Excel Tutorial: How To Make Tabular Column In Excel


Excel is a powerful tool when it comes to organizing and analyzing data. One of the key features that make Excel so useful is its ability to create tabular columns. These columns allow you to neatly arrange and categorize data, making it easier to read and understand. In this tutorial, we will walk you through the steps to create tabular columns in Excel, and discuss the importance of using them in your data management.

Key Takeaways

  • Tabular columns in Excel help organize and categorize data, making it easier to read and understand.
  • Creating tabular columns in Excel is important for efficient data management.
  • Tabular columns offer benefits such as visual clarity and easier data analysis.
  • Removing blank rows and customizing formatting are essential steps in creating tabular columns.
  • Sorting and filtering data in tabular columns enhances data organization and presentation.

Understanding Tabular Columns

In this chapter, we will explore the concept of tabular columns in Excel and the advantages of using them in your spreadsheets.

a. Define what tabular columns are in Excel

Tabular columns in Excel refer to a specific formatting style that organizes data into rows and columns, creating a visually appealing and structured layout. This formatting makes it easier to read, analyze, and present the data in a clear and concise manner.

b. Explain the benefits of using tabular columns
  • Improved readability: Tabular columns help in presenting data in a structured and organized manner, making it easier for users to quickly grasp the information.
  • Enhanced analysis: The tabular format allows for easier comparison and analysis of data, leading to better insights and decision-making.
  • Professional presentation: Using tabular columns can make your spreadsheets look more professional and visually appealing, especially when sharing data with others.
  • Efficient data entry: When entering and organizing data, tabular columns provide a clear framework for input, reducing the chance of errors and improving efficiency.

Overall, utilizing tabular columns in Excel can greatly enhance the presentation and usability of your data, making it an essential tool for effective spreadsheet management.

Steps to Create Tabular Columns

To create tabular columns in Excel, follow these simple steps:

a. Open Excel and select the data range

  • Open Excel on your computer and begin by selecting the range of data that you want to include in the tabular column.

b. Click on the "Insert" tab and choose "Table"

  • Once you have selected the data range, navigate to the "Insert" tab in the Excel toolbar.
  • From the dropdown menu, choose the "Table" option to convert your selected data range into a tabular format.

c. Customize the table style and formatting as needed

  • With the table created, you can now customize the style and formatting to suit your preferences and requirements.
  • You can modify the table style, apply different formatting options, and adjust the layout to make the tabular columns visually appealing and easy to read.

By following these steps, you can quickly and easily create tabular columns in Excel, making it easier to organize and analyze your data effectively.

Removing Blank Rows

In the process of creating and organizing a tabular column in Excel, it is essential to ensure that there are no unnecessary blank rows that may disrupt the flow of data. Here are the steps to remove blank rows from your Excel tabular column:

Identify and select the blank rows in the tabular column

Before removing blank rows, it is important to first identify and select them. This can be done by manually scrolling through the column and selecting the blank rows using the mouse or by using a specific function in Excel to identify and select the blank rows.

  • Manually Selecting: Click on the row number on the left-hand side of the Excel sheet to select the entire row. Press and hold the "Ctrl" key to select multiple blank rows if they are not contiguous.
  • Using Function: Go to the "Home" tab, click on "Find & Select" in the "Editing" group, and then select "Go To Special." In the "Go To Special" dialog box, choose "Blanks" and click "OK" to select all the blank cells in the sheet.

Use the "Ctrl" and "-" keys to delete the selected blank rows

Once the blank rows are selected, they can be easily deleted using a simple keyboard shortcut in Excel.

  • With the blank rows selected, press the "Ctrl" key and the "-" key simultaneously. This will prompt a dialog box asking whether you want to shift cells up or shift cells left. Choose "Entire Row" and click "OK" to delete the selected blank rows.

Alternatively, use the "Go To Special" function to select and delete blank rows

If you prefer a different method, the "Go To Special" function in Excel can also be used to select and delete the blank rows.

  • After selecting the blank rows using the "Go To Special" function, right-click on any of the selected blank cells and choose "Delete" from the dropdown menu. In the "Delete" dialog box, select "Entire row" and click "OK" to delete the selected blank rows.

Formatting and Customization

When creating a tabular column in Excel, it's important to ensure that it is both visually appealing and easy to read. This can be achieved through various formatting and customization options available in Excel.

Adjust column width and height

  • Click and drag the column headers to manually adjust the width of the columns.
  • To adjust the height of the rows, click and drag the row headers.
  • Alternatively, you can use the "Format" option in the "Home" tab to specify exact column widths and row heights.

Add headers and footers

  • To add a header, go to the "Insert" tab and click on "Header & Footer". Here, you can enter the desired text or insert predefined headers.
  • Similarly, you can add footers by selecting "Footer" from the "Insert" tab and entering the required information.
  • Headers and footers can include page numbers, file paths, and other relevant details to enhance the presentation of your tabular column.

Apply conditional formatting for visual clarity

  • Conditional formatting allows you to apply specific formatting rules to your data based on certain criteria.
  • To apply conditional formatting, select the range of cells you want to format, go to the "Home" tab, and click on "Conditional Formatting".
  • You can then choose from a variety of formatting options such as color scales, data bars, and icon sets to visually highlight important data in your tabular column.

Sorting and Filtering

When working with tabular columns in Excel, it is important to understand how to effectively sort and filter your data to make it more manageable and organized. In this section, we will discuss the process of sorting and filtering data in an Excel table.

Demonstrate how to sort data in the tabular column

Sorting data in Excel allows you to arrange your information in a specific order, such as alphabetical or numerical. To sort data in a tabular column, follow these steps:

  • Select the entire range of cells that you want to sort, including the column headers.
  • Go to the "Data" tab on the Excel ribbon and click on the "Sort" button.
  • In the Sort dialog box, choose the column you want to sort by and select whether you want to sort in ascending or descending order.
  • Click "OK" to apply the sorting to your data.

By following these steps, you can easily organize your tabular column in Excel based on your specific sorting criteria.

Explain the process of applying filters to the tabular column

Applying filters to a tabular column in Excel allows you to display only the specific data that meets certain criteria. Here's how to apply filters to your tabular column:

  • Select the entire range of cells that you want to filter, including the column headers.
  • Go to the "Data" tab on the Excel ribbon and click on the "Filter" button.
  • You will notice drop-down arrows appear next to each column header. Click on the drop-down arrow for the column you want to filter.
  • From the drop-down menu, you can select specific criteria to filter your data by, such as text filters, number filters, or date filters.
  • Once you have applied your filters, click "OK" to apply them to your tabular column.

By applying filters to your tabular column, you can easily view and analyze specific subsets of your data without having to manually sift through all the information.


In conclusion, this tutorial has covered the key steps to create tabular columns in Excel, including selecting the data range, using the "Format as Table" feature, and customizing the table style. By following these steps, you can improve data organization and presentation in your Excel spreadsheets.

We encourage our readers to practice creating tabular columns in Excel to become more familiar with the process and its benefits. By doing so, you can enhance the readability and visual appeal of your data, making it easier to analyze and understand.

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