Excel Tutorial: How To Make Nice Excel Tables


Are you looking to create nice Excel tables that are both visually appealing and easy to navigate? In this tutorial, we will explore the steps to make your tables stand out. One of the key elements to achieving an organized and professional-looking table is the removal of blank rows. This simple yet critical step will help keep your data clean and your table looking polished.

Key Takeaways

  • Creating visually appealing Excel tables is important for a professional and organized look.
  • Removing blank rows is a critical step in keeping data clean and maintaining a polished table.
  • Utilizing pre-designed table styles and conditional formatting can enhance the visual appeal of the table.
  • Incorporating visual elements such as charts and graphs can complement the table data and make it more engaging.
  • Practicing the tips and techniques shared in this blog post can help in creating impressive Excel tables.

Basic Excel Table Formatting

When it comes to creating a nice Excel table, the key lies in understanding the basics of table formatting. In this chapter, we will discuss how to create a table in Excel and how to format cells for a cohesive look.

A. Discuss the basics of creating a table in Excel

  • Open Excel and select the range of cells that you want to include in your table.
  • Click on the "Insert" tab at the top of the Excel window and then click on "Table" in the Tables group.
  • Make sure the "My table has headers" box is checked if your data has headers. Then click "OK" to create the table.

B. Explain how to format cells for a cohesive look

  • Choose a consistent font style and size for your table. This will help create a cohesive look across all cells.
  • Use borders and shading to separate and highlight different parts of the table. You can do this by selecting the cells you want to format, and then clicking on the "Borders" or "Shading" options in the "Home" tab.
  • Consider using color to emphasize important data or categories within the table. However, be mindful of using too many colors, as this can make the table look cluttered.

Removing Blank Rows

When working with Excel tables, it's essential to keep the data clean and organized. One common issue that arises is dealing with blank rows within the table. In this section, we will cover how to identify and remove these blank rows to ensure your Excel table is well-structured.

Show how to identify and select blank rows in an Excel table

  • Step 1: Open the Excel file containing the table you want to clean.
  • Step 2: Navigate to the table where you suspect there are blank rows.
  • Step 3: Click on the first cell in the leftmost column of the table.
  • Step 4: Hold down the Shift key and then press the down arrow to select the entire column of data.
  • Step 5: Release the Shift key and then press Ctrl + G to open the "Go To" dialog box.
  • Step 6: Click on the "Special..." button to open the "Go To Special" dialog box.
  • Step 7: Select the option for "Blanks" and click "OK" to close the dialog box.

Demonstrate the steps to delete the selected blank rows

  • Step 1: With the blank cells selected, right-click any of the selected cells and choose "Delete" from the context menu.
  • Step 2: In the "Delete" dialog box, select the option for "Entire Row" and click "OK".
  • Step 3: The blank rows will be removed from the table, and the remaining data will automatically adjust to fill in the gaps.

Utilizing Excel Table Styles

Creating visually appealing tables in Excel is essential for presenting data effectively. One way to achieve this is by utilizing pre-designed table styles, which can help streamline the process and improve the overall look of your tables.

A. Highlight the benefits of using pre-designed table styles in Excel

Utilizing pre-designed table styles in Excel offers several benefits:

  • Consistency: Table styles ensure that your tables have a consistent and professional look throughout your workbook.
  • Time-saving: Applying pre-designed styles can save you time and effort compared to manually adjusting the formatting of each table.
  • Customization: While pre-designed styles provide a quick and polished appearance, they can also be customized to suit your specific needs and preferences.

B. Show how to apply and customize table styles for a polished look

Applying and customizing table styles in Excel is a straightforward process that can greatly enhance the appearance of your tables. Here's how to do it:

Applying a pre-designed table style

  • Select the table or range of cells that you want to format.
  • Go to the "Table Tools" tab on the Excel ribbon.
  • Click on the "Table Styles" group to see a variety of pre-designed styles to choose from.
  • Hover your mouse over each style to see a live preview of how it will look on your table, then click to apply the desired style.

Customizing a table style

  • After applying a pre-designed style, you can further customize it to better suit your needs.
  • Click on the "Design" tab under "Table Tools" to access additional formatting options.
  • Here, you can modify the table style options such as header row, total row, banded rows, and more to refine the appearance of your table.
  • You can also create your own custom table style by clicking on the "New Table Style" option and adjusting the formatting settings as per your requirements.

By utilizing pre-designed table styles and customizing them as needed, you can easily create polished and professional-looking tables in Excel, enhancing the visual appeal of your data presentations.

Incorporating Conditional Formatting

Conditional formatting is a powerful feature in Excel that allows you to apply formatting to cells based on certain criteria. This can help to visually enhance your tables and make important data stand out.

Explain the concept of conditional formatting in Excel

Conditional formatting allows you to apply formatting such as colors, icons, and data bars to cells based on their values. This can help to highlight trends, outliers, or specific data points within your table. For example, you can use conditional formatting to automatically highlight the top 10% of sales figures, or to flag any cells that contain certain keywords.

Demonstrate how to use conditional formatting to visually enhance the table

To use conditional formatting in Excel, select the range of cells that you want to format. Then, go to the 'Home' tab and click on the 'Conditional Formatting' button. From here, you can choose from a range of pre-set formatting options, or create your own custom rules based on specific criteria.

  • Color Scales: Apply a gradient of colors based on the cell values, making it easy to spot high and low values.
  • Icon Sets: Use icons such as arrows or traffic lights to visually represent the data, for example, using green arrows for positive values and red arrows for negative ones.
  • Data Bars: Add horizontal bars within the cells to represent the cell values, allowing for quick visual comparison between data points.
  • Custom Rules: Create your own formatting rules based on specific conditions, such as highlighting cells that contain specific text or values above a certain threshold.

By incorporating conditional formatting into your Excel tables, you can make your data more visually engaging and easier to analyze at a glance.

Adding Visual Elements

Visual elements are an important aspect of Excel tables as they help to convey information in a more engaging and easy-to-understand manner. Including visual elements such as charts and graphs can greatly enhance the presentation of data and make it more visually appealing for the audience.

A. Discuss the importance of visual elements in Excel tables

Visual elements play a crucial role in conveying complex data in a simple and easy-to-understand manner. They help in highlighting trends, patterns, and relationships within the data, making it easier for the audience to interpret the information presented in the table.

B. Provide tips on adding charts and graphs to complement the table data

When adding charts and graphs to complement the table data, it is important to choose the right type of visualization that best represents the data. For numeric data, bar graphs, line charts, and pie charts are commonly used, while for comparison and distribution of data, histograms and scatter plots can be utilized.

  • Choose the appropriate chart type based on the nature of the data.
  • Ensure that the chart or graph complements and enhances the information presented in the table.
  • Use colors and formatting to make the visual elements visually appealing and easy to understand.
  • Provide a clear title and labels for the charts and graphs to help the audience understand the information being presented.


Creating nice Excel tables is crucial for presenting data in a clear and organized manner. Whether you are using Excel for work, school, or personal use, having visually appealing and easy-to-read tables can make a significant impact on how your information is understood and perceived.

As with any skill, practice makes perfect. I encourage you to take the tips and techniques shared in this blog post and apply them to your own Excel tables. With a bit of effort and attention to detail, you can elevate your data presentation to the next level.

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