Excel Tutorial: What Are Parts Of The Ribbon In Excel 2016

Introduction


If you are new to using Excel 2016, understanding the Ribbon is essential for navigating and utilizing the program efficiently. The Ribbon is the strip of buttons and icons located at the top of the Excel window, and it contains all the tools and commands you need to perform various tasks. In this tutorial, we will explore the parts of the Ribbon and discuss why it is important to have a good grasp of its functionality.


Key Takeaways


  • Understanding the Ribbon in Excel 2016 is essential for efficient navigation and utilization of the program.
  • The Ribbon contains all the tools and commands needed to perform various tasks in Excel.
  • Each tab in the Ribbon serves a different purpose and contains specific commands and options for specific tasks.
  • Customizing the Ribbon can improve user experience and productivity in Excel 2016.
  • Exploring and practicing using the Ribbon can lead to improved efficiency and proficiency in Excel 2016.


The File Tab


The File Tab is a key part of the ribbon in Excel 2016, providing access to important functions and features.

A. Overview of the File Tab

The File Tab is located at the top-left corner of the Excel window. It is represented by the familiar image of a folder and is often the first tab that users interact with when opening a new or existing workbook.

B. Functionality of the File Tab

The File Tab provides access to a range of important functionalities in Excel 2016. This includes options for creating new workbooks, opening existing ones, saving, printing, and sharing files. Additionally, it offers the ability to access Excel options for customizing the program's settings to suit individual user preferences.

C. How to access the File Tab

Accessing the File Tab is easy. Simply click on the tab with the folder icon located in the top-left corner of the Excel window. Alternatively, users can also use the keyboard shortcut "Alt + F" to quickly access the File Tab and its functionalities.


Home Tab


The Home Tab in Excel 2016 is one of the most frequently used tabs, as it contains the most commonly used commands and features.

A. Description of the Home Tab

The Home Tab is located on the Excel Ribbon and is the default tab when you open an Excel workbook. It contains commands for formatting, font styles, alignment, and number formatting. It also includes options for cut, copy, paste, and the format painter tool.

B. Commonly used commands on the Home Tab
  • Clipboard: Cut, copy, and paste options
  • Font: Change font style, size, and color
  • Alignment: Options for text alignment and orientation
  • Number: Number formatting and styles
  • Styles: Cell formatting and styles

C. Customizing the Home Tab

Excel 2016 allows users to customize the Ribbon according to their preferences. You can add or remove commands from the Home Tab to create a personalized workspace. To customize the Home Tab, simply right-click on the Ribbon and select "Customize the Ribbon." From there, you can add or remove commands and create custom groups to organize your tools efficiently.


Covering the Insert Tab and its purpose


The Insert Tab in Excel 2016 is a crucial part of the ribbon that provides users with a range of options to insert various elements into their spreadsheets. It offers a convenient way to add new elements and enhance the functionality of the spreadsheet.

Different options available on the Insert Tab


  • Tables: This option allows users to quickly insert a table into their spreadsheet, making it easier to organize and analyze data.
  • Charts: With this feature, users can create visual representations of their data by inserting different types of charts such as bar, line, pie, and more.
  • Sparklines: Users can insert miniature charts called sparklines, which provide a visual representation of data trends within a cell.
  • Filter: This option allows users to apply filters to their data, making it easier to analyze and manipulate large data sets.
  • Hyperlink: Users can insert hyperlinks to other files, web pages, or specific locations within the current spreadsheet.

How to use the Insert Tab for various tasks


Using the Insert Tab in Excel 2016 is straightforward. Simply navigate to the Insert Tab on the ribbon, and then choose the desired option from the available choices. For example, to insert a table, click on the "Table" option and then select the range of cells that you want to convert into a table. To create a chart, click on the "Charts" option and choose the type of chart you want to insert.


Page Layout Tab


Excel 2016 offers various tabs to navigate through the software, and one of the most important tabs is the Page Layout tab. This tab provides users with a range of formatting and printing options that are essential for creating professional and polished spreadsheets.

Understanding the Page Layout Tab


The Page Layout tab is located between the Formulas and Data tabs at the top of the Excel window. It is designed to help users manage the layout and formatting of their spreadsheets with ease. When clicked, the tab displays several groups of commands that are organized logically to help users find and use them efficiently.

Formatting options available on the Page Layout Tab


  • Themes: Excel 2016 offers a wide range of built-in themes that users can apply to their spreadsheets to give them a consistent and professional look.
  • Page Setup: This group allows users to customize the page setup by adjusting margins, orientation, size, and print area.
  • Scale to Fit: Users can use this option to adjust the width and height of the spreadsheet to fit on a specified number of pages for printing.
  • Sheet Options: This group provides options to control the gridlines, headers, and footers on the printed pages.
  • Arrange: Users can use the Arrange group to manage the placement and order of objects on the spreadsheet, such as pictures and charts.

Using the Page Layout Tab for printing and formatting purposes


The Page Layout tab is an essential tool for preparing a spreadsheet for printing. It allows users to customize the page layout, apply themes, and adjust the scaling to ensure that the printed version looks professional and is easy to read. Additionally, the tab provides options to arrange and format the elements on the spreadsheet, making it aesthetically pleasing and easy to navigate.


Formulas Tab


The Formulas Tab in Excel 2016 is an essential tool for performing various calculations and data analysis. It provides access to a wide range of functions and formulas that can be used to manipulate and analyze data within a spreadsheet.

A. Explaining the Formulas Tab

When you click on the Formulas Tab in Excel 2016, you will see a range of options for performing calculations and manipulating data. The tab is divided into different sections, each containing a specific set of functions and formulas.

B. Various categories of functions on the Formulas Tab

On the Formulas Tab, you will find various categories of functions such as Financial, Logical, Text, Date & Time, Math & Trig, Statistical, and more. Each category contains a set of functions that can be used to perform specific types of calculations.

  • Financial: This category includes functions for performing financial calculations such as calculating loan payments, interest rates, and depreciation.
  • Logical: The Logical category contains functions for evaluating logical conditions and returning true or false values.
  • Text: Functions in the Text category are used for manipulating and analyzing text data within a spreadsheet.
  • Date & Time: This category includes functions for working with date and time values, such as calculating the difference between dates or extracting specific components of a date.
  • Math & Trig: Functions in this category are used for performing mathematical and trigonometric calculations.
  • Statistical: The Statistical category contains functions for performing statistical analysis on data, such as calculating averages, standard deviations, and more.

C. How to use the Formulas Tab for calculations and data analysis

Using the functions and formulas on the Formulas Tab, you can perform a wide range of calculations and data analysis tasks. To use a function, simply click on the relevant category and then select the specific function you want to use. Once selected, you can input the required arguments or reference cell ranges to apply the function to your data.

Summary


The Formulas Tab in Excel 2016 provides a powerful set of tools for performing calculations and data analysis. With its various categories of functions and formulas, users can efficiently manipulate and analyze data within their spreadsheets.


Conclusion


Understanding the parts of the Ribbon in Excel 2016 is crucial for maximizing efficiency and productivity in using the software. Each tab and group within the Ribbon provides access to a wide range of functions and commands that can significantly streamline your work process.

It is encouraged for readers to take the time to explore and practice using the Ribbon to familiarize themselves with its features and capabilities. By doing so, you can become more proficient in Excel and enhance your ability to perform various tasks with ease.

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