transitions between visuals
- Incorporating colors into the visuals to indicate certain data points or categories
- Including interactive elements to the graph, such as drill-downs to further analyze the data
- Using 3D graphs and charts to demonstrate trends in the data
- Including visuals such as infographics and heatmaps to demonstrate patterns in the data
By using these techniques, you can create an interactive and visually-engaging dashboard that will help users to better understand the data.
Utilizing Conditional Formatting
Excel offers powerful tools to visualize data using the capability of conditional formatting. Employing the right strategies helps not just make the dashboard look appealing, but also turn it into an analytical tool. To maximize the potential of Excel as a powerful analytical tool, here are some strategies it can use:
Incorporate Compare and Contrast
Conditional formatting can be used to highlight areas of differences and draw attention to problems. For example, in sales data, it can be used to track numerically intensive data as per salesperson and highlight how low a certain threshold is performing. Further, it can be used to compare the performance of individual products or services.
Target Specific Goals
Conditional formatting can be used to emphasis areas that need particular attention or those goals that have been reached. For instance, conditional formatting can be used to identify target goals for the top sales region and identify areas that need immediate intervention. It can also be used to display data from the last quarter to compare current performance.
Comparing and contrasting data, and targeting specific goals– these are just two strategies of many that can be utilized by leveraging the power of conditional formatting in our dashboards. With the right strategies, Excel dashboards can become truly powerful and impactful tools.
Build Custom Calculations
Let Data Visualizations Do the Talking
Given the complexity of some data, often the best way to analyze it is to design a dashboard that uses data visualizations to show findings and insights. Data visualizations make it easy to quickly pick out patterns and abnormalities in large data sets. They give a visual representation of the data, one that is often much clearer than just a list of numbers, fostering a greater understanding of the underlying data and meaning. This, in turn, can help you make more informed decisions and take the best course of action.
Make Analytics Actionable
When it comes to dashboards, the goal is often to bring actionable insights to the forefront of the data. To achieve this, it is essential to build custom calculations into the dashboard. Calculations allow users to go beyond the basic data synthesis and build more complex formulas for decision-making. Through use of custom calculations, users can isolate trends and factors that are especially relevant to their current questions and objectives. For example, a dashboard may include a calculation that provides a comparison of current sales figures to their long-term trends by factoring in seasonal sales highs and lows.
Building custom calculations into a dashboard is an effective way to make analytics actionable and empower the user to make decisions based on their own preferences and needs. Consequently, it is a critical factor in any dashboard design.
When it comes to designing dashboards with maximum impact in Excel, there are 10 critical keys to success. The ability to accurately monitor goals and progress is essential. In addition, users must also understand how to uncover key insights from the data to identify areas for improvement. To do so, the dashboard should be organized logically and feature interactive elements that allow users to slice & dice the data to their needs. It is also important to think about the aesthetics of the dashboard and select an appropriate visual for each dataset. Lastly, consistency and simplicity are two must-haves in dashboard design. By devising a color palette and cleaning up the layout, users can achieve a professional and well-designed dashboard that provides valuable insights.
By utilizing the above tips and tricks, users can design an effective dashboard in Excel. Designing a user-friendly dashboard that displays data in an organized and informative manner is an essential asset for any executive. With the right design, users can easily monitor their progress and uncover key insights, activating data-driven decisions and creating an impactful dashboard.