Excel Tutorial: How To Make Pie Chart In Excel With Data


Visualizing data in Excel is a powerful way to communicate insights and trends to your audience. One of the most effective ways to do this is by creating pie charts, which provide a clear and concise representation of how different data points contribute to a whole. In this tutorial, we will walk you through the step-by-step process of creating a pie chart in Excel using your data.

Key Takeaways

  • Visualizing data in Excel is an effective way to communicate insights and trends.
  • Pie charts provide a clear and concise representation of how different data points contribute to a whole.
  • It's important to ensure data is organized properly and free of errors before creating a pie chart in Excel.
  • Customizing the pie chart, including titles, labels, and colors, can enhance its effectiveness as a visual aid.
  • Interpreting and analyzing the data portrayed in the pie chart can lead to informed decision-making.

Understanding Pie Charts

When working with data in Excel, creating visual representations can help to better understand and communicate the information. One popular type of visual representation is the pie chart.

A. Explain what a pie chart is

A pie chart is a circular graph that is divided into slices to illustrate numerical proportions. Each slice of the pie represents a different category of the data being presented. The size of each slice is proportional to the quantity it represents in the data set.

B. Discuss when it's appropriate to use a pie chart

Pie charts are most effective when showing the proportional relationship of parts to a whole. They are best used when there are limited categories and the data adds up to 100%, allowing for easy comparison of the sizes of the slices. However, it's important to consider whether a pie chart is the most effective way to present the data, as it can be difficult to accurately compare slice sizes and make precise comparisons.

Preparing Data for Pie Chart

Before creating a pie chart in Excel, it is important to ensure that the data is well-organized and free from any errors or inconsistencies. Here are the key steps to prepare the data for the pie chart:

A. Ensure data is organized properly
  • Make sure the data is arranged in a clear and logical format.
  • Use separate columns or rows for different categories or data sets.
  • Label the data appropriately to avoid confusion.

B. Double-check for any errors or inconsistencies in the data
  • Review the data for any typos, missing values, or duplicate entries.
  • Ensure that all data points are accurate and up to date.
  • Verify that the data is relevant to the specific chart you want to create.

By following these steps, you can ensure that your data is well-prepared for creating a pie chart in Excel. This will help you to accurately represent the data and derive meaningful insights from the chart.

Creating a Pie Chart in Excel

Excel is a powerful tool for creating visual representations of data, such as pie charts. Follow these simple steps to create a pie chart in Excel with your data.

A. Open Excel and input data

Before creating a pie chart, you need to have your data ready in an Excel spreadsheet. Input your data into the cells in the appropriate columns and rows.

B. Select the data for the pie chart

Once your data is inputted, select the cells containing the data that you want to include in the pie chart. This will typically involve selecting the categories and their corresponding values.

C. Insert a pie chart

With your data selected, navigate to the "Insert" tab on the Excel ribbon. From there, locate the "Pie Chart" option and choose the specific style of pie chart that you want to create. The pie chart will then be generated based on the selected data.

Customizing the Pie Chart

Once you have created a pie chart in Excel with your data, you may want to customize the chart to make it more visually appealing and easier to understand. Here are some ways you can customize your pie chart:

A. Changing the chart title and labels
  • Chart Title: To change the title of the pie chart, you can simply click on the title and start typing to replace the existing text with your desired title.
  • Data Labels: You can also customize the data labels on the pie chart by right-clicking on the data labels and selecting "Format Data Labels." From there, you can choose various options such as showing category name, value, percentage, or adding a leader line for better readability.
  • Legend: If your pie chart includes a legend, you can customize it by clicking on the legend and making adjustments to the font, size, and position.

B. Adjusting the colors and styles of the chart
  • Chart Styles: Excel offers various built-in chart styles that you can choose from to change the colors and overall appearance of the pie chart. Simply click on the chart and then navigate to the "Chart Tools" tab to find the "Chart Styles" options.
  • Color Scheme: You can also customize the colors of the pie chart by clicking on the individual slices and changing the fill color to your preference. This can help to make specific data points stand out or to match your chart to a specific color scheme.
  • Effects: Additionally, you can add effects such as shadows or 3-D formatting to the pie chart to make it more visually appealing. These options can be found in the "Format Chart Area" menu.

Analyzing and Interpreting the Pie Chart

When it comes to analyzing and interpreting the data portrayed in a pie chart, there are a few key considerations to keep in mind.

A. Interpreting the data portrayed in the chart

When looking at a pie chart, it's important to first understand what the different segments of the chart represent. Each segment of the pie chart represents a different category or data point, and the size of each segment corresponds to the proportion of that category within the overall data set. It's important to carefully analyze the size of each segment and consider what it means in relation to the whole.

Additionally, it's important to consider the labels and any accompanying data that may be displayed alongside the pie chart. This information can provide further context and help in interpreting the data accurately.

B. Using the chart to make informed decisions

Once the data in the pie chart has been interpreted, it can be used to make informed decisions. For example, if the pie chart represents sales data for a company, it can be used to identify which product categories are performing well and which may need more attention. This can inform decisions about resource allocation, marketing strategies, and more.

By carefully analyzing and interpreting the data portrayed in the pie chart, it becomes a valuable tool for making informed decisions that can have a real impact on business outcomes.


In conclusion, pie charts play a crucial role in data visualization as they provide a clear and easy-to-understand representation of proportions and percentages. They allow viewers to quickly grasp the distribution of data, making them an essential tool for businesses and organizations in making informed decisions. I encourage all readers to practice creating pie charts in Excel using their own data to enhance their understanding of this valuable visualization tool.

Excel Dashboard

ONLY $99

    Immediate Download

    MAC & PC Compatible

    Free Email Support

Related aticles