Excel Tutorial: How To Merge In Excel Table


As you dive into the world of data analysis, you will quickly realize the importance of merging in Excel tables. Merging allows you to combine data from multiple tables into one, making it easier to analyze and manipulate. In this tutorial, we will cover the steps to merge in Excel tables, so you can efficiently manage and organize your data.

Key Takeaways

  • Merging in Excel tables is important for combining data from multiple tables into one for easier analysis and manipulation.
  • The steps for merging in Excel include identifying the tables, selecting columns, using merge cells, removing blank rows, using formulas, and following best practices.
  • Formulas such as CONCATENATE, & operator, INDEX, and MATCH can be used for merging text and data in Excel.
  • Best practices for merging in Excel include keeping backups, using proper naming conventions, and verifying the accuracy of merged data.
  • Mastering merging in Excel tables can lead to more efficient data management and analysis.

Understanding Merging in Excel

When working with data in Excel, merging is a crucial process for organizing and analyzing information efficiently. In this tutorial, we will cover the definition of merging in Excel and why it is essential for data management.

A. Definition of merging in Excel

Merging in Excel refers to the process of combining two or more cells into a single, larger cell. This can be done horizontally or vertically, depending on the specific requirements of the data being managed. The merged cells appear as a single, larger cell, but the original individual cells' contents are retained.

B. Explanation of why merging is important for organizing and analyzing data

Merging cells in Excel is important for organizing and presenting data in a clear and structured manner. It allows users to create headings or titles that span across multiple columns or rows, making the data easier to read and understand. Additionally, merging cells can be useful for creating visually appealing reports or presentations.

Steps for Merging in Excel

When working with large sets of data in Excel, the need to merge tables may arise in order to consolidate information. Here are the essential steps for merging tables in Excel:

A. Identifying the tables to be merged
  • 1. Determine the tables:

    First, identify the different tables within your Excel worksheet that need to be merged. This could be tables with related data, such as a customer list and their corresponding orders, or any other sets of data that need to be combined.
  • 2. Verify compatibility:

    Ensure that the tables you plan to merge have some common characteristics or fields to merge on, such as a unique identifier or shared column.

B. Selecting the appropriate columns for merging
  • 1. Open the Excel file:

    Start by opening the Excel file containing the tables you want to merge.
  • 2. Arrange the tables:

    Position the tables so that the columns you want to use for merging are adjacent to each other to facilitate the merging process.
  • 3. Select the columns:

    Highlight the columns that contain the data you want to merge, ensuring that the data is organized in a way that makes sense for the merge operation.

C. Using the Merge Cells feature in Excel
  • 1. Locate the Merge Cells feature:

    The "Merge & Center" feature can be found in the "Alignment" group on the "Home" tab in Excel.
  • 2. Merge the cells:

    With the appropriate columns selected, click on the "Merge & Center" button to merge the selected cells and consolidate the data into a single cell.
  • 3. Verify the merge:

    Double-check the merged cells to ensure that the data has been combined correctly and adjust any formatting or alignment as needed.

By following these steps, you can effectively merge tables in Excel and streamline your data management process.

Removing Blank Rows

When working with large datasets in Excel, it is common to encounter blank rows that can impact the clarity and accuracy of your analysis. Here's how you can effectively remove these blank rows from your Excel table.

A. Identifying and selecting blank rows in the table

Before removing blank rows from your Excel table, you need to be able to identify and select them. One way to do this is by visually scanning the table for any rows that do not contain any data. Another method is to use the "Go To Special" feature to select all the blank cells within the table.

B. Using the Excel filter function to hide blank rows

Once you have identified and selected the blank rows in your table, you can use the Excel filter function to hide them from view. To do this, click on the filter icon in the header of the column containing the blank rows, and then uncheck the "Blanks" option in the drop-down menu. This will hide the blank rows from the table, making it easier to work with the remaining data.

C. Deleting the hidden blank rows from the table

After hiding the blank rows using the filter function, you can proceed to delete them from the table. To do this, select the entire row by clicking on the row number on the left-hand side of the table, right-click, and then choose the "Delete" option. Alternatively, you can use the "Clear" function to remove the contents of the blank rows without deleting the rows themselves.

Using Formulas for Merging

When working with Excel tables, merging data from different cells or tables is a common task. Fortunately, there are several formulas and functions in Excel that can be used to accomplish this. In this tutorial, we will explore three different methods for merging data in Excel.

A. Using the CONCATENATE function to merge text from multiple cells
  • Step 1: To use the CONCATENATE function, simply type =CONCATENATE( in the cell where you want to display the merged text.
  • Step 2: Then, select the cells containing the text that you want to merge, separating each cell reference with a comma.
  • Step 3: Close the function with a closing parenthesis and press Enter.

B. Using the & operator to combine text from different cells

  • Step 1: To use the & operator, simply type = in the cell where you want to display the merged text.
  • Step 2: Then, select the first cell containing the text that you want to merge.
  • Step 3: Type & and select the second cell containing the text.
  • Step 4: Continue this process for each additional cell you want to merge, using & to separate each reference.

C. Using the INDEX and MATCH functions to merge data from different tables

  • Step 1: To use the INDEX and MATCH functions, start by typing =INDEX( in the cell where you want to display the merged data.
  • Step 2: Select the range of cells that contains the data you want to merge.
  • Step 3: Type ,MATCH( and select the cell containing the value you want to match.
  • Step 4: Close the MATCH function with a closing parenthesis and press Enter.

By following these methods, you can effectively merge data from multiple cells or tables in Excel, making it easier to manage and analyze your data.

Best Practices for Merging in Excel

When it comes to merging tables in Excel, it's important to follow best practices to ensure the accuracy and integrity of your data. Here are some key tips to keep in mind:

A. Keeping a backup of the original tables before merging
  • Save a copy of the original tables:

    Before you start merging any tables, it's crucial to make a backup of the original tables. This will serve as a safety net in case something goes wrong during the merging process.
  • Use version control:

    If you're working with a team, consider using version control to track changes to the original tables before and after merging. This can help prevent data loss or confusion about which version of the tables is the most up-to-date.

B. Using proper naming conventions for merged tables
  • Be consistent with naming:

    When you merge tables in Excel, it's important to use clear and consistent naming conventions for the merged tables. This will make it easier to identify and reference the merged data in the future.
  • Include details in the name:

    Consider including details such as the date of merging, the source tables, or any relevant information that will help you and others understand the context of the merged data.

C. Verifying the accuracy of the merged data before using it for analysis
  • Double-check the merged data:

    After merging the tables, take the time to verify the accuracy of the merged data. Look for any discrepancies or inconsistencies that may have arisen during the merging process.
  • Perform validation checks:

    Use Excel's validation tools to check for errors or anomalies in the merged data. This can help ensure that the merged data is reliable and suitable for analysis.


A. As we have seen, merging in Excel is a crucial tool for organizing and analyzing data effectively. Whether you are working with sales figures, customer data, or any other type of information, merging tables can help simplify your workflow and provide valuable insights.

B. I encourage all readers to practice the steps covered in this tutorial to become more proficient in merging tables in Excel. The more you practice, the more comfortable and competent you will become in managing and manipulating your data.

C. Mastering the skill of merging in Excel tables offers numerous benefits, including improved data organization, enhanced data analysis capabilities, and the ability to create more comprehensive and informative reports. By taking the time to learn and practice these techniques, you can significantly increase your productivity and efficiency in Excel.

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