Excel Tutorial: What Is Page Layout In Excel


When it comes to creating professional-looking spreadsheets in Excel, understanding page layout is essential. The way a spreadsheet is presented can make a significant difference in how it is perceived and used. In this tutorial, we will explore the importance of page layout in Excel and how to utilize its features to create polished and organized spreadsheets.

Key Takeaways

  • Understanding page layout in Excel is essential for creating professional-looking spreadsheets.
  • Elements of page layout, such as margins, orientation, and size, play a significant role in the presentation of a spreadsheet.
  • Adjusting margins, orientation, and page size can impact how the spreadsheet is printed and viewed.
  • Using page breaks can help control the layout of the spreadsheet for a better user experience.
  • Applying themes and styles can enhance the appearance of the spreadsheet and make it more visually appealing.

Understanding Page Layout

In Excel, the page layout refers to the way the content of a worksheet is displayed and printed. It includes settings such as margins, orientation, and size, which can be customized to meet specific requirements.

Define page layout in Excel

Page layout in Excel refers to the arrangement and appearance of the content on a printed page. It includes settings for margins, orientation, size, and other elements that affect how the worksheet will appear when printed.

Discuss the elements of page layout

The elements of page layout in Excel include:

  • Margins: Margins determine the amount of white space around the edges of the printed page. They can be adjusted to create more or less space for headers, footers, and other content.
  • Orientation: Orientation refers to the direction in which the content is printed on the page. It can be set to either portrait (vertical) or landscape (horizontal).
  • Size: Size defines the dimensions of the printed page, including the paper size and the scaling of the content to fit within those dimensions.

Setting Margins and Orientation

When working with Excel, it is important to pay attention to the page layout of your spreadsheet. This includes setting margins and orientation to ensure that your data is presented in a clear and organized manner.

A. Explain how to adjust margins in Excel
  • Step 1: Click on the "Page Layout" tab in the Excel ribbon.
  • Step 2: In the "Page Setup" group, click on the "Margins" drop-down menu.
  • Step 3: Choose from options such as "Normal," "Wide," or "Narrow" to adjust the margins of your spreadsheet.
  • Step 4: You can also customize the margins by clicking on "Custom Margins" and entering specific values for the top, bottom, left, and right margins.

B. Discuss the importance of setting the correct orientation for your spreadsheet
  • Portrait Orientation: This is the default orientation and is suitable for most spreadsheets. It presents the data in a vertical format and is ideal for printing.
  • Landscape Orientation: This orientation presents the data in a horizontal format and is useful for spreadsheets with a wide range of columns. It allows more data to be displayed on the page and is also suitable for printing.
  • Importance: Setting the correct orientation ensures that your spreadsheet is easily readable and provides a better visual presentation of your data.

Adjusting Page Size

When working with Excel, it is important to be able to adjust the size of the page to fit your specific needs. Whether you are preparing a spreadsheet for printing or simply want to optimize the layout for viewing on the screen, understanding how to change the page size in Excel is a valuable skill.

A. Explain how to change the size of the page in Excel

Changing the page size in Excel is a simple process. First, go to the "Page Layout" tab on the ribbon. Next, click on the "Size" button in the "Page Setup" group. Here, you can select from a variety of standard page sizes, such as letter, legal, tabloid, and more. Additionally, you have the option to set a custom page size by entering specific dimensions in the width and height fields.

B. Discuss the implications of different page sizes for printing and viewing the spreadsheet

The page size you choose in Excel can have significant implications for both printing and viewing the spreadsheet. For printing, selecting the appropriate page size is crucial to ensure that the content fits neatly on the paper without being cut off. It also affects how the printed spreadsheet will appear, whether it be in a standard letter size or a larger format such as tabloid. When it comes to viewing the spreadsheet on the screen, the page size can impact how the content is displayed, especially if you have a specific layout in mind.

Understanding how to adjust the page size in Excel allows you to tailor your spreadsheets to meet the requirements of different printing and viewing scenarios. With the ability to customize the page size, you can ensure that your Excel spreadsheets are both visually appealing and easy to work with, whether in digital or physical form.

Using Page Breaks

In Excel, page breaks can be incredibly useful for controlling the layout of your spreadsheet and ensuring that it prints exactly as you want it to. Understanding how to insert and remove page breaks, as well as the benefits of using them, can help you create professional-looking documents and reports.

Explain how to insert and remove page breaks in Excel

Inserting Page Breaks: To insert a page break in Excel, first, select the row or column where you want the page break to appear. Then, navigate to the Page Layout tab in the Excel ribbon. From there, click on Breaks and choose Insert Page Break.

Removing Page Breaks: If you need to remove a page break, simply click on the row or column that contains the page break, navigate to the Page Layout tab, click on Breaks, and choose Remove Page Break.

Discuss the benefits of using page breaks to control the layout of your spreadsheet

Using page breaks in Excel can help you ensure that your spreadsheet prints in a way that is easy to read and understand. By controlling where the breaks occur, you can avoid awkward page breaks that split important data across multiple pages. This can be especially important when creating reports or presentations that need to look polished and professional.

Additionally, using page breaks can also help you save paper and ink when printing your spreadsheet, as you can organize the layout to minimize wasted space on each page.

Applying Themes and Styles

When working on your Excel spreadsheet, it's important to consider the page layout and visual appeal. One way to enhance the appearance of your spreadsheet is by applying different themes and styles.

Discuss how to apply different themes to your spreadsheet

  • Step 1: Open your Excel spreadsheet and navigate to the "Page Layout" tab.
  • Step 2: Click on the "Themes" dropdown menu to view the different theme options available.
  • Step 3: Select the theme that best suits your needs by clicking on it.
  • Step 4: Your spreadsheet will automatically update to reflect the chosen theme, including font styles, colors, and effects.

Explain how to use styles to enhance the appearance of your spreadsheet

  • Step 1: Within the "Page Layout" tab, locate the "Cell Styles" group.
  • Step 2: Click on the "Cell Styles" dropdown menu to view the different style options available.
  • Step 3: Select a style that you would like to apply to a specific range of cells within your spreadsheet.
  • Step 4: You can also create and customize your own styles by using the "New Cell Style" option within the dropdown menu.

By applying themes and styles to your Excel spreadsheet, you can create a more visually appealing and professional-looking document that is sure to impress your audience.


Understanding the page layout in Excel is crucial for creating visually appealing and professional spreadsheets. It allows you to control the way your data is presented and ensures that your work is clear and easy to read. I encourage all readers to practice using the page layout features in Excel to elevate their worksheets to the next level and create polished and professional documents. With a little practice and patience, you'll soon be creating spreadsheets that stand out from the rest.

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