Excel Tutorial: How To Make A Nice Excel Table


Are you looking to elevate your Excel game with a beautifully crafted table? Look no further! In this tutorial, we will walk you through the steps to create a nice excel table that will not only impress your colleagues but also organize your data effectively. Let's dive into the world of Excel and learn how to make your data shine!

Key Takeaways

  • Creating a nicely crafted Excel table can impress colleagues and effectively organize data.
  • Basic Excel table setup involves entering data, formatting, and creating a new workbook.
  • Removing blank rows and applying conditional formatting can enhance the visual appeal of the table.
  • Adding total rows and columns can provide quick and accurate insights into numerical data.
  • Creating a clear and visually distinct table header is essential for easy data interpretation.

Basic Excel Table Setup

Creating a well-organized and visually appealing table in Excel is essential for effectively presenting and analyzing data. Follow these simple steps to create a nice Excel table:

A. Open Microsoft Excel and create a new workbook

Begin by opening Microsoft Excel and creating a new workbook. This will provide you with a blank canvas to start building your table.

B. Enter the data you want to include in the table

Once you have your new workbook open, start entering the data that you want to include in your table. This may include text, numbers, dates, or any other relevant information.

C. Format the data as needed (e.g., font size, color, alignment)

After entering your data, it's important to format it in a way that makes it easy to read and understand. This may include adjusting the font size, color, and alignment of the data to improve its visual appeal and readability.

Remember, a well-formatted table can greatly enhance the presentation and analysis of your data, so take the time to ensure it looks neat and professional.

Removing Blank Rows

When working with a large dataset in Excel, it is common to come across blank rows that can disrupt the visual appeal and functionality of your table. Removing these blank rows is essential for maintaining a clean and organized spreadsheet. Here’s how you can do it:

A. Identify any blank rows in the table

  • Step 1: Open your Excel spreadsheet and navigate to the table that contains the blank rows.
  • Step 2: Scan through each row of the table and visually identify any rows that are completely empty.

B. Use the filter function to select and delete the blank rows

  • Step 1: Click on any cell within your table to ensure it is selected.
  • Step 2: Go to the "Data" tab in the Excel ribbon and click on the "Filter" option. This will add filter arrows to the header row of your table.
  • Step 3: Click on the filter arrow in the column where you suspect there may be blank rows. Uncheck the box next to "Blanks" and click "OK". This will filter out any blank rows in that specific column.
  • Step 4: Once the blank rows are filtered out, select the entire row by clicking on the row number on the left-hand side of the sheet. Right-click and choose "Delete" to remove the selected blank rows.

C. Ensure that the table is free of any unnecessary blank rows

  • Step 1: After deleting the blank rows, remove the filter by clicking on the same column’s filter arrow and selecting "Clear Filter".
  • Step 2: Double-check the entire table to ensure that no additional blank rows remain.

Applying Conditional Formatting

Creating a visually appealing excel table involves more than just organizing data neatly. Applying conditional formatting can help you emphasize important points and trends in your table. Here's how to do it:

A. Select the data range for the table

Before applying conditional formatting, you need to select the data range for the table. This can be done by clicking and dragging the mouse over the cells that you want to include in the table.

B. Choose a conditional formatting rule (e.g., color scales, data bars)

Once the data range is selected, go to the "Home" tab on the Excel ribbon and click on the "Conditional Formatting" option. From the drop-down menu, choose the type of formatting rule you want to apply. This can include color scales, data bars, icon sets, or custom formulas.

C. Apply the formatting to visually enhance the table

After selecting the formatting rule, you can customize the formatting options to suit your needs. This can include choosing specific colors, adjusting the scale of the formatting, or setting thresholds for the data bars. Once you're satisfied with the settings, click "OK" to apply the conditional formatting to the selected data range.

Adding Total Rows and Columns

When working with numerical data in Excel tables, it can be helpful to add total rows or columns to quickly see the sum of the data. Here's how you can do that:

A. Use the SUM function to add total rows or columns for numerical data

  • First, select the cell where you want to display the total.
  • Then, type =SUM( to start the SUM function.
  • Select the range of cells you want to add together.
  • Type ) and press Enter.

B. Format the total row or column to stand out from the rest of the table

  • To make the total row or column stand out, you can apply formatting such as bolding the text, changing the font color, or adding a border around the total cells.
  • This will help the total values to be easily distinguishable from the rest of the data in the table.

C. Double-check the totals for accuracy

  • After adding total rows or columns, it's important to double-check the totals to ensure accuracy.
  • Verify that the SUM functions are correctly calculating the total of the selected range of cells.
  • Make any necessary adjustments to the formula or data if there are any discrepancies.

Creating a Table Header

When creating an Excel table, it's important to have a clear and visually distinct header to make it easier for users to understand the data. Here's how to create a professional-looking table header:

A. Identify the top row of the data as the header

Before applying any formatting, it's essential to designate the top row of your data as the header. This will help Excel recognize it as the header and allow for easier sorting and filtering.

B. Apply cell formatting to make the header visually distinct from the rest of the table

To make the header stand out, you can apply cell formatting such as bold text, background color, or borders. This will help users quickly identify the header and distinguish it from the rest of the data.

C. Include relevant titles for each column in the header

Each column in your table should have a clear and concise title in the header row. This will provide context and make it easier for users to understand the data within each column.


In conclusion, creating a nice Excel table involves formatting, organizing data, and utilizing Excel's features such as conditional formatting and sorting. It's crucial to emphasize the importance of clear and organized data presentation in Excel, as it can streamline decision-making and analysis. Further exploration of Excel's features for efficient data management is highly encouraged to take full advantage of the tool's capabilities.

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