Excel Tutorial: How To Put A Chart From Excel Into Powerpoint

Introduction


Welcome to our Excel tutorial on how to seamlessly integrate charts from Excel into PowerPoint presentations. Mastering this skill is essential for anyone who wants to create visually appealing and data-driven presentations. Whether you are a student presenting a project, a professional delivering a business report, or a manager showcasing key metrics, knowing how to put a chart from Excel into PowerPoint will significantly elevate the quality and impact of your presentations.


Key Takeaways


  • Knowing how to seamlessly integrate charts from Excel into PowerPoint is essential for creating visually appealing and data-driven presentations.
  • Creating linked charts allows for dynamic updates, ensuring that your presentation always reflects the most current data.
  • Mastering the process of putting a chart from Excel into PowerPoint can significantly elevate the quality and impact of your presentations.
  • Utilizing PowerPoint's chart tools and formatting options can enhance the visual appeal of the chart and make your presentation more engaging.
  • Linking the chart to the Excel file ensures that any changes to the data will be reflected in the presentation, saving time and effort in updating the slides.


Step 1: Create a Chart in Excel


Before you can add a chart to your PowerPoint presentation, you need to create the chart in Excel. Follow these steps:

  • A. Open the Excel workbook that contains the data for the chart.
  • B. Select the data that you want to include in the chart.
  • C. Click on the "Insert" tab and choose the type of chart you want to create.


Step 2: Copy the Chart


After you have selected the chart that you want to include in your PowerPoint presentation, the next step is to copy it.

A. Click on the chart to select it

Before you can copy the chart, you need to make sure that it is selected. To do this, simply click on the chart to highlight it.

B. Press "Ctrl + C" on your keyboard to copy the chart

Once the chart is selected, you can easily copy it by pressing the "Ctrl + C" keys on your keyboard. This will place a copy of the chart onto your clipboard, ready to be pasted into your PowerPoint presentation.


Step 3: Paste the Chart into PowerPoint


After creating your chart in Excel, the next step is to insert it into your PowerPoint presentation.

A. Open the PowerPoint presentation where you want to insert the chart

First, open the PowerPoint file where you would like to add the chart. This will allow you to place the chart directly into the correct location within your presentation.

B. Click on the slide where you want the chart to appear

After opening your PowerPoint presentation, navigate to the specific slide where you want to insert the chart. Click on the slide to ensure that the chart will be placed in the correct location.

C. Press "Ctrl + V" to paste the chart into the slide

Once you have selected the slide, go back to the Excel file where your chart is located. Use the keyboard shortcut "Ctrl + V" to paste the chart directly onto the slide. Alternatively, you can right-click and select "Paste" from the drop-down menu.


Step 4: Link the Chart to the Excel File


After pasting the chart into PowerPoint, you will need to link it to the original Excel file to ensure that any changes made in the Excel data are automatically updated in the PowerPoint presentation. Follow these steps to link the chart:

  • Right-click on the pasted chart in PowerPoint
  • Select "Linked Worksheet Object" from the drop-down menu
  • Choose the option to "Link to Excel data" to ensure the chart stays updated


Tips for Formatting and Editing the Chart in PowerPoint


After inserting the chart from Excel into PowerPoint, you have the option to further customize and enhance its appearance. Here are some tips for formatting and editing the chart in PowerPoint:

  • Use the "Format" tab to customize the appearance of the chart
    • Adjust the chart elements: Click on the chart and then select the "Format" tab to access options for changing the chart's color, style, layout, and more.
    • Modify chart styles: Explore the different pre-set chart styles available in the "Format" tab to find a design that best suits your presentation.

  • Double-click on the chart to edit the data or design elements
    • Edit data: Double-click on the chart to access the linked Excel data. You can make changes directly in Excel or update the data source.
    • Modify design elements: Double-click on specific chart elements, such as bars or lines, to adjust their appearance and formatting.

  • Utilize PowerPoint's chart tools to enhance the visual appeal of the chart
    • Add effects and animations: Use PowerPoint's animation and transition features to add visual interest to the chart during your presentation.
    • Apply SmartArt graphics: Convert the chart into a SmartArt graphic to combine it with text and other visual elements for a more dynamic effect.



Conclusion


In summary, to put a chart from Excel into PowerPoint, you need to copy the chart in Excel, go to PowerPoint, and use the "Paste Special" function to insert the chart as a linked object. This will allow you to update the chart in Excel and have the changes automatically reflected in your PowerPoint presentation.

  • Benefits of Linked Charts: By creating linked charts, you can create dynamic presentations that stay up to date with the latest data. This saves time and ensures that your audience has access to the most current information.

Excel Dashboard

ONLY $99
ULTIMATE EXCEL DASHBOARDS BUNDLE

    Immediate Download

    MAC & PC Compatible

    Free Email Support

Related aticles