Excel Tutorial: How To Make Graphic In Excel

Introduction


Creating graphics in Excel is an essential skill for anyone who wants to effectively present data or information. Whether you're working on a business report, presentation, or project, knowing how to make charts, graphs, and diagrams in Excel can take your work to the next level. In this tutorial, we will provide an overview of the process, so you can start creating professional-looking graphics in Excel with ease.


Key Takeaways


  • Creating graphics in Excel is essential for effective data presentation
  • Organizing data and choosing the right graphic type are crucial steps
  • Customizing the appearance, labels, and formatting enhances the chart
  • Exploring further options in Excel can lead to more advanced graphic creation
  • Practice is key to mastering the skill of creating professional-looking graphics in Excel


Setting Up Your Data


Before creating a graphic in Excel, it's important to have your data organized and ready to use. Here are some key steps to setting up your data for a successful graphic:

A. Organizing your data in a spreadsheet
  • Start by opening a new or existing Excel spreadsheet.
  • Enter your data into the cells, making sure to label the columns and rows clearly for easy reference.
  • Consider using separate sheets within the workbook for different sets of data to keep things organized.

B. Choosing the right type of data for your graphic
  • Ensure that the data you are using is relevant to the type of graphic you want to create. For example, if you want to create a pie chart, you will need to have data that can be represented in percentages.
  • Take some time to review and clean up your data, removing any unnecessary or irrelevant information that may clutter your graphic.


Choosing the Right Graphic Type


When creating a graphic in Excel, it's essential to choose the right type of chart to effectively represent your data. Understanding the different types of charts available and how to select the most suitable one for your data is crucial for creating visually compelling and informative graphics.

A. Understanding the different types of charts available in Excel
  • Column and Bar Charts


    Column and bar charts are ideal for comparing values across categories or displaying trends over time. They are effective for showing changes in data over a period and identifying highs and lows within the data.

  • Line Charts


    Line charts are used to display trends over time and are particularly effective for showing continuous data and identifying patterns or trends.

  • Pie Charts


    Pie charts are useful for illustrating the proportions of a whole and are best suited for showcasing relative proportions and percentages within a dataset.

  • Scatter Plots


    Scatter plots are used to display the relationship between two variables and identify correlations or patterns within the data.

  • Other Chart Types


    Excel also offers other chart types such as area charts, radar charts, and histograms, each with its own specific use case and data representation.


B. Selecting the most suitable chart for your data
  • Consider the type of data you want to visualize and the message you want to convey. This will help determine the most appropriate chart type for your data.

  • Take into account the number of variables, the relationship between the variables, and the patterns or trends you want to highlight in your data.

  • Choose a chart that best represents the data accurately and effectively, ensuring that it is easy for your audience to interpret and understand.

  • Experiment with different chart types and styles to find the most suitable visualization that effectively communicates the insights from your data.



Creating the Graphic


Excel offers a variety of options for creating and customizing graphics within your spreadsheet. In this tutorial, we will cover the basics of inserting a chart and customizing its appearance.

A. Inserting a chart into your spreadsheet
  • First, select the data that you want to include in your chart. This could be a range of cells or an entire table.
  • Next, navigate to the "Insert" tab in the Excel ribbon.
  • Click on the "Chart" option, and select the type of chart you want to create, such as a bar, line, or pie chart.
  • The chart will then be inserted into your spreadsheet, and you can move and resize it as needed.

B. Customizing the appearance of the chart
  • To customize the appearance of the chart, click on the chart to select it.
  • From here, you can use the "Chart Tools" options in the Excel ribbon to modify elements such as the chart style, color scheme, and layout.
  • You can also edit specific elements of the chart, such as the axis labels, titles, and data series.
  • Excel also offers advanced customization options, such as adding trendlines, error bars, and data labels to your chart.

By following these simple steps, you can easily create and customize a professional-looking graphic within your Excel spreadsheet. Whether you are presenting data to colleagues or simply organizing information for your own use, Excel's charting capabilities are a powerful tool for visually representing your data.


Adding Labels and Titles


When creating a graphic in Excel, it's important to include labels and titles to provide context and understanding for the viewer. Here's how to add axis labels, titles, and a legend for better comprehension.

A. Adding axis labels and titles to the chart
  • Step 1: Select the chart you want to add axis labels and titles to.
  • Step 2: Click on the "Chart Elements" button that appears next to the chart.
  • Step 3: Check the box next to "Axis Titles" to add titles to the horizontal and vertical axes.
  • Step 4: Edit the titles by clicking on them and typing the desired labels.

B. Including a legend for better understanding
  • Step 1: Click on the chart you want to add a legend to.
  • Step 2: Click on the "Chart Elements" button next to the chart.
  • Step 3: Check the box next to "Legend" to add a legend to the chart.
  • Step 4: Customize the legend by clicking on it and adjusting the settings as needed.


Formatting and Styling


When creating a graphic in Excel, it’s important to not only present the data accurately, but also to make it visually appealing. Customizing the colors, fonts, layout, and design of the graphic can help make it more engaging for your audience. Here’s how you can do it:

A. Customizing colors and fonts in the chart


  • Color: To customize the colors in your chart, you can click on the chart and then go to the "Chart Tools" tab. From there, you can select the "Format" option and then choose "Shape Fill" to change the color of the bars or other elements in the chart.
  • Font: To change the font in your chart, you can click on the chart and then go to the "Chart Tools" tab. From there, you can select the "Format" option and then choose "Text Fill" to change the font color, and "Text Outline" to change the font style and size.

B. Adjusting the layout and design of the graphic


  • Layout: To adjust the layout of the graphic, you can click on the chart and then go to the "Chart Tools" tab. From there, you can select the "Layout" option and then choose from different predefined layouts that best suit your data representation.
  • Design: To change the design of the graphic, you can click on the chart and then go to the "Chart Tools" tab. From there, you can select the "Design" option and then choose from different chart design options to give your graphic a more modern or classic look.


Conclusion


In conclusion, creating graphics in Excel is a valuable skill that can enhance your data visualization. Remember to use the chart tools effectively, choose the right chart type for your data, and customize the design and layout to best communicate your message. I encourage you to keep practicing and exploring further options in Excel for creating graphics. The more you experiment with different features and functions, the more proficient you will become in creating impactful graphics for your presentations and reports.

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