Excel Tutorial: How To Merge Cells In Excel 2016


Excel 2016 offers a multitude of features to enhance your productivity and streamline your data management tasks. One such feature is the ability to merge cells, which is essential for creating a professional and organized look for your spreadsheets. In this tutorial, we will walk you through the process of merging cells in Excel 2016 and discuss the importance of this function. Additionally, we will provide an overview of the benefits of removing blank rows in Excel 2016, so you can make the most of your data manipulation experience.

Key Takeaways

  • Merging cells in Excel 2016 is essential for creating a professional and organized look for your spreadsheets.
  • Removing blank rows in Excel 2016 can streamline your data organization and improve data presentation.
  • Understanding when and how to merge cells in Excel 2016 is crucial for efficient data manipulation.
  • Identifying and removing blank rows in Excel 2016 contributes to maintaining data integrity.
  • Using keyboard shortcuts and best practices can enhance the efficiency of merging cells and removing blank rows in Excel 2016.

Understanding Merging Cells in Excel 2016

In this tutorial, we will explore the concept of merging cells in Excel 2016, including its definition, when to use it, and how to effectively merge cells within your spreadsheets.

A. Definition of merging cells

Merging cells in Excel 2016 refers to the process of combining multiple adjacent cells into a single, larger cell. When cells are merged, the content from the original cells is combined into the new, larger cell, and the borders of the original cells are removed.

B. Explanation of when to use merging cells in Excel 2016

Merging cells can be useful when you want to create a header that spans across multiple columns or rows, or when you want to visually organize and label specific sections of your spreadsheet. It can also be used to create a more visually appealing layout for your data.

C. Demonstration of merging cells in Excel 2016

Step 1: Select the cells you want to merge

  • Click and drag to select the cells you want to merge

Step 2: Open the "Merge & Center" dropdown

  • Go to the "Home" tab
  • Click on the "Merge & Center" dropdown in the "Alignment" group

Step 3: Choose the merging option

  • Select the option that best fits your needs, whether it's just merging the cells, merging and centering the content, or merging and keeping the content of the upper-left cell

Step 4: Confirm the cell merge

  • Once you've selected the merging option, the selected cells will be merged accordingly

By following these steps, you can effectively merge cells in Excel 2016 to achieve the desired layout and organization for your spreadsheet.

Step-by-Step Guide to Merging Cells in Excel 2016

In this tutorial, you will learn how to merge cells in Excel 2016, which can be useful for formatting your worksheet and making it more visually appealing.

Accessing the Excel 2016 worksheet

To begin, open Excel 2016 and access the worksheet where you want to merge cells. If you don't already have a worksheet, create a new one by clicking on "File" and then "New." Once you have your worksheet open, you can begin the process of merging cells.

Selecting the cells to merge

Before you can merge cells in Excel 2016, you need to select the cells that you want to merge. To do this, click and drag your mouse to highlight the cells you want to merge. Keep in mind that you can only merge cells that are next to each other, either horizontally or vertically, and all the selected cells must be blank.

Merging the selected cells

Once you have the cells selected, you can proceed to merge them. To do this, navigate to the "Home" tab on the Excel ribbon and locate the "Merge & Center" option in the "Alignment" group. Click on the dropdown arrow next to the "Merge & Center" button, and select the option that best fits your needs. You can choose from options such as merging and centering, merging across, or merging cells without centering.

Options for merged cells in Excel 2016

After you have merged the cells, you may want to further customize the appearance of the merged area. You can do this by using the options available in the "Merge & Center" dropdown menu, such as "Merge Across" to merge cells in each selected row individually, or "Unmerge Cells" to revert the merged cells back to their original state.

Understanding and Dealing with Blank Rows

A. Definition of blank rows in Excel 2016

Blank rows in Excel 2016 refer to rows that do not contain any data in any of the cells within the row. These rows can be a result of accidental pressing of the enter key, copying and pasting data, or importing data from external sources.

B. Explanation of the issues caused by blank rows

Blank rows can create clutter and inefficiency in your data set. They can lead to misinterpretation of data, make it difficult to sort and filter data, and can also impact the accuracy of calculations and formulas.

C. Impact of removing blank rows on data organization in Excel 2016

Removing blank rows can significantly improve the organization and readability of your data in Excel 2016. It can make it easier to analyze and manipulate the data, as well as reduce the risk of errors in data processing and reporting.

Step-by-Step Guide to Removing Blank Rows in Excel 2016

A. Identifying blank rows in Excel 2016

1. Open your Excel 2016 worksheet and scan through the data to identify any rows that are completely empty.

B. Selecting the blank rows for deletion

1. Once you have identified the blank rows, click on the number of the first blank row to select the entire row.

2. Hold down the shift key and click on the number of the last blank row to select all the empty rows in between.

C. Deleting the selected blank rows

1. With the blank rows selected, right-click on any of the selected row numbers and choose "Delete" from the context menu.

2. In the Delete dialog box, select "Entire row" and click "OK" to delete the selected blank rows.

D. Checking for any remaining blank rows in Excel 2016

1. After deleting the selected blank rows, scroll through the worksheet to ensure that there are no remaining empty rows.

2. If you still find blank rows, repeat the process to select and delete them until all blank rows are removed.

Tips and Best Practices for Merging Cells and Removing Blank Rows

Excel provides several tools for improving data presentation and organization, including the merge cells and remove blank rows functions. By using these features effectively, you can create a more polished and professional-looking spreadsheet. This guide will provide tips and best practices for utilizing these tools in Excel 2016.

A. Using merging cells and removing blank rows for improved data presentation

  • Merging Cells: When you want to combine the contents of multiple cells into a single, larger cell, merging cells can be a useful tool. This is especially handy for creating headers or labels that span across multiple columns or rows, giving your spreadsheet a cleaner and more organized appearance.
  • Removing Blank Rows: Blank rows can clutter your spreadsheet and make it harder to read and analyze. Removing these unnecessary rows can help streamline your data and make it easier to identify and work with important information.

B. Using keyboard shortcuts for efficient merging and deletion

  • Keyboard Shortcuts for Merging Cells: Excel offers a variety of keyboard shortcuts to streamline the process of merging cells. Learning and utilizing these shortcuts can significantly improve your efficiency when working with large datasets or complex spreadsheets.
  • Keyboard Shortcuts for Removing Blank Rows: Similarly, Excel provides keyboard shortcuts for quickly removing blank rows from your spreadsheet. These shortcuts can save time and make the task of data cleanup much more efficient.

C. Strategies for maintaining data integrity while merging cells and removing blank rows

  • Avoiding Data Loss: When merging cells, it's important to be mindful of any data that may be lost in the process. Always review and backup your data before merging cells to prevent accidental loss of information.
  • Using Filters and Sorts: Before removing blank rows, consider using Excel's filters and sorts to identify and isolate the specific rows you want to delete. This can help prevent the inadvertent removal of important data.


As we conclude, it is important to emphasize the significance of merging cells and removing blank rows in Excel 2016. These actions can help improve the visual appeal of your spreadsheets and make data analysis more efficient. By practicing these techniques, you can enhance your proficiency in Excel 2016 and become more adept at managing and organizing data.

I encourage you to take the time to practice merging cells and removing blank rows in your own Excel spreadsheets. The more familiar you become with these features, the more confident and skilled you will be in using Excel 2016 to its full potential.

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