Excel Tutorial: How To Print Labels From Excel 2007


Are you looking to streamline your label printing process? In today's Excel tutorial, we will explore how to print labels from Excel 2007. Being able to efficiently print labels from Excel can save you valuable time and effort, especially for businesses and individuals who frequently need to print large quantities of labels for mailings, shipments, or organizational purposes.

Key Takeaways

  • Printing labels from Excel can save time and effort for businesses and individuals
  • Setting up the Excel sheet with necessary data is crucial for label printing
  • Utilizing the Mail Merge feature in Excel is essential for creating labels
  • Configuring the label layout and previewing the labels are important steps before printing
  • Troubleshooting common issues such as alignment and formatting is necessary for a smooth printing process

Setting up your Excel sheet

Before you can print labels from Excel 2007, you need to set up your Excel sheet with the necessary data. Follow these steps to get started:

A. Open Excel 2007 and create a new spreadsheet

Launch Excel 2007 on your computer and create a new spreadsheet by clicking on the "File" menu and selecting "New." Choose a blank worksheet to start with a clean slate.

B. Input the necessary data for the labels

Once your new spreadsheet is open, input the data that you want to appear on your labels. This may include information such as names, addresses, and any other relevant details. Make sure to organize the data into separate columns, with each column representing a different piece of information (e.g., one column for names, one for addresses, etc.).

Using the Mail Merge feature

One of the most efficient ways to print labels from Excel 2007 is by utilizing the Mail Merge feature. This feature allows you to create a set of labels that are personalized with information from your Excel spreadsheet. Here's a step-by-step guide on how to use the Mail Merge feature to print labels in Excel 2007:

Access the Mail Merge feature in Excel 2007

  • Step 1: Open your Excel 2007 workbook and navigate to the "Mailings" tab on the ribbon at the top of the screen.
  • Step 2: Click on the "Start Mail Merge" button, then select "Labels" from the drop-down menu. This will open up the Mail Merge task pane on the right-hand side of the screen.

Select the type of document you want to create (labels) and proceed to the next step

  • Step 3: In the Mail Merge task pane, click on the "Label Options" button to specify the type of labels you'll be using for printing. You can select the brand and product number of your label sheets from the Label Options dialog box.
  • Step 4: Once you've selected the label options, click "OK" to return to the Mail Merge task pane. Next, click "Select Recipients" to choose the Excel spreadsheet that contains the data you want to use for the labels.
  • Step 5: After selecting your recipients, click on "Insert Merge Field" to add the desired fields from your Excel spreadsheet to the labels. This could include fields such as a recipient's name, address, or any other relevant information.
  • Step 6: Once you've inserted the merge fields, you can preview your labels by clicking "Preview Results" in the Mail Merge task pane. This will show you how the labels will appear with the merged information.
  • Step 7: Finally, to complete the Mail Merge process and print your labels, click "Finish & Merge" and select "Print Documents." This will bring up the Print dialog box, allowing you to choose your printer and any additional print settings before printing your labels.

By following these simple steps, you can efficiently print personalized labels from your Excel 2007 spreadsheet using the Mail Merge feature. This can be a valuable tool for businesses, organizations, or individuals who need to create custom labels for various purposes.

Configuring the label layout

Before printing labels from Excel 2007, it is important to properly configure the label layout to ensure accurate and professional-looking results. Follow these steps to configure the label layout:

A. Choose the label size and vendor from the options provided
  • Open a new or existing Excel document.
  • Click on the "Mailings" tab at the top of the screen.
  • Select "Labels" from the "Create" group.
  • In the "Envelopes and Labels" dialog box, click on the "Options" button.
  • Under the "Label vendors" dropdown menu, choose the appropriate vendor for your labels.
  • Once the vendor is selected, choose the product number or label size from the "Product number" list.
  • Click "OK" to close the "Label Options" dialog box.

B. Adjust the layout settings to ensure the labels are printed accurately
  • Return to the "Envelopes and Labels" dialog box.
  • Ensure that the "Use return address" and "Full page of the same label" options are selected, if applicable.
  • Under "Print," select "Full page of the same label" to print a full sheet of the same label, or "Single label" to print a single label.
  • Click "New Document" to open a new Excel worksheet with the selected label format.
  • Adjust the layout and content of the labels as needed, ensuring that the information is correctly aligned within each label.
  • Save the document before proceeding to the printing stage.

Previewing and printing your labels

Before printing your labels from Excel 2007, it's important to preview the document and ensure that the labels appear as intended. Here's how to use the preview feature:

  • A. Use the preview feature to ensure the labels appear as intended
    • B. Load the labels into your printer and print the document

Troubleshooting common issues

When printing labels from Excel 2007, it's common to encounter issues with alignment and formatting. Here are some tips for addressing these problems:

A. Address common problems such as alignment and formatting
  • 1. Alignment issues: Sometimes, when printing labels from Excel, the alignment of the text may not match the layout of the labels. This can result in the text being cut off or not aligning properly on the labels.
  • 2. Formatting issues: Another common issue is the formatting of the labels not appearing as expected when printed. This can include font size, color, or style discrepancies.

B. Provide tips for resolving any issues that may arise during the printing process
  • 1. Check the page setup: Before printing, ensure that the page setup in Excel matches the layout of the labels. This includes checking the paper size, orientation, and margins.
  • 2. Adjust the cell size: If the text is not aligning properly on the labels, adjust the size of the cells in Excel to ensure that the text fits within the label boundaries.
  • 3. Use print preview: Utilize the print preview feature in Excel to identify any potential formatting issues before printing. This allows you to make adjustments and see how the labels will appear on the printed page.
  • 4. Test print: Before printing a large batch of labels, do a test print on a single label sheet to ensure that the alignment and formatting are correct. This can save time and resources if any adjustments need to be made.


In conclusion, we have learned that Excel 2007 offers a simple and efficient way to print labels for your business or personal needs. By following the steps outlined in this tutorial, you can easily create and print custom labels using the Mail Merge feature. We encourage you to practice and explore other Excel features to further enhance your label printing capabilities.

Excel Dashboard

ONLY $99

    Immediate Download

    MAC & PC Compatible

    Free Email Support

Related aticles