Excel Tutorial: How To Make A Table In Excel 2010


Excel 2010 is a powerful tool for organizing and analyzing data, and creating tables is an important skill for anyone working with spreadsheets. Tables help to organize and present data in a visually appealing and easy-to-read format, making it easier to spot trends and analyze information. In this tutorial, we will cover the basic steps for creating a table in Excel 2010, so you can start using this valuable feature in your own work.

Overview of Steps

  • Opening Excel 2010 and selecting the data range
  • Inserting a table
  • Customizing the table design and formatting

Key Takeaways

  • Excel 2010 tables are a powerful tool for organizing and presenting data in a visually appealing format.
  • Creating a table in Excel 2010 involves basic steps such as selecting the data range, inserting a table, and customizing the design and formatting.
  • Tables in Excel offer benefits such as easy data management, sorting, filtering, and automatic updating of formulas with table changes.
  • Using structured references and Excel functions within tables can streamline data analysis and calculations.
  • Applying table styles, conditional formatting, and utilizing table references in charts and pivot tables can enhance visual data analysis.

Understanding Excel Tables

In this chapter, we will cover the concept of Excel tables and how to create them in Excel 2010.

A. Define what an Excel table is

An Excel table is a range of data that is organized in rows and columns. It is a powerful tool that allows you to manage and analyze large sets of data efficiently.

B. Explain the benefits of using tables in Excel

Using tables in Excel offers several advantages, such as:

  • Automatic formatting: Tables come with built-in formatting options, making it easy to create a professional-looking spreadsheet.
  • Easy sorting and filtering: Tables allow you to quickly sort and filter data, making it easier to analyze and interpret information.
  • Structured references: Tables use structured references, which make it easier to create formulas and reference data within the table.
  • Dynamic ranges: Tables automatically expand or contract based on the data you add or remove, which can save you time when managing data.

C. Discuss the key features of Excel tables

Excel tables offer several key features that make them a valuable tool for organizing and analyzing data. Some of these features include:

  • Header row: Tables have a built-in header row that allows you to easily identify and label each column.
  • Total row: Tables include a total row that provides quick access to common calculations, such as sum or average, for each column.
  • Banded rows: Tables have banded rows, which improve readability by alternating row colors.
  • Table styles: Excel provides a variety of table styles that you can apply to your tables to enhance their appearance and readability.

Steps to Create a Table in Excel 2010

Creating a table in Excel 2010 is a simple way to organize and analyze your data. Follow these steps to create a table in Excel 2010:

A. Open Excel 2010 and select the worksheet where you want to create the table

  • Launch Microsoft Excel 2010 and open the workbook where you want to create the table.
  • Select the worksheet where your data is located.

B. Format your data as a table using the 'Format as Table' option

  • Click anywhere within your data range.
  • Go to the 'Home' tab on the Excel ribbon.
  • Select 'Format as Table' from the 'Styles' group.
  • Choose a table style from the dropdown menu.
  • Ensure that the 'My table has headers' option is checked if your data has headers.
  • Click 'OK' to apply the table formatting to your data.

C. Customize the table by adding headers, banded rows, and totals

  • To add headers, click on the dropdown arrow next to the column header and enter a name for the header.
  • To add banded rows, go to the 'Table Tools Design' tab that appears when the table is selected, and select a banded row style from the 'Table Styles Options' group.
  • To add totals, click on the 'Total Row' checkbox in the 'Table Tools Design' tab, and the total row will appear at the bottom of the table.

Managing and Editing the Table

Once you have created a table in Excel 2010, you may need to manage and edit it to better suit your needs. Here are some important ways to do so:

A. Insert or delete rows and columns within the table
  • Inserting Rows or Columns:

    To insert a row or column within the table, simply right-click on the row or column where you want to insert the new one, and then select "Insert" from the dropdown menu. You can choose whether to insert the new row above or below, or the new column to the left or right of the selected cell.
  • Deleting Rows or Columns:

    To delete a row or column within the table, right-click on the row or column you want to delete, and then select "Delete" from the dropdown menu. Caution should be taken when deleting rows or columns, as this action cannot be undone.

B. Sort and filter the data within the table
  • Sorting Data:

    To sort the data within the table, select any cell within the column you want to sort by, and then click on the "Sort A to Z" or "Sort Z to A" button in the Data tab. This will arrange the data in ascending or descending order based on the selected column.
  • Filtering Data:

    To filter the data within the table, click on the "Filter" button in the Data tab. This will add drop-down arrows to the header of each column, allowing you to filter the data based on specific criteria.

C. Use table tools to customize the appearance and functionality of the table
  • Table Styles:

    In the Table Tools tab, you can choose from a variety of table styles to customize the appearance of your table. This includes changing the colors, fonts, and borders of the table.
  • Total Row:

    You can add a total row to the table, which allows you to calculate totals or perform other calculations at the bottom of the table. Simply check the "Total Row" box in the Table Tools tab, and then select the function you want to use for each column in the total row.

Using Formulas and Functions within the Table

When working with tables in Excel 2010, it's essential to understand how to use formulas and functions to manipulate and analyze your data effectively. Utilizing structured references and Excel functions can help you streamline your workflow and ensure accurate calculations within your table.

  • A. Utilize structured references to create formulas that automatically update with table changes
    • Understanding structured references

    • Creating formulas with structured references

    • Automatic updates with structured references

  • B. Use Excel functions to perform calculations within the table
    • Basic arithmetic functions (SUM, AVERAGE, COUNT, etc.)

    • Statistical functions (STDEV, MAX, MIN, etc.)

    • Logical functions (IF, AND, OR, etc.)

  • C. Utilize the benefits of table range names in formulas
    • Assigning range names to table columns

    • Using range names in formulas for clarity and simplicity

    • Adding flexibility by referring to range names in formulas

Tips for Organizing and Analyzing Data

When working with large sets of data in Excel 2010, it's important to utilize the table options to effectively manage and analyze the information. Here are some tips for making the most of Excel's features:

Use table options to manage large sets of data effectively

  • Convert Your Data to a Table: Easily convert your range of data into a table by selecting the data and using the "Format as Table" option. This will allow you to easily sort, filter, and format your data.
  • Utilize Table Filters: Use the filter options within the table to quickly and easily narrow down your data to specific criteria.
  • Add Calculated Columns: Create calculated columns within your table to perform calculations on your data without altering the original dataset.

Utilize the benefits of Excel table references in creating charts and pivot tables

  • Create Dynamic Charts: When creating charts, use table references to ensure that your charts automatically update as your data changes.
  • Use Table References in Pivot Tables: When creating pivot tables, using table references makes it easy to update the data range and ensure that your pivot table stays current with your dataset.

Use table styles and conditional formatting for visual data analysis

  • Apply Table Styles: Excel offers a variety of table styles that can be applied to your data table, making it visually appealing and easier to read.
  • Utilize Conditional Formatting: Apply conditional formatting to highlight specific trends or outliers within your data, making it easier to analyze at a glance.


In conclusion, we have learned how to create a table in Excel 2010 step by step. We discussed the importance of using tables for better data organization and analysis, as well as the key features of tables such as structured references and automatic formatting. It is essential to practice creating tables in Excel 2010 to become proficient in using this powerful tool for managing and analyzing data.

So, I encourage you to:

  • Utilize tables: Use tables in Excel 2010 for better data management and organization.
  • Practice: Practice creating and using tables to become more efficient in data analysis and reporting.
  • Explore features: Explore the various features and functionalities of tables in Excel 2010 to maximize their benefits.

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