Excel Tutorial: How To Make A Pdf Into Excel


Converting PDFs into Excel is a crucial skill for anyone who frequently deals with data and reports. PDFs, while great for maintaining formatting, can be difficult to work with when it comes to extracting and analyzing data. In this tutorial, we will cover the steps to successfully convert a PDF into an Excel spreadsheet, making your data easily editable and manipulable.

Key Takeaways

  • Converting PDFs into Excel is important for easy data extraction and analysis
  • Research and choose a reliable PDF to Excel conversion tool with good user reviews
  • Review the converted Excel file for accuracy and make necessary adjustments
  • Save and organize the Excel file in a designated folder for easy access
  • Utilize Excel's features for further editing, manipulation, and data analysis

Choosing the right conversion tool

When it comes to converting a PDF into an Excel file, it is crucial to choose the right conversion tool. Here are some key points to consider:

A. Research and select a reliable PDF to Excel conversion tool

Before making a decision, it is important to conduct thorough research on the available PDF to Excel conversion tools. Look for tools that have a good reputation for accuracy and reliability in converting PDFs into Excel format.

B. Consider user reviews and ratings for the chosen tool

One way to gauge the effectiveness of a PDF to Excel conversion tool is by reading user reviews and ratings. Take into consideration the experiences of other users to determine if the tool delivers on its promises.

C. Ensure that the tool is user-friendly and efficient

It is important to choose a tool that is user-friendly and efficient to use. Look for features such as a simple interface, quick conversion times, and the ability to handle large files. A tool that is intuitive and easy to navigate will make the conversion process smoother and more efficient.

Converting the PDF to Excel

Converting a PDF file into an Excel spreadsheet can be a useful skill to have, especially when you need to work with the data in a more flexible and manipulable format. Here’s a step-by-step guide on how to achieve this:

A. Open the chosen conversion tool

Before getting started, it’s important to have a reliable PDF to Excel conversion tool. There are many options available online, so choose one that suits your needs and download/install it on your computer.

B. Select the PDF file that needs to be converted

Once the conversion tool is open, locate and select the PDF file that you wish to convert into an Excel spreadsheet. Most conversion tools have a straightforward interface that allows you to do this easily.

C. Choose the Excel format for the output file

After selecting the PDF file, you will need to specify the desired output format, which in this case is Excel. Make sure to choose the correct format to ensure that the converted file is compatible with Excel.

D. Initiate the conversion process

With the PDF file selected and the output format chosen, you can now initiate the conversion process. This may involve clicking a "Convert" or "Start" button, depending on the conversion tool you are using. The tool will then begin the process of converting the PDF file into an Excel spreadsheet.

Reviewing the converted Excel file

After converting a PDF into an Excel file, it is important to review the converted document to ensure accuracy and correct any potential formatting issues or errors.

A. Open the converted Excel file to ensure accuracy

Once the PDF has been converted to an Excel file, open the document to review the contents.

B. Check for any formatting issues or errors

Scan the entire Excel file for any formatting issues such as misplaced data, merged cells, or incorrect calculations. Look for any errors in the data that may have occurred during the conversion process.

C. Make any necessary corrections or adjustments

If any formatting issues or errors are found, make the necessary corrections or adjustments to ensure the accuracy and integrity of the data. This may involve unmerging cells, adjusting column widths, or reformatting data to match the original PDF document.

Saving and organizing the Excel file

After successfully converting a PDF into an Excel file, it is important to save and organize the file in a way that is easily accessible and identifiable. Here are some tips for saving and organizing your Excel file:

A. Save the Excel file in the desired location on your computer

Once the file conversion is complete, be sure to save the Excel file in a location on your computer that is easy to remember and access. This could be a specific folder on your desktop or a designated folder within your documents.

B. Use a clear and descriptive file name for easy identification

When saving the Excel file, it is important to use a clear and descriptive file name that easily identifies the content of the file. This will make it easier to locate the file in the future and will help ensure that you do not accidentally overwrite or delete the file.

C. Create a designated folder for storing all converted files

To keep all of your converted Excel files organized, consider creating a designated folder specifically for storing these files. This will help keep your files organized and easily accessible, especially if you frequently convert PDFs into Excel files.

Utilizing Excel features for further editing

When converting a PDF into Excel, it's important to take advantage of Excel's functions and features for data manipulation, customize the spreadsheet layout and design for better presentation, and use formulas and calculations as needed for data analysis.

A. Take advantage of Excel's functions and features for data manipulation
  • Text to columns:

    Use this feature to separate data into multiple columns based on a delimiter, such as a comma or space.
  • Find and replace:

    Easily find and replace specific data within your spreadsheet to make quick edits or updates.
  • Filter and sort:

    Utilize Excel's filter and sort functions to organize and analyze your data more effectively.

B. Customize the spreadsheet layout and design for better presentation
  • Formatting options:

    Take advantage of Excel's formatting options to make your spreadsheet visually appealing and easier to read.
  • Charts and graphs:

    Use Excel's chart and graph features to visually represent your data for better understanding and presentation.
  • Conditional formatting:

    Apply conditional formatting to highlight specific data points or trends within your spreadsheet.

C. Use formulas and calculations as needed for data analysis
  • Basic formulas:

    Leverage basic excel formulas such as SUM, AVERAGE, and COUNT to perform simple calculations on your data.
  • Advanced functions:

    Explore Excel's advanced functions such as VLOOKUP, IF statements, and PivotTables for more complex data analysis.
  • Scenario analysis:

    Use Excel to perform scenario analysis and what-if calculations to better understand the impact of different variables on your data.


Converting PDFs into Excel is crucial for extracting and analyzing data efficiently. In this tutorial, we covered the key steps to accomplish this task, including using an online converter or Adobe Acrobat, and adjusting the data to fit the Excel format. I encourage you to practice and explore additional Excel functionalities, such as data analysis and visualization tools, to further enhance your skills and productivity.

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