Excel Tutorial: How To Put Survey Results In Excel


Organizing survey results in Excel is crucial for efficiently analyzing and interpreting data. Whether you are conducting market research, gathering customer feedback, or collecting employee satisfaction data, Excel provides a powerful tool for managing and visualizing survey results. In this tutorial, we will walk through the process of inputting and organizing survey data in Excel, as well as some useful tips for data analysis and visualization.

Key Takeaways

  • Organizing survey results in Excel is crucial for efficient analysis and interpretation of data
  • Excel provides powerful tools for managing and visualizing survey results
  • Utilize Excel functions for data analysis, such as formulas and sorting/filtering
  • Clean and format survey data for easy analysis and visualization
  • Utilize tips such as pivot tables and color-coding for efficient survey result organization

Creating a new Excel sheet for survey results

Excel is a powerful tool for organizing and analyzing survey data. To put survey results in Excel, follow these steps:

A. Open Excel and select a new workbook

Open Microsoft Excel and select "New" to create a new workbook. This will give you a blank canvas to start entering your survey data.

B. Label the columns for each survey question

Once you have your new workbook open, the next step is to label the columns for each survey question. For example, if your survey asked respondents about their age, gender, and satisfaction with a product, label the columns "Age," "Gender," and "Satisfaction."

C. Input the survey responses in the corresponding rows

After labeling the columns, input the survey responses in the corresponding rows. Each row should represent a different respondent, and each column should contain the response to a specific survey question. Make sure to enter the data accurately to ensure that your analysis is as reliable as possible.

By following these steps, you can easily put survey results in Excel and begin to analyze and visualize the data for further insights.

Utilizing Excel functions for data analysis

Excel is a powerful tool for analyzing survey results, allowing you to manipulate and interpret data with ease. Here are some key ways to harness Excel's functions for effective data analysis:

A. Using formulas to calculate averages, percentages, and other relevant metrics
  • Calculating averages

    Utilize the AVERAGE function in Excel to quickly calculate the average of survey responses. This allows you to gain insights into the overall sentiment or opinions expressed in the survey.

  • Calculating percentages

    By using formulas such as =(Number of responses for a specific option/Total responses)*100, you can easily calculate the percentage of respondents who selected a particular option in the survey.

  • Other relevant metrics

    Excel offers a wide range of functions, such as SUM, MIN, MAX, and COUNT, which can be used to calculate various other metrics based on the survey data.

B. Sorting and filtering the data to identify trends and patterns
  • Sorting the data

    Excel's sorting functionality allows you to arrange the survey results in a meaningful way, making it easier to identify common responses or outliers that warrant further investigation.

  • Filtering the data

    With Excel's filtering feature, you can narrow down the survey data to specific criteria, enabling you to focus on particular segments of the survey population or responses that meet specific conditions.

C. Creating visual representations of the survey results with charts and graphs
  • Bar charts

    Use Excel's bar chart feature to visually represent the distribution of responses for different survey options. This can provide a clear visual understanding of the most popular choices among respondents.

  • Pie charts

    Pie charts are useful for displaying the proportion of responses for different options in the survey. They can effectively illustrate the distribution of sentiments or preferences among respondents.

  • Line graphs

    Excel's line graph capability can be utilized to track changes in survey responses over time, whether it's a longitudinal study or a series of repeated surveys.

Cleaning and formatting the survey data

When working with survey results in Excel, it's important to clean and format the data to ensure accurate and meaningful analysis. Follow these steps to clean and format your survey data:

A. Removing duplicate entries

  • Use the "Remove Duplicates" feature to eliminate any duplicate entries in your survey data.
  • Identify key fields, such as participant ID or email address, to use as criteria for removing duplicates.
  • Tip: Before removing duplicates, make sure to create a backup of your data to avoid accidental loss of important information.

B. Ensuring consistency in formatting for easy analysis

  • Standardize the formatting of text entries, such as response options, to ensure consistency and simplify analysis.
  • Use text functions, such as "PROPER" or "TRIM," to format text entries uniformly.
  • Convert date and time entries to a consistent format for accurate sorting and filtering.

C. Applying conditional formatting to highlight important data points

  • Use conditional formatting to visually highlight significant survey responses, such as outliers or top-rated choices.
  • Apply color scales or icon sets to represent varying levels of responses, making it easier to identify trends and patterns.
  • Tip: Customizing conditional formatting rules based on specific survey questions or criteria can enhance the visual presentation of the data.

Collaborating and sharing the survey results

Once you have collected and organized your survey results in Excel, it’s important to consider how you can effectively share and collaborate on this data with your team or stakeholders. Here are some ways to make the most out of Excel’s features for this purpose:

A. Utilizing Excel's sharing and collaboration features
  • Share with others: Excel allows you to easily share your survey results with others by using the Share option. This enables multiple users to view and edit the data simultaneously, promoting collaboration and real-time updates.
  • Track changes: The Track Changes feature in Excel is a useful tool for keeping track of any modifications made to the survey results by different users. This can help in maintaining data integrity and transparency.
  • Comments and notes: Encourage collaboration and feedback by using Excel’s Comments and Notes features to add annotations or explanations to specific parts of the survey results.

B. Exporting the survey results for presentations or reports
  • Use charts and graphs: Excel offers a variety of chart and graph options that can be used to visually represent the survey results. This makes it easier to present the data in a visually appealing and understandable format.
  • Export to other formats: You can export your survey results from Excel to other formats such as PDF or PowerPoint for use in presentations or reports. This ensures that the data can be easily shared and presented to a wider audience.

C. Setting up data validation to ensure accuracy in future inputs
  • Data validation rules: Implementing data validation rules in Excel can help in maintaining the accuracy and consistency of future survey inputs. This can include setting specific criteria for acceptable values or ranges for certain fields.
  • Error alerts: Excel allows you to set up error alerts to notify users if they input data that does not meet the validation criteria, helping to minimize errors and ensure data integrity.

Tips for efficient survey result organization

When it comes to organizing survey results in Excel, there are several tips and techniques that can help you streamline the process and make data analysis easier. Here are some key strategies to consider:

Using pivot tables for quick data summarization

  • Summarize your data: Utilize pivot tables to quickly summarize and analyze large sets of survey data. Pivot tables allow you to easily group, filter, and summarize data to identify trends and patterns.
  • Quickly visualize results: With pivot tables, you can create visual representations of your survey results, such as charts and graphs, to better understand the data and communicate findings to others.

Color-coding to visually categorize different types of survey responses

  • Use conditional formatting: Apply conditional formatting to cells to automatically color-code survey responses based on predefined criteria. This can help you visually categorize and distinguish different types of responses, making it easier to identify trends and outliers.
  • Improve data visualization: By color-coding survey responses, you can create visual heat maps or tables that highlight patterns and outliers, making it easier to interpret the data at a glance.

Naming ranges and cells for easier reference

  • Organize your data: Give meaningful names to ranges of cells or specific cells within your spreadsheet. This can help you quickly locate and reference specific survey data points, saving time and reducing the risk of errors.
  • Streamline formulas and functions: By naming ranges and cells, you can simplify your formulas and functions, making them easier to understand and maintain. This can also make your spreadsheet more user-friendly for others who may need to access or analyze the survey results.


In summary, Excel provides a powerful and user-friendly platform for organizing and analyzing survey results, allowing for easy visualization and interpretation of data. We encourage our readers to apply the tutorial to their own survey data and experience the benefits first-hand. By utilizing Excel, you can efficiently manage your survey data and gain valuable insights that can inform decision-making and drive improvements. We invite you to share your feedback on the tutorial and reach out with any further questions or concerns. We are here to support you in your data organization endeavors.

Excel Dashboard

ONLY $99

    Immediate Download

    MAC & PC Compatible

    Free Email Support

Related aticles