Excel Tutorial: How To Make Multiple Tables In Excel


Excel is a powerful tool for organizing and analyzing data, and creating multiple tables can help you manage and present information more effectively. Whether you're working with sales figures, inventory lists, or financial data, separating your data into distinct tables can improve clarity and make it easier to work with. In this tutorial, we'll cover the steps for creating multiple tables in Excel, so you can better organize your data and make the most of this versatile software.

Key Takeaways

  • Organizing data into multiple tables in Excel can improve clarity and make it easier to work with.
  • Excel tables offer benefits such as automatic formatting, sorting, and filtering of data.
  • Planning the layout and structure of each table is essential for easy reference and analysis.
  • Linking tables using functions like VLOOKUP can help in analyzing and presenting related data.
  • Removing blank rows and ensuring accurate data linkage is crucial for effective data management.

Understanding Excel Tables

Excel is a powerful tool for data organization and management. One of its key features is the ability to create tables, which allow for efficient handling and manipulation of large sets of data. In this section, we will explore the concept of Excel tables and their benefits.

A. Define what an Excel table is

An Excel table is a range of cells in a worksheet that is structured to allow for easy sorting, filtering, and analysis of data. It is identified by a header row, which contains the names of the columns, and a series of rows containing the data. This format helps to organize and manage data effectively.

B. Explain the benefits of using tables for data organization

Using tables in Excel offers several advantages. Firstly, it simplifies data management by providing a structured format for organizing information. Secondly, it allows for easy sorting and filtering of data, making it easier to analyze and visualize the information. Lastly, it facilitates the use of formulas and functions by automatically expanding to accommodate new data.

C. Discuss the different features and functionalities of Excel tables

1. Structured Formatting

Excel tables automatically apply structured formatting to the data, making it easier to read and understand. This includes banded rows, header row formatting, and total rows.

2. Sorting and Filtering

Tables enable quick sorting and filtering of data, allowing users to rearrange and narrow down the information based on specific criteria.

3. Calculated Columns

Excel tables support the creation of calculated columns, which can automatically perform calculations on the data based on predefined formulas.

4. Total Rows

Tables have the ability to automatically generate total rows which can display summary information for each column, such as totals, averages, counts, etc.

Understanding the concept and functionality of Excel tables is essential for effective data management and analysis. By utilizing tables, users can streamline the organization and manipulation of large sets of data, ultimately improving efficiency and productivity.

Planning Your Tables

Before creating multiple tables in Excel, it’s essential to carefully plan and organize your data sets. This will help ensure that the tables are structured in a way that allows for easy reference and analysis.

A. Identify the specific data sets that need to be organized into separate tables
  • Consider the different categories or types of data that you are working with, such as sales figures, customer information, or inventory levels.
  • Determine which data sets can be logically separated into distinct tables based on their distinct nature or functionality.

B. Determine the criteria for dividing the data into multiple tables
  • Evaluate the relationships between different data sets and consider whether certain information should be grouped together in the same table.
  • Define the criteria for dividing the data, such as separating data by region, time period, product type, or any other relevant factors.

C. Plan the layout and structure of each table for easy reference and analysis
  • Sketch out a rough layout for each table, including the headers, columns, and rows that will be needed to effectively organize the data.
  • Consider the specific types of analysis or reference you will be using the tables for, and plan the structure accordingly to facilitate these tasks.

Creating the First Table

When working in Excel, creating multiple tables can help organize and analyze data more efficiently. Here's how you can make the first table:

A. Select the data range for the first table

The first step in creating a table in Excel is to select the data range that you want to include in the table. This can be done by clicking and dragging to highlight the cells that contain the data you want to use.

B. Insert a table using the 'Insert' tab and formatting options

Once the data range is selected, navigate to the 'Insert' tab in the Excel ribbon. Here, you'll find the 'Table' option. Clicking on this will prompt a dialogue box where you can confirm the range of data you want to include in the table.

Additionally, you can choose to format the table with various styles and designs to make it visually appealing and easier to read.

C. Name the table and set any desired formatting

After inserting the table, it's helpful to give it a descriptive name that reflects the data it contains. This can be done in the 'Table Tools' tab that appears when the table is selected. From here, you can also customize the formatting of the table, such as adding a header row, banded rows, or a total row.

Creating Additional Tables

When working with multiple data sets in Excel, it is often necessary to create multiple tables to organize and analyze the information effectively. To create additional tables, follow these steps:

A. Repeat the process of selecting data ranges for each additional table
  • After creating the first table, identify the next set of data that you want to include in a separate table.
  • Select the range of cells containing the new data set by clicking and dragging to highlight the cells.
  • Continue to repeat this process for each additional table you want to create.

B. Insert separate tables for each data set
  • Once you have selected the data range for each additional table, go to the "Insert" tab at the top of the Excel window.
  • Click on the "Table" option in the Tables group, and a dialog box will appear asking you to confirm the range of cells for the new table.
  • Ensure that you have the "My table has headers" option checked if your data includes column headers.
  • Click "OK" to create the new table.

C. Ensure that each table is properly formatted and named for clarity
  • Once the new table is created, take the time to format the table to make it easier to read and understand.
  • Apply cell formatting, such as bolding headers or adding color to distinguish between different data sets.
  • Additionally, consider giving each table a clear and descriptive name to make it easier to identify and reference in your workbook.

Linking Tables and Removing Blank Rows

When working with multiple tables in Excel, it is important to link related data across different tables and ensure the data is clean and free of any unnecessary blank rows. Here are the steps to link tables and remove blank rows in Excel:

A. Use the 'VLOOKUP' function to link related data across different tables

The 'VLOOKUP' function in Excel allows you to search for a value in the first column of a table and return a value in the same row from another column. This is useful for linking related data across different tables. To use the 'VLOOKUP' function:

  • Identify the common key between the two tables (e.g., customer ID, product ID).
  • Insert a new column in one of the tables to perform the 'VLOOKUP' function.
  • Use the 'VLOOKUP' function to search for the common key in the other table and return the related data.

B. Remove any blank rows within the tables to clean up the data

Blank rows in a table can disrupt the analysis and presentation of data. To remove blank rows in Excel:

  • Select the entire table or range where you want to remove the blank rows.
  • Go to the 'Home' tab, click on 'Find & Select', and then choose 'Go To Special'.
  • Select 'Blanks' and click 'OK' to select all the blank cells in the selected range.
  • Right-click on any of the selected blank cells and choose 'Delete' from the context menu.
  • Choose 'Entire row' and click 'OK' to delete the blank rows from the table.

C. Test the links and verify the accuracy of the linked data

After linking the tables using the 'VLOOKUP' function and removing any blank rows, it is important to test the links and verify the accuracy of the linked data. To do this:

  • Review the linked data to ensure that the correct information has been retrieved from the related table.
  • Make any necessary adjustments to the 'VLOOKUP' function or the data to ensure accuracy.
  • Verify that there are no remaining blank rows in the tables.


In conclusion, creating multiple tables in Excel is crucial for efficient data management. By organizing data in separate tables, it becomes easier to analyze and visualize information, leading to better decision-making. I encourage all readers to practice creating and linking tables in Excel as it will significantly improve their data management skills and enhance their productivity.

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