Excel Tutorial: How To Merge Two Rows In Excel


Merging rows in Excel is a crucial skill for organizing and formatting data effectively. Whether you're working on a spreadsheet for data analysis, project management, or budgeting, knowing how to merge rows can save you time and effort. In this tutorial, we will cover the step-by-step process of merging two rows in Excel, allowing you to seamlessly combine and streamline your data.

A. Explanation of the importance of merging rows in Excel

Merging rows in Excel is essential for creating a more cohesive and organized spreadsheet. It allows you to combine related information, eliminate duplicate data, and improve the overall readability and clarity of your document. Whether you're working with lists, tables, or reports, merging rows can help you present your data in a more efficient and professional manner.

B. Overview of the steps to be covered in the tutorial

  • Step 1: Select the rows you want to merge
  • Step 2: Click on the "Home" tab
  • Step 3: Navigate to the "Merge & Center" option
  • Step 4: Choose the "Merge & Center" or "Merge Across" option
  • Step 5: Adjust the alignment and formatting as needed

Key Takeaways

  • Merging rows in Excel is crucial for organizing and formatting data effectively.
  • It allows for the combination of related information and improves overall readability.
  • Steps for merging rows include selecting, using the "Merge & Center" option, and adjusting formatting.
  • Alternative methods like using the CONCATENATE function and removing blank rows are also useful for data organization.
  • Best practices include avoiding data loss, using headers, and regularly reviewing merged data for accuracy.

Understanding the data

Before merging two rows in Excel, it's important to understand the data and ensure that the merge is done accurately and without losing any important information. This involves identifying the rows to be merged and ensuring data alignment and consistency.

A. Identifying the rows to be merged
  • Look for rows with similar or related data that you want to merge.
  • Make sure that the rows you want to merge have the same structure and contain compatible data types.
  • Consider if the merge will result in any loss of information or create any inconsistencies.

B. Ensuring data alignment and consistency
  • Check for any empty cells or discrepancies in the data that might affect the merge.
  • Ensure that the columns in the rows to be merged are properly aligned and contain relevant information.
  • Verify that the data in the rows follows a consistent format and does not have any formatting issues that might impact the merge.

Excel Tutorial: How to Merge Two Rows in Excel

When working with Excel, merging two rows can be a useful feature when you want to combine information from multiple cells into a single cell. The "Merge & Center" feature allows you to easily merge two or more rows in Excel. In this tutorial, we will guide you through the process of merging rows using the "Merge & Center" feature.

A. Locating the "Merge & Center" feature in the toolbar

Before you can merge rows in Excel, you need to locate the "Merge & Center" feature in the toolbar. This feature is typically found in the "Alignment" group on the "Home" tab in the Excel ribbon.

B. Selecting the rows to be merged

Once you have located the "Merge & Center" feature, you need to select the rows that you want to merge. To do this, simply click and drag your mouse to highlight the cells of the rows you want to merge. Make sure to select the entire rows that you want to combine.

C. Clicking on "Merge & Center" to combine the rows

After selecting the rows, click on the "Merge & Center" button in the toolbar. This will merge the selected rows into a single cell, with the content from each row being combined into one cell. You can choose to either merge and center the content, merge across or merge without centering.

By following these simple steps, you can easily merge two rows in Excel using the "Merge & Center" feature. This can help you organize and present your data more effectively, especially when dealing with large sets of information.

Excel Tutorial: How to merge two rows in excel

Merging rows using the "Concatenate" function

When you need to merge data from two rows in Excel, the CONCATENATE function can come in handy. This function allows you to combine text from different cells into one.

  • Using the CONCATENATE function to merge text from two rows: The CONCATENATE function is used to join text from multiple cells into one cell. This allows you to merge data from two rows into one.
  • Specifying the cell references for the rows to be merged: In order to merge data from two rows, you need to specify the cell references for the rows you want to merge. This will tell Excel which cells to pull the data from.
  • Adding a delimiter if necessary: If you want to add a separator between the merged data, you can include a delimiter in the CONCATENATE function. This can be a comma, space, or any other character you choose.

Removing blank rows

When working with large datasets in Excel, it is common to come across blank rows that can disrupt the flow of information. Here’s how you can identify and remove these blank rows efficiently.

A. Identifying and selecting the blank rows

Before you can remove the blank rows, you need to identify and select them within the dataset. To do this:

  • Step 1: Open the Excel file containing the dataset with blank rows.
  • Step 2: Click on the row number on the left-hand side of the Excel sheet to select the entire row.
  • Step 3: Press and hold the Ctrl key on your keyboard and continue clicking on the row numbers of the blank rows to select multiple rows simultaneously.
  • Step 4: Release the Ctrl key once all the blank rows are selected.

B. Deleting the selected blank rows

Once you have selected the blank rows, you can proceed to delete them from the dataset. Follow these steps:

  • Step 1: With the blank rows selected, right-click on any of the selected row numbers.
  • Step 2: From the context menu that appears, click on the Delete option.
  • Step 3: A prompt will ask if you want to shift the cells up or shift the cells left. Choose the appropriate option based on your dataset layout and click OK.

C. Confirming the deletion of blank rows

After deleting the blank rows, it’s important to confirm that the process was successful and no blank rows are left in the dataset. To do this:

  • Step 1: Scroll through the dataset and visually inspect for any remaining blank rows.
  • Step 2: Use Excel’s built-in features like sorting or filtering to identify and locate any leftover blank rows.

By following these steps, you can efficiently identify and remove blank rows from your Excel dataset, ensuring a cleaner and more organized data structure.

Best practices for merging and organizing data

Merging rows in Excel can be a useful tool for condensing and organizing data. However, it's important to follow best practices to avoid loss of data or formatting and to ensure accuracy and readability.

Avoiding loss of data or formatting during merging
  • Be cautious with merged cells: Merging cells in Excel can lead to loss of data or formatting, especially when it comes to formulas or other calculations. Avoid merging cells unless absolutely necessary.
  • Use the "Merge & Center" feature carefully: If you do use the Merge & Center feature, be mindful of how it affects the data in the merged cells. It's best to avoid using this feature for cells containing important data or formulas.
  • Consider alternative methods: Instead of merging cells, consider using other methods such as hiding cells, grouping rows, or using color-coding to organize and condense data without sacrificing data integrity.

Using headers and titles to distinguish merged rows
  • Include clear headers and titles: When merging rows, make sure to include clear and descriptive headers or titles to distinguish the merged cells. This will help users understand the structure of the data and prevent confusion.
  • Use formatting to enhance visibility: Consider using bold, italic, or different font colors to make headers and titles stand out. This will improve readability and make it easier for users to navigate the merged data.

Regularly reviewing and organizing merged data for accuracy
  • Verify merged data: After merging rows, it's important to regularly review the data to ensure accuracy and integrity. Check for any potential errors or discrepancies that may have occurred during the merging process.
  • Organize merged data into logical sections: Group and organize merged data into logical sections to make it easier to navigate and understand. This can be done by using clear headings, subheadings, and consistent formatting.


In conclusion, merging rows in Excel is an essential skill for creating a clean and organized data set. By combining two rows, you can efficiently manage and analyze your data, saving time and improving workflow. I encourage you to practice and experiment with merging rows to become proficient in this valuable Excel function. Remember, a well-organized data set makes it easier to spot trends, make informed decisions, and present your information effectively. So, keep merging those rows and watch your Excel skills soar!

Excel Dashboard

ONLY $99

    Immediate Download

    MAC & PC Compatible

    Free Email Support

Related aticles