Excel Tutorial: How To Merge 2 Row In Excel


Excel is a powerful tool for organizing and analyzing data, and sometimes you may need to merge two rows in order to better present your information. This Excel tutorial will guide you through the process, providing step-by-step instructions on how to merge two rows in Excel. Whether you are working with a large dataset or simply looking to streamline your spreadsheet, knowing how to merge rows can be a valuable skill.

There are various scenarios in which merging rows in Excel can be important. Whether you are consolidating information from multiple sources, creating hierarchical structures, or simply cleaning up your data for a more professional presentation, knowing how to merge rows can be a valuable skill in your Excel toolkit.

Key Takeaways

  • Merging rows in Excel can help organize and present data more effectively.
  • Identifying and selecting the rows to be merged is a critical first step in the process.
  • Using the "Merge & Center" feature in Excel can streamline the merging process.
  • Removing blank rows and ensuring data accuracy are important for maintaining data integrity.
  • It is essential to save the changes and create a backup of the original file to avoid data loss.

Identifying the rows to merge

When working with a large dataset in Excel, it may become necessary to merge two rows of data to create a more comprehensive view of the information. Before you can merge the rows, you need to identify which rows need to be merged.

A. Reviewing the data in the spreadsheet

Start by reviewing the data in the spreadsheet to understand the structure and content of the dataset. Look for any duplicate or overlapping information that may indicate the need for merging rows.

B. Identifying the rows that need to be merged

Once you have reviewed the data, identify the specific rows that need to be merged. This could be based on duplicate information, related data that should be combined, or any other criteria that you determine to be relevant.

Merging the rows

When working with data in Excel, there may be a need to merge two rows into one. This can be helpful for creating a cleaner, more organized spreadsheet. In this tutorial, we will cover the steps for merging rows in Excel.

A. Selecting the rows to be merged

  • Open your Excel spreadsheet and navigate to the worksheet containing the rows you want to merge.
  • Click and drag to select the cells in both rows that you want to merge. You can do this by clicking on the first cell in the first row, holding down the mouse button, and dragging to the last cell in the second row.
  • Release the mouse button to complete the selection.

B. Using the "Merge & Center" feature in Excel

  • With the cells selected, go to the "Home" tab on the Excel ribbon.
  • Locate the "Merge & Center" button in the "Alignment" group.
  • Click on the drop-down arrow next to the "Merge & Center" button to reveal the options.
  • Choose "Merge & Center" to merge the selected cells.

C. Adjusting the formatting as needed

  • After merging the rows, you may need to adjust the formatting to ensure the merged cell looks the way you want it to.
  • You can do this by clicking on the merged cell and using the formatting options in the "Home" tab to change the appearance of the text, borders, and background.
  • Make any necessary adjustments to the formatting until the merged row looks how you want it to.

By following these steps, you can easily merge two rows in Excel, creating a more streamlined and organized spreadsheet for your data.

Removing blank rows

When working with large datasets in Excel, it is common to encounter blank rows that need to be removed in order to clean up the spreadsheet and make it more manageable. Here's a step-by-step guide on how to identify and delete blank rows in Excel.

A. Identifying blank rows in the spreadsheet

To identify blank rows in Excel, you can visually scan the spreadsheet for rows that do not contain any data. However, for larger datasets, this method can be time-consuming and prone to errors. An efficient way to identify blank rows is by using the "Go To Special" functionality in Excel.

  • Select the entire dataset: Click on the cell at the top-left corner of your dataset and press Ctrl + Shift + End to select the entire range.
  • Open the "Go To Special" dialog: Press Ctrl + G to open the "Go To" dialog, then click on the "Special…" button.
  • Select the blank cells: In the "Go To Special" dialog, choose the "Blanks" option and click "OK." This will select all the blank cells in the dataset.

B. Deleting the blank rows

Once you have identified the blank cells, you can proceed to delete the corresponding rows from the spreadsheet.

  • Delete the selected rows: Right-click on any of the selected cells, then choose "Delete" from the context menu. In the "Delete" dialog, select "Entire row" and click "OK." This will remove the blank rows from the dataset.

C. Checking for any unintended consequences of removing the rows

After removing the blank rows, it is important to double-check the dataset for any unintended consequences of the deletion.

  • Verify data integrity: Ensure that the deletion of blank rows has not impacted the integrity of the remaining data. Look out for any misplaced or shifted data.
  • Review formulas and references: If your dataset contains formulas or references to the deleted rows, review and update them as needed to ensure they still function correctly.

Ensuring Data Accuracy

When merging two rows in Excel, it’s crucial to ensure that the data remains accurate and intact. Here are some steps to take to make sure your data is accurate after the merge:

A. Double-checking the merged rows for accuracy
  • After merging the rows, carefully review the resulting merged row to ensure that all data fields are correctly combined.
  • Look for any discrepancies or missing information that may have occurred during the merging process.

B. Verifying that the data is still intact after merging
  • Check to see if any data was lost or altered during the merging process.
  • Ensure that all the original information from both rows is still present and correct in the merged row.

C. Making any necessary adjustments to ensure data integrity
  • If any data inaccuracies or discrepancies are found, make the necessary adjustments to ensure that the merged row contains accurate and complete information.
  • Double-check any formulae or calculations that may have been affected by the merge to ensure they are still accurate.

Saving the changes

After merging the two rows in Excel, it is important to save the changes to ensure that the updated spreadsheet is properly documented and can be accessed for future use. Here are the steps to save the changes:

A. Saving the updated spreadsheet

  • Click on the "File" tab at the top-left corner of the Excel window.

  • From the dropdown menu, select "Save" or "Save As" if you want to save a new version of the file.

  • Choose the location where you want to save the file and click "Save".

B. Creating a backup of the original file

  • It is always a good practice to create a backup of the original file before making any significant changes.

  • Click on the "File" tab and select "Save As".

  • Choose a different file name or location to save the backup copy.

C. Ensuring that the changes are properly saved and documented

  • Double-check that the changes have been successfully saved by reopening the file and reviewing the merged rows.

  • Add a note or comment in the spreadsheet to document the changes made, including the date and the reason for merging the rows.

  • Consider creating a separate log or documentation file to keep track of all the changes made to the spreadsheet for future reference.


In conclusion, merging rows in Excel can be a time-saving and organization-enhancing tool. By consolidating data and removing unnecessary rows, you can create a more efficient and streamlined spreadsheet. To merge and remove rows in Excel, simply follow these steps: select the rows you want to merge, click on the "Merge & Center" button in the Home tab, and then remove any unnecessary rows. Remember to practice and explore other Excel features to continue improving your skills and efficiency in using this powerful tool.

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