Excel Tutorial: How To Merge Data In Excel From 2 Worksheets


When working with data in Excel, it's common to have information stored in multiple worksheets. Merging data from these different sources can be a powerful tool for gaining insights and creating comprehensive reports. In this Excel tutorial, we'll explore how to merge data from 2 worksheets, providing you with the skills to streamline your data analysis process and make better-informed decisions.

A. Brief overview of merging data from 2 worksheets in Excel

  • Explanation of why merging data is necessary
  • Introduction to the tools and functions available in Excel for merging data

B. Importance and benefits of merging data for analysis and reporting

  • Enhanced accuracy and completeness of data analysis
  • Ability to create comprehensive and cohesive reports
  • Improved decision-making based on consolidated information

Key Takeaways

  • Merging data from multiple worksheets in Excel can streamline the data analysis process and improve decision-making.
  • The tools and functions available in Excel make it easy to merge data from different sources.
  • By merging data, you can enhance the accuracy and completeness of your data analysis.
  • Merged data allows for the creation of comprehensive and cohesive reports.
  • It's important to review and adjust the merged data to ensure accuracy and completeness.

Step 1: Open both worksheets

A. Open Excel and locate the two worksheets containing the data to be merged

B. Ensure that the data is organized in a similar structure in both worksheets

Step 2: Select the destination worksheet

A. Open a new worksheet or select the worksheet where you want to merge the data

B. This will be the worksheet where the data from the other two worksheets will be combined

Step 3: Copy the data from the source worksheets

A. Go to the first source worksheet and select the range of cells that you want to merge

B. Right-click and choose "Copy" or press Ctrl + C to copy the selected data

C. Switch to the destination worksheet and select the cell where you want the merged data to start

D. Right-click and choose "Paste" or press Ctrl + V to paste the copied data

E. Repeat this process for the second source worksheet, making sure to paste the data in the same destination worksheet

Step 4: Clean up and format the merged data

A. Check for any inconsistencies or formatting discrepancies in the merged data

B. Use Excel's formatting tools to make sure the data looks uniform and presentable

C. Consider using functions or formulas to further manipulate the merged data if needed

Step 5: Save and review the merged worksheet

A. Save the merged worksheet with a new name to preserve the original source worksheets

B. Review the merged data to ensure that it is complete and accurate

C. Make any final adjustments or edits as necessary

D. Congratulations! You have successfully merged data from two worksheets in Excel

Step 2: Select the data range

Before merging data from two worksheets, it is important to select the data range that needs to be merged. This can easily be done by following the steps below:

A. Highlight the data range in the first worksheet that needs to be merged
  • Open the first worksheet where the data is located.
  • Click and drag your mouse to highlight the data range that you want to merge.
  • Ensure that the entire range of data is highlighted, including the headers if applicable.

B. Copy the selected data range
  • Once the data range is selected, right-click on the highlighted area and select "Copy" from the dropdown menu.
  • Alternatively, you can use the keyboard shortcut Ctrl + C (Command + C on Mac) to copy the data range.
  • The selected data range is now copied and ready to be merged with data from the second worksheet.

Step 3: Paste the data into the second worksheet

After copying the data from the first worksheet, the next step is to navigate to the second worksheet where the data will be merged and then paste the copied data.

A. Navigate to the second worksheet where the data will be merged
  • Click on the worksheet tab located at the bottom of the Excel window to switch to the second worksheet.
  • If the worksheet tabs are not visible, you can right-click on any visible tab and select "Unhide" to reveal the hidden tabs.

B. Select the cell where the merged data should start and paste the copied data
  • Once you are in the second worksheet, select the cell where you want the merged data to start.
  • Right-click on the selected cell and choose the "Paste" option from the context menu, or use the shortcut keys Ctrl+V to paste the copied data.
  • If you want to paste the data as values or formulas, you can use the "Paste Special" option to specify the paste type.

Step 4: Remove blank rows

After merging the data from two worksheets in Excel, it's important to clean up any blank rows to ensure the accuracy and integrity of your data.

A. Identify and select the blank rows in the merged data
  • Go to the merged worksheet where the data from both worksheets is combined.
  • Select the entire dataset by clicking on the top-left corner of the worksheet where the row and column headers meet.
  • Press Ctrl + Shift + ↓ to select all the cells with data.
  • Once the data is selected, you can easily identify any blank rows within the dataset.

B. Right-click and choose the delete option to remove the blank rows
  • After identifying the blank rows, right-click on any of the selected cells.
  • From the context menu, choose the Delete option.
  • A dialog box will appear with options to shift cells up or shift cells left.
  • Select the appropriate option based on your preference and click OK.
  • This will remove the selected blank rows from the merged dataset.

By following these simple steps, you can easily clean up your merged data in Excel and ensure that it is free from any blank rows or unnecessary clutter.

Step 5: Review and adjust the merged data

Once you have successfully merged the data from the two worksheets, it is important to thoroughly review and adjust the merged data as needed to ensure accuracy and completeness.

A. Double-check the merged data to ensure accuracy and completeness
  • Compare original data with merged data:

    Take the time to compare the original data from both worksheets with the merged data to ensure that all information has been accurately combined.
  • Check for any missing or duplicate entries:

    Look for any missing or duplicate entries that may have occurred during the merging process, and make the necessary corrections.
  • Verify calculations and formulas:

    If your data includes any calculations or formulas, double-check to ensure that they have been accurately merged and are producing the correct results.

B. Make any necessary adjustments to formatting or structure
  • Standardize formatting:

    Ensure that the formatting of the merged data is consistent and matches the formatting of the original worksheets.
  • Adjust column widths and row heights:

    Make any necessary adjustments to the column widths and row heights to ensure that the merged data is easy to read and navigate.
  • Reorganize the data:

    If needed, reorganize the merged data to present it in a more logical or meaningful way.


In conclusion, merging data from 2 worksheets in Excel is a crucial skill for anyone working with large sets of data. It helps in creating a more comprehensive and organized dataset, which is vital for making informed business decisions and conducting accurate analysis. By practicing the steps outlined in this tutorial, you can become proficient at merging data in Excel and streamline your workflow.

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