Excel Tutorial: How To Print Row On Every Page In Excel

Introduction


Many Excel users face a common challenge when it comes to printing their spreadsheets: they struggle to print a row on every page and remove blank rows. This not only affects the readability of the document but also its overall professionalism. In this Excel tutorial, we will address this problem and provide a step-by-step guide on how to accomplish this task with ease.


Key Takeaways


  • Printing a row on every page in Excel improves readability and professionalism.
  • Removing blank rows creates a cleaner and more professional document.
  • Understanding the Page Layout options in Excel is essential for controlling print settings.
  • Setting the print area and adjusting page breaks are crucial for ensuring the desired row appears on every page.
  • Testing the Print Preview feature helps ensure the final printout meets your requirements.


Understanding the Page Layout options in Excel


The Page Layout tab in Excel is a crucial tool for customizing how your spreadsheet will look when printed. It allows you to control the appearance of your printed pages, including options for margins, orientation, and print titles.

A. Explanation of the Page Layout tab in Excel

The Page Layout tab is located at the top of the Excel interface, alongside other tabs such as Home, Insert, and Formulas. It contains various command groups that enable you to modify the layout and appearance of your spreadsheet for printing.

B. How to access the Page Layout options in Excel

To access the Page Layout options in Excel, simply click on the Page Layout tab at the top of the Excel interface. This will bring up the various command groups, including Themes, Page Setup, Scale to Fit, and Sheet Options, which allow you to customize the layout and appearance of your spreadsheet for printing.

Conclusion


Understanding the Page Layout options in Excel is essential for customizing the appearance of your printed spreadsheets. By familiarizing yourself with the Page Layout tab and its various command groups, you can ensure that your printed documents look professional and presentable.


Setting the Print Area


When printing a large Excel spreadsheet, you may want to ensure that a specific row appears on every page. This can be achieved by setting the print area and adjusting it as needed. Here's how to do it:

A. How to select the range of cells you want to print

To begin, open your Excel spreadsheet and select the range of cells that you want to print. This can be done by clicking and dragging your mouse over the desired cells, or by clicking on the first cell and holding down the Shift key while clicking on the last cell in the range.

B. How to adjust the print area to ensure the desired row appears on every page

Once you have selected the range of cells, go to the "Page Layout" tab on the Excel ribbon. In the "Page Setup" group, click on the "Print Area" button and select "Set Print Area" from the dropdown menu. This will set the selected range of cells as the print area.

If the desired row is not appearing on every page when you preview or print the spreadsheet, you can adjust the print area by going back to the "Page Layout" tab, clicking on the "Print Area" button, and selecting "Set Print Area" again. Then, you can use the "Page Break Preview" option to adjust the page breaks and ensure that the desired row appears on every page.


Adjusting Page Breaks


When working with large Excel spreadsheets, it's important to ensure that key information is visible on every printed page. One way to achieve this is by adjusting page breaks to ensure that a specific row appears on every page.

A. Explanation of manual page breaks in Excel

Manual page breaks in Excel allow you to control where a new page begins in your printed spreadsheet. By default, Excel automatically inserts page breaks based on the paper size, margins, and scaling options. However, you can also insert manual page breaks to further customize the layout of your printed document.

B. How to adjust page breaks to ensure the desired row appears on every page

1. Open your Excel spreadsheet and go to the "View" tab.

2. Click on "Page Break Preview" to see how your spreadsheet is currently divided into pages.

3. Locate the row that you want to appear on every page.

Adjusting page breaks:


  • Click and drag the blue dashed lines to adjust the position of the page breaks.
  • Ensure that the desired row is visible on every page by manipulating the page breaks as needed.
  • Once you are satisfied with the page layout, exit the "Page Break Preview" by clicking on the same button again.

By adjusting the page breaks in this manner, you can ensure that the specific row you want to appear on every page is visible when you print your Excel spreadsheet.


Removing Blank Rows


When working with large datasets in Excel, it is common to encounter blank rows that need to be removed in order to maintain a clean and professional-looking spreadsheet. In this tutorial, we will cover how to identify and select blank rows in Excel, as well as how to delete them efficiently.

How to identify and select blank rows in Excel


  • Step 1: Open your Excel spreadsheet and navigate to the worksheet containing the data.
  • Step 2: Click on the row number on the left-hand side of the screen to select the entire row.
  • Step 3: Press and hold the "Ctrl" key, then continue clicking on the row numbers to select multiple rows at once.
  • Step 4: Use the "Ctrl + Shift + Down arrow" keyboard shortcut to quickly select all the rows from the current selection to the bottom of the data.

How to delete blank rows and ensure the spreadsheet looks clean and professional


  • Step 1: With the blank rows selected, right-click on any of the selected row numbers and choose "Delete" from the context menu.
  • Step 2: In the "Delete" dialog box, make sure the "Entire row" option is selected, and then click "OK" to remove the blank rows from the spreadsheet.
  • Step 3: After deleting the blank rows, it is important to review the remaining data to ensure that there are no unintended gaps or inconsistencies.
  • Step 4: Save the changes to the spreadsheet to finalize the cleanup process.


Testing the Print Preview


Before printing your Excel spreadsheet, it's important to use the Print Preview feature to ensure that the desired row appears on every page. This can be helpful for keeping headers or important information visible on each printed page.

How to use the Print Preview feature in Excel


To access the Print Preview feature in Excel, follow these steps:

  • Click on the "File" tab in the top left corner of the Excel window.
  • Select "Print" from the menu on the left-hand side.
  • Click on "Print Preview" to see how the spreadsheet will look when printed.

How to ensure that the desired row appears on every page before printing


If you want to ensure that a specific row appears on every printed page, follow these steps:

  • Go to the "Page Layout" tab in the Excel ribbon at the top of the window.
  • Click on the "Print Titles" button in the Page Setup group.
  • In the "Page Setup" dialog box, go to the "Sheet" tab.
  • In the "Rows to repeat at top" field, click on the row number and select the row that you want to repeat on every page.
  • Click "OK" to save your changes.
  • Go back to the Print Preview to see if the desired row appears on every page.


Conclusion


In conclusion, printing a row on every page and removing blank rows in Excel is essential for creating professional and polished spreadsheets. By ensuring that important information is always visible, you can improve the usability and aesthetics of your documents. I encourage you to continue practicing and mastering this skill, as it will greatly benefit your professional presentation of data.

Excel Dashboard

ONLY $99
ULTIMATE EXCEL DASHBOARDS BUNDLE

    Immediate Download

    MAC & PC Compatible

    Free Email Support

Related aticles