Excel Tutorial: How To Put Line In Excel


Are you struggling to figure out how to put a line in Excel? Whether you are a beginner or an experienced user, knowing how to add lines in Excel can be extremely useful for organizing and visualizing your data. In this tutorial, we will walk you through the steps to insert a line in Excel and discuss the importance of this skill in creating professional and effective spreadsheets.

Key Takeaways

  • Knowing how to add lines in Excel can help organize and visualize data effectively
  • The line tool in Excel offers different types of lines such as solid and dashed lines
  • Customizing line properties, such as color and thickness, can enhance data presentation
  • Removing or editing lines in Excel is essential for maintaining a professional-looking spreadsheet
  • Using lines effectively in Excel can greatly improve data visualization and presentation

Understanding the Line Tool in Excel

Excel is a powerful tool for data analysis and visualization, and the line tool is a key feature that allows users to add visual elements to their spreadsheets. Understanding how to use the line tool in Excel can greatly enhance the presentation and interpretation of data.

A. Explain what the line tool is in Excel

The line tool in Excel allows users to draw straight lines or connectors on their spreadsheets. This can be useful for visually representing relationships between data points, highlighting trends, or adding emphasis to specific areas of a chart or table.

B. Discuss the different types of lines available in Excel

Excel offers a variety of line styles that users can choose from, including:

  • Solid line: A continuous, unbroken line that is commonly used for connecting data points or drawing attention to specific areas of a chart.
  • Dashed line: A line composed of short, evenly spaced dashes that can be used to differentiate it from solid lines and provide visual interest.
  • Dotted line: A line made up of a series of small dots, which can be effective for drawing attention to specific data points or patterns.
  • Arrow line: A line with an arrow at one or both ends, which can be used to indicate direction or flow in a chart or graph.


Understanding the line tool in Excel is an important skill for anyone who regularly works with spreadsheets. By mastering this feature, users can enhance the visual appeal and clarity of their data presentations, making it easier for themselves and others to interpret and analyze the information. By experimenting with different line styles and using them strategically, users can take their Excel spreadsheets to the next level.

How to Insert a Line in Excel

Inserting a line in Excel can be a useful way to visually separate data or emphasize a particular section of your spreadsheet. In this tutorial, we will provide a step-by-step guide on how to easily insert a line in Excel, along with visual aids for clarity.

Step-by-step guide on how to insert a line in Excel

  • Select a Cell: First, open your Excel spreadsheet and select the cell where you want to insert the line.
  • Insert Shape: Go to the Insert tab on the ribbon and click on the Shapes option.
  • Select Line: From the drop-down menu, choose the Line option. Your cursor will now turn into a crosshair.
  • Draw Line: Click and drag your cursor to draw the line in the selected cell. You can adjust the length and angle of the line as needed.
  • Format Line: Once the line is inserted, you can format it by right-clicking on the line and selecting Format Shape. Here, you can change the line color, thickness, and style.

Provide screenshots or visuals for clarity

Below are visual aids to help guide you through the process of inserting a line in Excel:

(Insert screenshots or visuals here)

Customizing Line Properties

When working with Excel, it's essential to know how to customize the properties of the line to enhance the visual appeal of your data. Whether you want to change the color or the thickness of the line, Excel provides you with the tools to do so. In this tutorial, we will explore how to customize the properties of the line to suit your specific needs and preferences.

A. Discuss how to customize the properties of the line (e.g. color, thickness)

Excel allows you to easily customize the properties of the line, such as its color and thickness, to make your data stand out.

  • Changing the Line Color: To change the color of the line, simply select the line and right-click to access the Format Data Series option. From there, you can choose the desired color for your line.
  • Adjusting Line Thickness: If you want to adjust the thickness of the line, you can also do so within the Format Data Series menu. Simply navigate to the Line Style tab and select the desired thickness for your line.

B. Explain how to format the line to suit specific needs or preferences

Formatting the line to suit your specific needs or preferences is crucial for presenting your data effectively.

  • Customizing Dash Type: Excel offers a variety of dash types for lines, allowing you to customize the appearance of the line to match your preferences. You can access these options within the Line Style tab under the Format Data Series menu.
  • Applying Gradient or Pattern Fills: In addition to changing the color and thickness of the line, you can also apply gradient or pattern fills to further enhance the visual appeal of your data. This can be done through the Fill tab within the Format Data Series menu.

Removing or Editing Lines in Excel

When working with Excel, you may find yourself needing to remove or edit lines in your spreadsheet. Whether it's a border around a cell or a line in a chart, knowing how to make these adjustments can help you better customize your data. Here's how you can do it:

A. Explain how to remove a line from Excel
  • Select the line

    To remove a line from your Excel spreadsheet, first, you need to select the line by clicking on it. This will allow you to make changes to it.

  • Delete the line

    Once the line is selected, simply press the 'Delete' key on your keyboard to remove it from the spreadsheet. The line should disappear immediately.

B. Provide tips on how to edit existing lines in the spreadsheet
  • Adjust the line properties

    If you want to edit an existing line in Excel, you can do so by right-clicking on the line and selecting 'Format Shape' or 'Format Data Series' depending on the type of line. From there, you can adjust properties such as color, thickness, style, and more.

  • Move or resize the line

    To move or resize a line, simply click on it and drag it to the desired location. You can also adjust the size by clicking on the corners and dragging them in or out.

Best Practices for Using Lines in Excel

When using Excel for data visualization, it is important to utilize lines effectively to enhance the overall appearance and clarity of the information presented. By understanding the best practices for using lines in Excel, users can create more visually appealing and easily understandable spreadsheets.

Discuss the importance of using lines effectively in Excel

Lines in Excel can be used to separate and organize data, highlight specific areas of a spreadsheet, and create visual impact. When used effectively, lines can improve the overall readability and clarity of the information being presented.

Provide examples of when and how to use lines to improve data visualization

One example of how to use lines in Excel to improve data visualization is by creating a border around a table or set of data. This can help to clearly define the boundaries of the information and make it easier for the viewer to distinguish individual data points.

  • Gridlines: Gridlines can be used to separate and organize data in a spreadsheet, making it easier to read and comprehend.
  • Charts and graphs: Lines can be used to connect data points in charts and graphs, making it easier to visualize trends and patterns within the data.
  • Formatting: Lines can be used to create visual impact and draw attention to specific areas of a spreadsheet, such as using borders to highlight important data.


In summary, we've covered how to put lines in Excel using the border tool, drawing tool, and formatting options. These lines can help organize data, emphasize important sections, and improve the overall appearance of your spreadsheet.

We encourage our readers to practice using lines in Excel to enhance their spreadsheet skills. Experiment with different line styles, colors, and thickness to see how they can improve the visual appeal and functionality of your Excel documents. By mastering this skill, you can take your spreadsheet game to the next level.

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