Excel Tutorial: How To Merge Cells In A Column In Excel


Merging cells in a column in Excel can be a useful tool, especially when organizing and presenting data in a visually appealing manner. It allows you to combine multiple cells into one, making your spreadsheet clean and easy to read. In this tutorial, we will give you an overview of the steps to merge cells in a column and remove any unnecessary blank rows, helping you achieve a more professional-looking spreadsheet.

Key Takeaways

  • Merging cells in a column in Excel can help organize and present data in a visually appealing manner.
  • Steps to merge cells and remove blank rows include selecting cells, using the "Merge & Center" option, removing blank rows, and adjusting formatting.
  • It's important to review the spreadsheet for accuracy after merging cells and to use the "Wrap Text" option for visibility.
  • Tips for merging cells include using the "Merge Across" option, avoiding merging if data will be sorted or filtered, and double-checking the data after merging.
  • Practicing and experimenting with merging cells is encouraged to become proficient in Excel.

Step 1: Select the cells to merge

A. Open the Excel spreadsheet and locate the column with the cells you want to merge

B. Click and drag the mouse to select the cells in the column

Step 2: Click the "Merge & Center" option

After selecting the range of cells you want to merge, the next step is to click the "Merge & Center" option to complete the process. Here's how to do it:

  • A. Navigate to the "Home" tab on the Excel toolbar
  • Locate and click on the "Home" tab at the top of the Excel window to access the various formatting options.

  • B. Click on the "Merge & Center" dropdown menu
  • Once you are on the "Home" tab, look for the "Merge & Center" button, which is usually located in the "Alignment" group. Click on the dropdown arrow next to the "Merge & Center" button to reveal the options.

  • C. Select the "Merge Cells" option
  • From the dropdown menu, select the "Merge Cells" option to merge the selected cells into a single, larger cell.

Step 3: Remove blank rows

After merging the cells, review the spreadsheet for any blank rows.

  • A. Right-click on the blank row
  • B. Select "Delete" from the dropdown menu
  • C. Confirm the deletion of the blank row

Step 4: Adjust the formatting

Once the cells are merged and blank rows are removed, it's important to adjust the formatting as needed to ensure the data looks clean and professional.

A. Use the "Wrap Text" option

  • Explanation: When cells are merged, the content may not be fully visible. Using the "Wrap Text" option ensures that all content is visible within the merged cells.
  • How to: Select the merged cells, go to the "Home" tab, and click on the "Wrap Text" button in the "Alignment" group.
  • Benefit: This helps to avoid any truncated data and ensures a neat presentation of the information.

Tips for merging cells in Excel

Merging cells in Excel can be a useful tool for formatting your spreadsheet, but it's important to use this feature wisely to avoid potential issues down the line. Here are some tips to keep in mind when merging cells in Excel:

A. Use the "Merge Across" option to merge cells across multiple rows in a column

  • 1. Select the range of cells you want to merge.
  • 2. Click on the "Merge & Center" dropdown in the alignment group on the Home tab.
  • 3. Choose the "Merge Across" option to merge the selected cells across multiple rows in a column.

B. Avoid merging cells if you plan to sort or filter the data later

  • 1. Merging cells can cause issues with sorting and filtering data, as Excel treats merged cells as a single entity.
  • 2. If you anticipate needing to sort or filter your data, it's best to avoid merging cells to maintain the integrity of your spreadsheet.

C. Always double-check your spreadsheet after merging cells to ensure the data is still accurate

  • 1. After merging cells, take the time to review your spreadsheet and ensure that the merged cells have not affected the data in any unintended ways.
  • 2. Check for any changes in formulas, references, or data validation that may have been impacted by the cell merging.


In conclusion, merging cells in a column in Excel is a useful tool for organizing and presenting data in a clear and professional manner. It allows for better formatting and can enhance the overall appearance of your spreadsheets. I encourage you to practice and experiment with merging cells to become proficient in Excel. The more you work with it, the more comfortable and skilled you will become in utilizing this feature to its full potential.

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