Excel Tutorial: How To Make Survey Report In Excel


Survey reports are crucial for gathering and analyzing data to make informed decisions. Whether it's for market research, customer feedback, or employee satisfaction, survey reports provide valuable insights. However, creating comprehensive survey reports can be time-consuming and complex. This is where Excel comes in handy. With its powerful tools and features, Excel simplifies the process of organizing and analyzing survey data, making it an essential tool for creating effective survey reports.

Key Takeaways

  • Survey reports play a crucial role in gathering and analyzing data for informed decision-making.
  • Excel simplifies the process of organizing and analyzing survey data, making it an essential tool for creating effective survey reports.
  • Visual representations, such as charts and graphs, can help display survey results in a more visually appealing and understandable manner.
  • Analyzing survey data using Excel formulas can help derive meaningful insights and identify trends and patterns within the survey results.
  • Formatting and sharing survey reports in Excel can help create a polished and professional look, making it easier to share and present the findings.

Understanding the survey data

When it comes to making a survey report in Excel, the first step is to understand the survey data and how it will be organized for analysis and reporting.

A. Importing the survey data into Excel

The initial step is to import the survey data into Excel. This can be done by opening a new workbook and using the "Import Data" function to bring the survey responses into the spreadsheet.

B. Organizing the data in a clear and logical manner

Once the survey data is imported, it is crucial to organize it in a clear and logical manner. This includes arranging the data in columns and rows, labeling each column with a clear heading, and ensuring that all responses are accurately recorded.

C. Creating a data table for easy analysis

Creating a data table in Excel is essential for easy analysis of the survey data. This can be done by selecting the entire survey data range and then using the "Insert Table" function to convert the data into a structured table. This makes it easier to filter, sort, and analyze the survey responses.

Creating visual representations

Visual representations are essential in presenting survey data in a clear and understandable manner. Excel offers a variety of tools to create visually appealing charts and graphs that can effectively communicate survey results.

  • Using Excel charts and graphs to display survey results
  • Excel provides a range of chart types, including bar, column, line, pie, and scatter plots, which can be used to display survey data. To create a chart, simply select the data to be included and then click on the desired chart type in the 'Insert' tab.

  • Customizing chart elements to make the data more visually appealing
  • After creating a chart, Excel allows for extensive customization of various chart elements such as data labels, axis titles, gridlines, and colors. This can help in making the chart more visually appealing and easier to interpret.

  • Adding titles and labels for better understanding
  • Titles and labels play a crucial role in providing context and clarity to the chart. Excel enables users to add titles to the chart and axis labels, helping in better understanding the survey data being presented.

Analyzing the survey data

Once you have collected all the responses to your survey, the next step is to analyze the data to derive meaningful insights. Excel provides powerful tools for calculating percentages, averages, and identifying trends within the survey results.

Calculating percentages and averages for different survey responses

Excel allows you to easily calculate percentages and averages for different survey responses using simple formulas. By utilizing functions such as COUNTIF, AVERAGE, and IF, you can quickly analyze the distribution of responses and determine the overall sentiment towards the survey questions.

Using Excel formulas to derive meaningful insights from the data

Excel's wide range of formulas and functions enable you to derive meaningful insights from the survey data. Whether you need to calculate the percentage of respondents who selected a particular option or determine the average rating for a specific question, Excel provides the necessary tools to perform these calculations with ease.

Identifying trends and patterns within the survey results

Excel's data visualization features, such as pivot tables and charts, can help you identify trends and patterns within the survey results. By organizing the data and creating visual representations, you can gain a deeper understanding of the survey responses and uncover valuable insights that can inform decision-making.

Creating a professional report

When creating a survey report in Excel, it's important to ensure that it has a polished and professional look. This not only reflects positively on the presenter but also makes the data more appealing and easier to understand for the audience. Here are some key steps to consider when formatting the survey report:

A. Formatting the survey report for a polished and professional look

  • Choose a clean and professional font, such as Arial or Calibri, for the text
  • Use consistent formatting for headers, subheadings, and body text to maintain a cohesive look
  • Apply borders and shading to tables and cells to make the data stand out
  • Ensure proper alignment and spacing for a neat and organized appearance

B. Adding headers and footers with important information

  • Include the title of the report in the header for easy identification
  • Add page numbers in the footer to keep the report organized and help the audience navigate through the content
  • Consider including the date of the survey and the name of the organization for reference

C. Using conditional formatting to highlight important findings

  • Utilize conditional formatting to automatically format cells based on certain criteria, such as highlighting cells with the highest and lowest values
  • Apply color-coding to draw attention to significant trends or outliers in the data
  • Use icons and data bars to visually represent the magnitude of responses or results

By following these steps, you can ensure that your survey report in Excel has a professional and polished look, making it easier for the audience to comprehend the findings and insights presented.

Sharing and presenting the survey report

After creating a comprehensive survey report in Excel, it is important to share and present the findings effectively. Here are some ways to do so:

A. Exporting the report to PDF or other formats for easy sharing

When you need to share the survey report with individuals who may not have access to Excel, it is helpful to export the report to a more commonly used format such as PDF. To do this, simply go to File > Save As and choose PDF as the file format. This will ensure that the report maintains its formatting and can be easily accessed by others.

B. Printing the report for distribution in meetings or presentations

For in-person meetings or presentations, printing the survey report can be an effective way to distribute the findings. Excel provides options for customizing the print layout to fit the report onto a standard page. Simply go to File > Print to access these options and ensure that the report is clear and easy to read when printed.

C. Using Excel's presentation mode to walk through the survey report

Excel offers a presentation mode that allows you to showcase the survey report in a more dynamic way. To access this mode, go to View > Presentation Views > Slide Show. This mode enables you to navigate through the report using slides, making it easy to highlight key findings and insights during a presentation or discussion.


In conclusion, creating a survey report in Excel can be achieved by following these key steps: organizing survey data, creating charts and graphs, and analyzing the results. The benefits of using Excel for survey reporting include its ability to handle large datasets, create visually appealing reports, and easily update and modify the report as needed. I encourage readers to practice these steps and explore additional Excel features for reporting purposes, such as conditional formatting and pivot tables, to further enhance their survey reporting capabilities.

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