Excel Tutorial: How To Make Pie Diagram In Excel


Are you familiar with pie diagrams? If not, don't worry, we've got you covered. In this Excel tutorial, we will show you how to create a compelling pie diagram to visualize your data effectively. A pie diagram is a circular statistical graphic that is divided into slices to illustrate numerical proportions, making it easy to compare and understand the data at a glance. Pie diagrams are crucial in data visualization as they help to convey complex information in a simple and visually appealing manner.

Key Takeaways

  • Pie diagrams are circular statistical graphics used to illustrate numerical proportions.
  • They are crucial in data visualization as they help to convey complex information in a simple and visually appealing manner.
  • Effective organization of data is important for creating compelling pie diagrams.
  • Customization options, such as colors and styles, play a key role in creating an impactful pie diagram.
  • Interpreting and analyzing the information presented in a pie diagram can help in making informed decisions.

Understanding the Data

Before creating a pie diagram in Excel, it’s important to have a clear understanding of the data that will be used.

A. Explanation of the Data Required for Creating a Pie Diagram

First and foremost, you need to have the data that you want to represent in the pie diagram. This data should be quantitative and should add up to 100% as the pie diagram represents the whole. For example, if you want to create a pie diagram to show the distribution of sales by product category, you will need the percentage of sales for each category.

B. Tips on How to Organize the Data Effectively

When organizing the data for the pie diagram, it’s best to use a table format in Excel. The first column should contain the categories or labels, and the second column should contain the corresponding percentages. Make sure that the percentages add up to 100% to accurately represent the whole. In addition, it’s helpful to give the pie diagram a title that clearly conveys the data being represented.

Creating the pie diagram

Excel provides a user-friendly platform for creating various types of graphs and diagrams to represent data. The pie diagram is particularly useful when you want to show the proportion of different categories within a data set. Here’s a step-by-step guide on how to make a pie diagram in Excel.

A. Step-by-step guide on how to input the data into Excel

Before creating a pie diagram, you need to input the data into Excel. Follow these steps to input your data:

  • Open Excel: Launch the Excel application on your computer.
  • Create a new worksheet: Click on the “File” tab and select “New” to create a new worksheet.
  • Input your data: Input your data into the worksheet, ensuring that the categories and their corresponding values are in separate columns or rows. For example, if you’re creating a pie diagram to show sales distribution by product, you can have the product names in one column and their sales figures in another column.

B. Instructions on selecting the data and inserting the pie diagram

Once you have input your data, you can proceed to create the pie diagram. Follow these instructions:

  • Select the data: Click and drag to select the data that you want to include in the pie diagram. This should include both the category labels and their corresponding values.
  • Go to the “Insert” tab: Once the data is selected, navigate to the “Insert” tab at the top of the Excel window.
  • Click on “Pie”: Under the “Charts” section in the “Insert” tab, click on the “Pie” icon. A drop-down menu will appear with different pie diagram options.
  • Select a pie type: Choose the type of pie diagram you want to create. This can include basic pie charts, 3D pie charts, or exploded pie charts, among others.
  • Insert the pie diagram: Click on your preferred pie chart option, and Excel will automatically insert the diagram into your worksheet, based on the selected data.

Customizing the pie diagram

When creating a pie diagram in Excel, it's important to understand the various options available for customizing the chart to best fit your needs. From changing the layout to adjusting the colors and styles, there are several ways to make the pie diagram visually appealing and effective in conveying your data.

A. Explanation of the various customization options available
  • Layout:

    Excel allows users to customize the layout of the pie diagram by adjusting the size and position of the chart elements, such as the title, legend, and data labels. This can help improve the overall presentation of the chart and make it easier to interpret.
  • Data labels:

    Users can also customize the data labels to display percentage values, category names, or other relevant information. This can help provide clarity and context to the data represented in the pie diagram.
  • Chart styles:

    Excel offers a range of chart styles and designs to choose from, allowing users to customize the appearance of the pie diagram to suit their preferences or match their organization's branding.
  • Exploding slices:

    Another customization option is to explode or pull out specific slices of the pie diagram to emphasize particular data points. This can help draw attention to important information and make the chart more visually engaging.

B. Tips on choosing the right colors and styles for the pie diagram
  • Contrasting colors:

    It's important to choose colors that provide good contrast and are easily distinguishable from one another. This can help ensure that the data in the pie diagram is clear and easy to interpret.
  • Consistent with branding:

    When creating a pie diagram for a presentation or report, it's a good idea to use colors and styles that align with your organization's branding guidelines. This can help maintain a professional and cohesive look across all visual materials.
  • Consider color blindness:

    Keep in mind that some individuals may have color vision deficiencies, so it's important to choose colors that are accessible to all viewers. Avoid using color combinations that may be difficult for those with color blindness to differentiate.

Adding Data Labels and Legends

When creating a pie diagram in Excel, it's important to make sure that your data is easily understandable to your audience. One way to achieve this is by adding data labels and a clear, informative legend. Here's how to do it:

Step-by-step instructions on how to add and format data labels

To add data labels to your pie diagram in Excel, follow these steps:

  • Select the pie chart by clicking on it.
  • Go to the "Design" tab in the Excel ribbon.
  • Click on "Add Chart Element" and select "Data Labels."
  • To format the data labels, right-click on any of the labels and choose "Format Data Labels." Here, you can customize the appearance of the data labels, including font size, color, position, and more.

Tips on creating a clear and informative legend

A legend is a key component of any pie diagram, as it helps to clarify the meaning of the different segments. Follow these tips to create a clear and informative legend for your pie chart:

  • Ensure that the legend is easily visible and not too cluttered. You can move the legend around by clicking on it and dragging it to a different location within the chart.
  • Use descriptive labels in the legend to clearly identify each segment of the pie chart. This will make it easier for your audience to understand the data being presented.
  • Consider customizing the legend's appearance to match the overall design of your chart. You can do this by right-clicking on the legend and selecting "Format Legend."

Analyzing the pie diagram

When working with a pie diagram in Excel, it's essential to understand how to interpret the information presented in the diagram. This can help in making informed decisions based on the data.

A. Explanation of how to interpret the information presented in the pie diagram
  • The size of each slice of the pie represents the proportion of the whole. The larger the angle of the slice, the larger the proportion it represents.

  • The total of all the slices in the pie diagram adds up to 100%, representing the whole data set.

  • The category labels in the pie diagram provide information about the different parts of the whole, allowing for easy identification and comparison.

B. Tips on using the pie diagram to make informed decisions
  • Use the pie diagram to compare the percentage contribution of different categories to the whole. This helps in identifying the most significant and least significant components.

  • Identify any outliers or disproportionate segments in the pie diagram, which may require further investigation or action.

  • Utilize the color-coded segments in the pie diagram to highlight specific categories or trends, making it easier to communicate findings to others.


In conclusion, we have covered the key points of creating a pie diagram in Excel. We have learned how to select the data, insert a pie chart, and customize the appearance of the diagram. With practice, you can master the art of creating pie diagrams and use them effectively in your data analysis and presentations. I encourage you to practice creating pie diagrams in Excel to better understand the process and become proficient in using this useful tool.

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