Excel Tutorial: How To Print A Blank Excel Sheet With Gridlines


Have you ever needed to print a blank Excel sheet with gridlines for a presentation, report, or simply for jotting down information? In this Excel tutorial, we will guide you through the process of printing a blank Excel sheet with gridlines, ensuring that your data is neatly organized and easy to navigate. Printing a blank sheet with gridlines is important for maintaining a professional and organized appearance, whether it's for a business meeting, school project, or personal use.

Key Takeaways

  • Printing a blank Excel sheet with gridlines is important for maintaining a professional and organized appearance in presentations, reports, or personal use.
  • Setting up the Excel sheet involves starting a new blank workbook, adjusting the page layout, and enabling gridlines for clear organization.
  • Removing blank rows is essential for a clean and neat appearance, achieved by identifying, selecting, and deleting any unnecessary rows.
  • Printing the blank Excel sheet with gridlines requires previewing the sheet, adjusting print settings, and ensuring gridlines show up in the final printout.
  • To achieve a professional-looking result, adding a header and footer, using consistent formatting, and double-checking for any remaining blank rows or cells is crucial.

Setting up the Excel sheet

When it comes to printing a blank Excel sheet with gridlines, it's important to ensure that your Excel sheet is properly set up. Here are the steps to follow:

A. Open Excel and start a new blank workbook

First, open the Microsoft Excel application on your computer. Once the application is open, click on the "File" tab and select "New" to start a new blank workbook.

B. Adjusting the page layout

Before printing the Excel sheet, it's essential to adjust the page layout to ensure that the printed sheet looks as intended. Click on the "Page Layout" tab, and then click on "Margins" to set the margins for the worksheet. You can also adjust the orientation and size of the paper in the "Page Setup" section.

C. Enabling gridlines

Gridlines are important for maintaining the structure and organization of the data in the Excel sheet. To enable gridlines, go to the "View" tab and check the "Gridlines" box in the "Show" section. This will make the gridlines visible on the sheet, which will also be printed when you print the Excel sheet.

Removing blank rows

When working with an Excel sheet, it's important to regularly clean up any blank rows that may have been left behind. Here's how you can identify, select, and delete these blank rows before printing your sheet.

A. Identifying and selecting the blank rows

To identify and select the blank rows in your Excel sheet, you can use the following steps:

  • Step 1: Click on the row number on the left side of the Excel sheet to select the entire row.
  • Step 2: Use the "Ctrl" and "Shift" keys to select multiple rows at once, if needed.
  • Step 3: Look for rows where all the cells are empty, indicating a blank row.
  • Step 4: Continue selecting and identifying any additional blank rows in the sheet.

B. Deleting the blank rows

Once you have identified and selected the blank rows, you can proceed to delete them by following these steps:

  • Step 1: Right-click on the selected row numbers to open the context menu.
  • Step 2: Click on "Delete" to remove the selected blank rows from the Excel sheet.
  • Step 3: Confirm the deletion by clicking "OK" in the pop-up window.
  • Step 4: Repeat the process for any remaining blank rows in the sheet.

C. Checking for any remaining blank rows

After deleting the identified blank rows, it's essential to double-check for any remaining blank rows that may have been overlooked. You can do this by:

  • Step 1: Scrolling through the entire sheet to visually inspect for any blank rows.
  • Step 2: Using the "Ctrl" and "End" keys to navigate to the bottom-right corner of the Excel sheet, which should now reflect the new end of the data.
  • Step 3: Ensuring that there are no unintentionally deleted rows or missing data in the sheet.

Printing the blank Excel sheet

When you need a blank Excel sheet with gridlines, it's important to know how to properly print it. Follow these steps to easily print a blank Excel sheet with gridlines.

Previewing the sheet before printing

  • Step 1: Open the Excel sheet you want to print.
  • Step 2: Click on the "File" tab in the top-left corner of the Excel window.
  • Step 3: Choose "Print" from the menu on the left to preview how the sheet will look when printed.

Adjusting print settings

  • Step 1: While in the print preview mode, you can adjust the print settings by clicking on "Settings" or "Print Setup" depending on your version of Excel.
  • Step 2: Ensure that the gridlines option is selected to include the gridlines in the printed sheet.
  • Step 3: You can also adjust other settings such as the paper size, orientation, and margins as needed.

Printing the sheet with gridlines

  • Step 1: Once you're satisfied with the preview and print settings, click on the "Print" button to start printing the blank Excel sheet.
  • Step 2: Make sure that your printer is loaded with the correct paper size and type to avoid any printing issues.
  • Step 3: After the sheet has finished printing, you should have a blank Excel sheet with gridlines ready for use.

Tips for a professional-looking blank Excel sheet

When creating a blank Excel sheet with gridlines, there are a few tips you can follow to ensure that it looks professional and polished. Here are some important considerations:

A. Adding a header and footer

  • Include your company name, logo, or document title in the header to give your Excel sheet a professional look.
  • Use the footer to add important information such as page numbers, file path, or date of creation.
  • Ensure that the header and footer are consistent on all pages of the Excel sheet.

B. Using a consistent formatting style

  • Choose a standard font, size, and color for your text to maintain a professional appearance.
  • Apply consistent formatting for titles, headings, and data to make the sheet easy to read and visually appealing.
  • Make sure that the gridlines are visible but not overpowering, so they do not distract from the content.

C. Double-checking for any remaining blank rows or cells

  • Before printing the blank Excel sheet with gridlines, review the entire document for any unintentional blank rows or cells.
  • Make sure there are no empty spaces that could detract from the professional look of the sheet.
  • Ensure that all data is neatly organized within the gridlines to create a clean and polished appearance.

Troubleshooting common issues

When working in Excel, you may encounter some common issues when trying to print a blank sheet with gridlines. Here are some troubleshooting tips to help you resolve these issues.

Gridlines not showing up in the print preview

If the gridlines are not showing up in the print preview, follow these steps to troubleshoot the issue:

  • Check the gridline settings: Go to the "View" tab and make sure the "Gridlines" option is checked. If it is not, check the box to enable gridlines to display in the print preview.
  • Adjust the zoom level: Sometimes, the gridlines may not show up in the print preview if the zoom level is too low. Increase the zoom level to see if the gridlines become visible in the print preview.
  • Printer settings: Check the printer settings to ensure that the gridlines are set to print. Some printers have options to include or exclude gridlines from the printout.

Unable to delete blank rows

If you are unable to delete blank rows in your Excel sheet, try the following troubleshooting tips:

  • Hidden characters: Sometimes, blank rows may contain hidden characters or spaces. Select the rows and press "Ctrl + G" to open the "Go To" dialog box. Then, click on "Special" and choose "Blanks" to select any hidden blank cells. Once selected, you can delete these rows.
  • Protected sheet: If the sheet is protected, you may not be able to delete rows. Check the sheet protection settings and remove protection if necessary to delete blank rows.

Printer not responding to print command

If your printer is not responding to the print command from Excel, consider the following troubleshooting steps:

  • Check printer connection: Ensure that the printer is properly connected to your computer and turned on. Also, check for any error messages or issues with the printer itself.
  • Print to PDF: As a temporary workaround, you can try printing the Excel sheet to a PDF file and then printing the PDF document from another application. This can help determine if the issue is specific to the Excel printing functionality or if it is related to the printer itself.


Printing a blank Excel sheet with gridlines is a useful tool for various purposes, from creating a physical data entry form to designing a structured document. By following a few simple steps, you can achieve a professional-looking result that will help streamline your work process.

Recap of the importance of printing a blank Excel sheet with gridlines:

  • Provides a structured template for data entry
  • Makes data easier to read and analyze
  • Creates a professional-looking document

Summary of key steps and tips for achieving a professional-looking result:

To print a blank Excel sheet with gridlines, first, adjust your print settings to include gridlines. Then, select the entire worksheet and adjust the print area if needed. Finally, preview your document to ensure it looks the way you want before printing. Remember to double-check your settings and consider using thicker paper for a more professional touch.

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