Excel Tutorial: How To Merge Cells In Excel 2019

Introduction


In Excel 2019, merging cells is a useful feature for formatting and organizing data. Whether you're creating a report, a schedule, or a budget, knowing how to merge cells can enhance the visual appeal and readability of your spreadsheet. In this tutorial, we will walk you through the steps to merge cells in Excel 2019, and show you how it can improve the presentation of your data.


Key Takeaways


  • Merging cells in Excel 2019 enhances the visual appeal and readability of your spreadsheet.
  • Knowing how to merge cells is important for formatting and organizing data such as reports, schedules, and budgets.
  • There are different ways to merge cells in Excel, including using the merge button and the merge & center option.
  • Merging cells can improve the look and feel of the spreadsheet, making it more presentable and professional.
  • It is important to consider the potential impact of merged cells on formulas and functions, and to use best practices when merging cells.


Understanding Cell Merging in Excel


Cell merging in Excel is a formatting feature that allows you to combine two or more adjacent cells into a single, larger cell. This can be useful for creating a more visually appealing layout or for creating a header that spans across multiple columns.

Explain what cell merging is in Excel


Cell merging is the process of combining two or more adjacent cells into a single, larger cell. When cells are merged, the data from the original cells is combined into the new, larger cell, and the original cells become empty.

Discuss the different ways to merge cells


There are a few different ways to merge cells in Excel, including using the merge button and the merge & center option.

  • Using the merge button: To merge cells using the merge button, simply select the cells you want to merge, then click the "Merge & Center" button in the "Alignment" group on the "Home" tab in the ribbon. This will merge the selected cells into a single larger cell, with the data centered within the new cell.
  • Using the merge & center option: The merge & center option allows you to merge cells and center the content within the new, larger cell in one step. To use this option, select the cells you want to merge, then click the dropdown arrow next to the "Merge & Center" button in the "Alignment" group on the "Home" tab in the ribbon. From the dropdown menu, you can choose to merge and center, merge across, or merge without centering.


Benefits of Merging Cells


Merging cells in Excel 2019 can greatly enhance the presentation of your data and improve the overall look and feel of your spreadsheet. Below are some key benefits of merging cells:

A. Highlight the benefits of merging cells for better presentation of data
  • Organizing Data:


    Merging cells allows you to create a more organized and visually appealing layout for your data. By combining multiple cells into one, you can effectively group related information together.
  • Emphasizing Headers and Labels:


    Merging cells can be particularly useful for highlighting headers, labels, or titles within your spreadsheet. It helps to make important information stand out and easily recognizable.
  • Creating Visual Impact:


    When used strategically, merging cells can add visual impact to your spreadsheet, making it more engaging and easier to understand for the end-users.

B. Discuss how merging cells can improve the look and feel of the spreadsheet
  • Improved Readability:


    By merging cells, you can eliminate unnecessary borders and gaps between cells, resulting in a cleaner and more readable layout for your data.
  • Enhanced Professionalism:


    Merging cells can give your spreadsheet a more polished and professional appearance, especially when presenting data to colleagues, clients, or stakeholders.
  • Customization and Design:


    Merging cells offers greater flexibility in customizing the design of your spreadsheet, allowing you to create visually appealing reports and presentations.


Step-by-Step Guide on How to Merge Cells


Excel 2019 provides several options for merging cells to create a more visually appealing and organized spreadsheet. Below is a detailed guide on how to merge cells using the merge button and the merge & center option.

A. Provide a detailed guide on how to merge cells using the merge button


The merge button in Excel 2019 allows you to merge multiple cells into one. Here's a step-by-step guide on how to use this feature:

  • Select the cells that you want to merge. You can click and drag to select multiple cells that you want to merge together.
  • Once the cells are selected, navigate to the Home tab on the Excel ribbon.
  • In the Alignment group, locate the Merge & Center button. Click on the dropdown arrow next to the button to reveal a menu of options.
  • From the menu, select the Merge Cells option. This will merge the selected cells into one, with the content of the upper-left cell being the content of the merged cell.

B. Walk through the process of using the merge & center option


The merge & center option in Excel 2019 not only merges cells, but also centers the content within the merged cell. Here's a step-by-step guide on how to use this feature:

  • Select the cells that you want to merge. Similar to the merge button, click and drag to select the cells you want to merge.
  • Go to the Home tab on the Excel ribbon.
  • In the Alignment group, click on the dropdown arrow next to the Merge & Center button.
  • From the dropdown menu, you have the option to Merge & Center or Merge Across. Select the Merge & Center option to merge the cells and center the content within the merged cell.


Best Practices for Merging Cells


Merging cells in Excel can be a useful tool for creating a visually appealing and organized spreadsheet. However, it is important to use this feature judiciously to avoid creating problems in your data and layout.

A. Discuss when it is appropriate to merge cells
  • 1. Headers and Titles:


    Merging cells can be useful for creating a clear and organized header or title for your spreadsheet. It can help to make the information more prominent and easier to read.
  • 2. Formatting:


    When you want to format a specific section of your spreadsheet differently, such as adding a background color or border, merging cells can help achieve a cohesive look.
  • 3. Labeling:


    Merging cells can be useful for labeling a group of related data, such as a category or group name.

B. Provide tips on how to avoid common pitfalls when merging cells
  • 1. Data Sorting and Filtering:


    When cells are merged, it can create issues with sorting and filtering functions. It is best to avoid merging cells in areas where data may need to be sorted or filtered.
  • 2. Data Entry:


    Merged cells can complicate data entry, as the user may need to navigate between multiple cells to input information. This can lead to errors and confusion.
  • 3. Border Alignment:


    Merged cells can cause issues with border alignment, making it difficult to maintain a consistent and professional look for your spreadsheet.


Considerations When Merging Cells


Merging cells in Excel can be a useful tool for creating a clean and organized spreadsheet. However, there are a few considerations to keep in mind when using this feature to avoid potential issues with formulas and functions.

A. Address the potential impact of merged cells on formulas and functions
  • Merged cells can affect the functionality of formulas:


    When cells are merged, it can disrupt the way formulas reference those cells. This can cause errors or unexpected results in your calculations.
  • Difficulty in referencing individual cells:


    Once cells are merged, it becomes challenging to reference individual cells within the merged area in formulas, which can lead to complications in data analysis.

B. Explain how to work around potential issues when using merged cells
  • Avoid merging cells with data for formulas:


    If you plan on using formulas in your spreadsheet, it is best to avoid merging cells that will be part of the calculation. Keeping cells separate will ensure that formulas work as intended.
  • Use the "Center Across Selection" feature:


    Instead of merging cells, consider using the "Center Across Selection" feature to visually combine cells without actually merging them. This allows the cells to remain separate for formulas and functions.
  • Unmerge cells when necessary:


    If you encounter issues with formulas or functions due to merged cells, consider unmerging the cells to restore their individual properties. This can help troubleshoot any problems and ensure the accuracy of your calculations.


Conclusion


In conclusion, we have learned how to merge cells in Excel 2019 to create a cleaner and more organized spreadsheet. By following the simple steps outlined in this tutorial, you can easily merge cells to improve the overall presentation of your data. We encourage you to practice merging cells in your own Excel spreadsheets to see the benefits of this feature for yourself.

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