Excel Tutorial: How To Merge And Center Cells In Excel 2013

Introduction


Merging and centering cells in Excel 2013 is a useful feature that allows you to create a more organized and visually appealing spreadsheet. Whether you are creating a report, presentation, or simply want to improve the layout of your data, knowing how to merge and center cells can greatly enhance the overall look of your document. In this tutorial, we will walk through the step-by-step process of merging and centering cells to help you master this essential Excel skill.

Overview of the steps to be covered in the tutorial:


  • Step 1: Select the cells you want to merge
  • Step 2: Click on the "Merge & Center" button
  • Step 3: Choose the desired merge and center option


Key Takeaways


  • Merging and centering cells in Excel 2013 improves the organization and visual appeal of your spreadsheet.
  • Knowing how to merge and center cells is essential for creating professional-looking reports, presentations, and data layouts.
  • Step-by-step process of merging and centering cells includes selecting the cells, accessing merge and center options, and removing blank rows for a more organized spreadsheet.
  • Practice these steps and explore other Excel features to improve proficiency in using the application.
  • Mastering the skill of merging and centering cells will enhance the overall look of your document and improve your Excel proficiency.


Step 1: Open Excel 2013


Before we can begin the process of merging and centering cells in Excel 2013, we need to first open the application. Here's how you can do that:

A. Provide instructions on how to open the Excel application

To open Excel 2013, you can either click on the start menu and search for "Excel 2013" or locate the Excel 2013 icon on your desktop if it is already pinned there.

B. Discuss the importance of ensuring you are using Excel 2013 for this tutorial

It is crucial to ensure that you are using Excel 2013 for this tutorial as the steps and features mentioned may differ in earlier or later versions of Excel. Using the correct version will allow you to follow the steps accurately and achieve the desired results.


Step 2: Select the cells to merge and center


Once you have decided which cells you want to merge and center in your Excel spreadsheet, the next step is to select those cells.

A. Demonstrate how to select the cells you want to merge and center

To select the cells, simply click and drag your mouse to highlight the range of cells you want to merge and center. Alternatively, you can also click on the first cell, hold down the shift key, and then click on the last cell to select a range of cells. This will ensure that all the selected cells will be merged and centered together.

B. Highlight the importance of selecting the correct cells for a clean and professional look in your spreadsheet

It is important to select the correct cells for merging and centering, as this will help maintain a clean and professional look in your spreadsheet. When you merge and center cells, it is crucial that the data within those cells is related and should be displayed as a single unit. Selecting the right cells to merge and center will help in presenting your data in a clear and organized manner, making it easier for others to read and understand.


Step 3: Access the merge and center options


A. Explain where to find the merge and center options in the Excel 2013 toolbar

In Excel 2013, the merge and center options can be found in the "Home" tab on the toolbar. To access these options, select the cells that you want to merge and center, and then navigate to the "Alignment" group in the "Home" tab.

B. Discuss the various options available for merging and centering cells

  • Merge & Center: This option merges the selected cells into one single cell and centers the content both horizontally and vertically within the new merged cell.
  • Merge Across: This option merges the selected cells in each row into a single cell, but does not affect the entire selection. It only merges the cells across each row individually.
  • Merge Cells: This option merges the selected cells into one single cell without centering the content within the new merged cell. It simply combines the cells without any alignment changes.
  • Unmerge Cells: This option unmerges previously merged cells, returning them to their original individual cell state.


Step 4: Merge and center the selected cells


Merging and centering cells in Excel 2013 can help you to create a more organized and visually appealing spreadsheet. Follow the steps below to merge and center the selected cells:

A. Provide a step-by-step guide on how to merge and center the selected cells
  • Select the cells: First, select the cells that you want to merge and center. You can do this by clicking and dragging your mouse to highlight the desired cells.
  • Open the "Merge & Center" dropdown: Once the cells are selected, go to the "Home" tab on the Excel ribbon. In the "Alignment" group, you will find the "Merge & Center" dropdown button. Click on this button to reveal the options.
  • Choose the merging option: From the dropdown menu, select the option that best suits your needs. You can choose to merge and center the cells, merge across, or merge without centering.
  • Verify the merged and centered cells: After selecting the desired merging option, you will see the cells merge and the content center within the merged area.

B. Discuss any potential issues or errors that may occur and how to troubleshoot them
  • Overlapping data: If you try to merge cells that already contain data, Excel will display a warning message. You can choose to proceed with the merge, which will result in the loss of data in the overlapping cells. To avoid this issue, ensure that the cells you want to merge are empty.
  • Unmerged content: Sometimes, after merging and centering cells, the content may not appear centered as expected. This could be due to the formatting of the cells or the presence of additional spaces before or after the text. To troubleshoot this, double-click on the merged cell and adjust the alignment and formatting as needed.
  • Cell protection: If the worksheet is protected, you may encounter issues when trying to merge and center cells. In this case, you will need to unprotect the worksheet before making any changes to the cell merging and centering.


Step 5: Remove blank rows


After merging and centering your cells, it’s important to remove any blank rows in your spreadsheet to maintain a clean and organized layout.

A. Explain the importance of removing blank rows for a more organized spreadsheet

Having blank rows in your spreadsheet can make it difficult to navigate and interpret the data. It can also affect the overall presentation and aesthetics of your spreadsheet. Removing blank rows ensures that your data is easily accessible and visually appealing.

B. Provide instructions on how to remove blank rows efficiently

  • Select the entire spreadsheet by clicking the box at the intersection of the row numbers and column letters.

  • Click on the "Data" tab in the Excel ribbon.

  • In the "Data Tools" group, click on the "Remove Duplicates" option.

  • A dialog box will appear, select the columns that you want to check for duplicates, and then click "OK".

  • Excel will then remove any duplicate rows, leaving your spreadsheet clean and organized.



Conclusion


In conclusion, merging and centering cells in Excel 2013 is an essential skill for creating organized and visually appealing spreadsheets. By following the simple steps outlined in this tutorial, users can easily merge and center cells to enhance the presentation of their data. I encourage readers to practice these steps and explore other features of Excel 2013 to improve their overall proficiency with the software.

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