Excel Tutorial: How To Make Gridlines In Excel

Introduction


When working with Excel, gridlines play a crucial role in visually organizing and presenting data in a clear and structured manner. They provide a guide for reading and interpreting data, making it easier to follow rows and columns. In this tutorial, we will walk you through the steps of making gridlines in Excel to enhance the readability and professionalism of your spreadsheets.


Key Takeaways


  • Gridlines in Excel are important for visually organizing and presenting data in a clear and structured manner.
  • Accessing the Page Layout menu is essential for customizing gridlines in Excel.
  • Displaying and customizing gridlines can enhance the readability and professionalism of your spreadsheets.
  • Removing blank rows can help improve the overall appearance and clarity of your Excel sheet.
  • Saving gridline settings allows you to maintain consistency in your Excel documents.


Accessing the Page Layout Menu


To make gridlines in Excel, you will need to access the Page Layout menu. This menu contains various options for formatting the appearance of your spreadsheet, including gridlines.

  • Open Excel and go to the Page Layout tab: Once you have your Excel spreadsheet open, look for the Page Layout tab at the top of the screen. Click on this tab to access the menu.
  • Locate the Sheet Options group: Within the Page Layout tab, you will find the Sheet Options group. This is where you can adjust various settings related to the appearance of your spreadsheet, including gridlines.


Displaying Gridlines


Gridlines in Excel can be a helpful visual aid to make it easier to read and navigate through your data. Here's how to display gridlines in Excel:

  • Tick the "Print" and "View" options under Gridlines

    Click on the "Page Layout" tab in the Excel ribbon. Under the "Sheet Options" group, check the "Print" and "View" options for Gridlines.

  • Note the difference between the two options

    The "Print" option will display gridlines when printing the worksheet, while the "View" option will show gridlines on the screen. It's important to note the distinction between the two, as you may want gridlines to appear when printing, but not necessarily when viewing the worksheet on screen.



Customizing Gridlines


When working with Excel, gridlines can be a helpful visual guide for organizing and presenting data. While the default gridlines are sufficient for most users, you may want to customize them to better suit your specific needs. In this tutorial, we will cover how to access the "Advanced" section under Gridlines options and change the color and style of the gridlines.

Access the "Advanced" section under Gridlines options


To access the "Advanced" section for gridlines, follow these steps:

  • Step 1: Open the Excel spreadsheet where you want to customize the gridlines.
  • Step 2: Click on the "View" tab in the Excel ribbon at the top of the window.
  • Step 3: In the "Show" group, check the "Gridlines" option if it is not already checked. This will make the gridlines visible on your spreadsheet.
  • Step 4: Next, click on the "Page Layout" tab in the Excel ribbon.
  • Step 5: In the "Sheet Options" group, click on the small arrow in the bottom-right corner to open the "Page Setup" dialog box.
  • Step 6: Within the "Page Setup" dialog box, select the "Sheet" tab.
  • Step 7: Under the "Print" section, you will find the "Gridlines" options. Click on the drop-down menu next to "Print" and select "Print options".
  • Step 8: In the "Print options" dialog box, you will find the "Advanced" section where you can customize the gridlines further.

Change the color and style of the gridlines


Once you have accessed the "Advanced" section for gridlines, you can change the color and style of the gridlines to better fit your preferences. Here's how:

  • Color: In the "Advanced" section, you will see options to change the color of the gridlines. Click on the drop-down menu next to "Color" and select the color you desire for your gridlines.
  • Style: You can also change the style of the gridlines. In the "Advanced" section, click on the drop-down menu next to "Style" and select the line style that best suits your needs, such as solid, dashed, or dotted lines.

By following these steps, you can easily customize the gridlines in Excel to improve the visual presentation of your data and make it easier to work with your spreadsheets.


Removing Blank Rows


When working with large datasets in Excel, it is common to encounter blank rows that need to be removed. Here's how to do it:

Select the rows with blank cells


First, identify the rows that contain blank cells. You can do this by scrolling through the spreadsheet and visually inspecting the data, or you can use Excel's built-in features to highlight the blank cells. Once you have identified the rows with blank cells, select them by clicking and dragging over the row numbers on the left side of the spreadsheet.

Right-click and choose "Delete" from the menu


Once the rows with blank cells are selected, right-click on any of the selected row numbers. This will bring up a context menu with various options. From the menu, choose the "Delete" option. A dialog box will appear asking you to confirm the deletion. Make sure to select the "Entire row" option to delete the entire row containing the blank cells. Then, click "OK" to remove the selected rows.


Saving Gridline Settings


After customizing your gridline settings in Excel, you may want to save these settings for future use. Here's how you can do it:

Go to the File tab and select "Save As"


  • Click on the "File" tab located at the top-left corner of the Excel window.
  • From the dropdown menu, select the "Save As" option.

Choose "Excel Workbook" as the file format


  • After selecting "Save As", a dialog box will appear.
  • Choose "Excel Workbook" as the file format from the dropdown menu.
  • Enter a file name and select the location where you want to save the file.
  • Click "Save" to save your Excel file with the custom gridline settings.


Conclusion


In conclusion, gridlines in Excel play a crucial role in organizing and structuring data, making it easier to read and understand. By customizing and utilizing gridlines effectively, users can enhance the visual appeal of their Excel sheets and improve the overall user experience. I encourage all readers to practice creating and customizing gridlines in their Excel sheets to become proficient in this essential skill.

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