Excel Tutorial: How To Make Text Go Underneath In Excel


Are you looking to enhance your Excel skills? One important aspect of Excel that many users often overlook is the ability to position text in different ways. In this tutorial, we will focus on how to make text go underneath in Excel, a simple yet useful feature that can make your spreadsheets look more organized and professional.

Knowing how to properly position text in Excel is crucial for creating clear and visually appealing spreadsheets. Whether you are working on a project report, budget sheet, or any other type of document, having the ability to present text in a well-organized manner can greatly enhance the overall look and readability of your work.

Key Takeaways

  • Properly positioning text in Excel is crucial for creating clear and visually appealing spreadsheets.
  • Understanding how to make text go underneath in Excel can greatly enhance the overall look and readability of your work.
  • Text wrapping and adjusting cell size are useful techniques for better text positioning in Excel.
  • Be aware of common challenges and troubleshooting tips when dealing with text positioning issues in Excel.
  • Practice and experiment with text positioning to improve your Excel skills.

Understanding Text Positioning in Excel

Excel is a powerful tool for organizing and presenting data, including text. By default, text in Excel is positioned in a cell according to the alignment settings, such as left, right, center, or justified.

Explain the default text positioning in Excel

By default, text in Excel is aligned horizontally within a cell, and it appears on one line. The text is positioned based on the alignment settings chosen for the cell.

Discuss the limitations of the default text positioning

While the default text positioning in Excel is suitable for most situations, there are limitations to this approach. For example, if you want to create a more visually appealing layout or if you have a large amount of text that needs to fit within a small cell, the default positioning may not be sufficient.

Introduce the concept of making text go underneath in Excel

To address the limitations of the default text positioning in Excel, you can utilize the option to make text go underneath other text within a cell. This feature allows you to create multi-line text within a single cell, giving you more flexibility in how you present and organize your data.

Step-by-Step Guide to Make Text Go Underneath in Excel

Excel offers various formatting options to make your data visually appealing. One of the formatting options includes aligning text to go underneath within a cell. Follow the step-by-step guide below to learn how to achieve this in Excel.

A. Selecting the Cell

To begin, select the cell containing the text that you want to format to go underneath. You can do this by clicking on the desired cell with your mouse pointer.

B. Accessing the Alignment Options

Once the cell is selected, navigate to the ‘Home’ tab in the Excel ribbon at the top of the screen. Look for the ‘Alignment’ group which contains the alignment options.

C. Making the Text Go Underneath

To make the text go underneath, click on the ‘Orientation’ button within the ‘Alignment’ group. A drop-down menu will appear with various orientation options.

Step 1: Select the Orientation Option

  • Click on the ‘Orientation’ button to open the drop-down menu.
  • From the drop-down menu, select the ‘Rotate Text Up’ or ‘Rotate Text Down’ option, depending on your preference. This will rotate the text to go underneath within the cell.

Step 2: Adjusting the Alignment

  • After selecting the orientation option, you can further adjust the alignment by clicking on the ‘Align Text’ button within the ‘Alignment’ group.
  • Choose the desired horizontal and vertical alignment options to properly position the text within the cell.

By following these simple steps, you can easily make the text go underneath in Excel, enhancing the presentation of your data.

Utilizing Text Wrapping for Better Presentation

Text wrapping is a crucial feature in Excel that allows for better presentation of data and information. By enabling text wrapping, you can ensure that lengthy text or labels fit within a cell, making it easier to read and understand.

A. Discuss the benefits of using text wrapping in Excel

One of the key benefits of using text wrapping in Excel is the improved readability of the data. It prevents long strings of text from spilling over into adjacent cells, which can make the spreadsheet appear cluttered and confusing. Text wrapping also allows for better alignment of text within cells, enhancing the overall presentation of the data.

B. Explain how to enable text wrapping for the selected cell

To enable text wrapping for a selected cell in Excel, simply right-click on the cell and select "Format Cells." In the Format Cells dialog box, go to the Alignment tab and check the "Wrap text" box under the Text control section. Click OK to apply the changes, and the text within the cell will now wrap to fit the width of the cell.

C. Provide tips on effectively using text wrapping for better presentation

  • Use it for headers and labels: Utilize text wrapping for headers and labels to ensure that all the text is visible within the cell, making it easier for readers to understand the data.
  • Avoid excessive line breaks: While text wrapping can improve readability, too many line breaks within a cell can make it look messy. Use it judiciously.
  • Adjust column width: After enabling text wrapping, you may need to adjust the column width to ensure that the wrapped text fits appropriately within the cell.
  • Consider cell merging: In some cases, merging cells may be a better option than text wrapping, especially for headings and subheadings.

Adjusting Cell Size for Improved Layout

When working with text in Excel, it is important to ensure that the cell size is adjusted appropriately to achieve a well-organized and visually appealing layout. Adjusting cell size allows for better positioning of text and helps in creating a more professional-looking spreadsheet.

Explain the importance of adjusting cell size for text positioning

Properly adjusting cell size is crucial for text positioning as it ensures that the text fits neatly within the cell without overlapping or getting cut off. This is especially important when dealing with large blocks of text or when trying to align text with other elements in the spreadsheet.

Provide guidance on how to adjust cell size in Excel

To adjust the cell size in Excel, simply select the column or row that contains the cell you want to adjust. Then, hover your cursor over the boundary of the selected column or row until it turns into a double-headed arrow. Click and drag the boundary to resize the column or row to the desired size.

Discuss best practices for achieving an improved layout through cell size adjustment

When adjusting cell size, it is important to consider the overall layout of the spreadsheet. Aim for consistency in cell sizes to create a uniform and professional appearance. Additionally, be mindful of the content within the cells and adjust the size accordingly to ensure optimal readability and visual appeal.

Common Challenges and Troubleshooting Tips

When working with text in Excel, you may encounter challenges with positioning and formatting. Here are some common issues to look out for and tips to troubleshoot them.

Identify common challenges when making text go underneath in Excel

1. Text overlapping: Sometimes, when you insert a large amount of text into a cell, it may overlap with adjacent cells, making it unreadable.

2. Text wrapping: Text may not automatically wrap to fit the cell size, resulting in incomplete or hidden text.

3. Incorrect line spacing: Text may appear too close together or too far apart, making it difficult to read.

Offer troubleshooting tips for resolving text positioning issues

  • Adjust cell size: If text is overlapping, try adjusting the cell size to accommodate the text properly.
  • Enable text wrapping: To ensure text wraps within the cell, enable the text wrapping option in the cell format settings.
  • Use the "Merge & Center" feature: If you have a large block of text, consider merging cells and centering the text to prevent overlap with adjacent cells.
  • Adjust line spacing: Use the formatting options to adjust the line spacing of the text for better readability.

Provide insights on how to deal with formatting issues related to text positioning

1. Use text alignment options: Experiment with different text alignment options (left, right, center) to see which one works best for your text positioning needs.

2. Utilize the "Indent" feature: If your text requires indentation, use the indent feature to adjust the positioning of the text within the cell.

3. Consider using text boxes: In some cases, using text boxes instead of directly inputting text into cells can provide more flexibility in positioning and formatting.


In summary, we have learned how to make text go underneath in Excel by using the "Wrap Text" feature and adjusting cell formatting. By following the steps outlined in this tutorial, you can easily position your text to appear underneath other content in your Excel spreadsheet.

I encourage you to practice and experiment with text positioning in Excel to become more familiar and comfortable with this feature. The more you play around with it, the more you will understand its capabilities and how it can benefit your data presentation.

If you're looking to delve deeper into Excel and expand your skills, there are plenty of additional resources available such as online tutorials, forums, and advanced courses. Don't hesitate to explore these resources and continue your learning journey with Excel.

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