Excel Tutorial: How To Make Graph From Excel Sheet


Welcome to our Excel tutorial on creating graphs from an Excel sheet. Graphs are an essential tool for visualizing data and conveying information in a clear and easily understandable way. Whether you are presenting data in a business report, conducting a research study, or simply organizing information for personal use, learning how to create effective graphs in Excel can greatly enhance your ability to communicate and interpret data. In this tutorial, we will walk you through the step-by-step process of creating professional and visually appealing graphs in Excel.

Key Takeaways

  • Graphs are essential for visualizing data and conveying information in a clear and easily understandable way.
  • Organizing data before creating a graph is crucial for accurate representation.
  • Choosing the most suitable chart type for the data is important for effective visualization.
  • Customizing the appearance of the graph can make it visually appealing and easy to understand.
  • Adding analysis and trendlines to the graph can help in analyzing trends in the data.

Understanding the Data

Before creating a graph from an Excel sheet, it is important to understand the data that you will be working with. This involves organizing and formatting the data in a way that is conducive to creating a visually impactful graph.

A. Importance of Organizing Data

Organizing the data is crucial as it helps in identifying patterns, trends, and relationships within the data. A well-organized dataset makes it easier to create an accurate and meaningful graph that effectively communicates the data to the audience.

B. Formatting the Data in Excel

Excel offers a range of tools and features that allow users to format data for graphing purposes. This includes arranging the data in columns and rows, labeling the data, and ensuring that it is free of any errors or inconsistencies.

Selecting the Chart Type

When creating a graph from an Excel sheet, the first and most crucial step is selecting the right chart type. There are various chart types available in Excel, including bar, line, pie, scatter, and more. Each type has its own purpose and is suitable for different types of data.

A. Discuss different types of charts available in Excel

  • Bar Chart: Ideal for comparing categories of data.
  • Line Chart: Used to show trends over a period of time or to compare multiple data sets.
  • Pie Chart: Shows the proportion of each data point relative to the whole.
  • Scatter Chart: Used to display the relationship between two variables.

B. Explain how to choose the most suitable chart type for the data

  • Consider the type of data: Is the data categorical or numerical? Is it time-based?
  • Identify the purpose of the chart: Are you comparing data sets, showing trends, or displaying proportions?
  • Think about the audience: What type of chart would be easiest for the audience to interpret?
  • Experiment with different chart types and choose the one that best represents the data and effectively communicates the message.

Creating the Graph

Excel is a powerful tool for creating graphs and visualizing data. In this tutorial, we will walk through the process of selecting the data for the graph and provide a step-by-step guide on how to create a graph in Excel.

A. Walk through the steps of selecting the data for the graph

1. Open the Excel Sheet

Open the Excel sheet that contains the data you want to use for the graph. Ensure that the data is organized in a clear and understandable manner.

2. Select the Data Range

Click and drag to select the range of cells that contains the data you want to include in the graph. Be sure to include any column or row labels if necessary.

B. Provide a step-by-step guide on how to create a graph in Excel

1. Insert a Chart

Once the data is selected, go to the "Insert" tab on the Excel ribbon. Click on the "Chart" icon and select the type of graph you want to create, such as a bar graph, line graph, or pie chart.

2. Customize the Chart

After inserting the chart, you can customize it by adding titles, labels, and changing the chart type or style. Simply click on the chart and use the "Chart Tools" options to make the desired changes.

3. Modify the Data Range

If you need to change the data range for the graph, simply click on the chart and then click on "Select Data" in the "Chart Tools" options. You can then adjust the data range as needed.

By following these simple steps, you can create a visually appealing and informative graph in Excel to effectively communicate your data.

Customizing the Graph

After creating a graph from your Excel sheet, you may want to customize its appearance to make it more visually appealing and easy to understand. Here are some tips on how to do that:

A. Discuss how to customize the appearance of the graph (e.g. colors, labels, titles)
  • Colors: You can change the colors of the graph elements such as bars, lines, and data points to make them stand out or match your brand's color scheme. To do this, simply right-click on the element you want to change and select "Format Data Series" or "Format Data Point" to choose a new color.
  • Labels: Adding clear and descriptive labels to your graph can help viewers understand the data more easily. You can customize the font, size, and positioning of the labels by right-clicking on them and selecting "Format Data Labels."
  • Titles: Every graph should have a title that clearly states what the graph is about. You can customize the title by clicking on it and typing a new title in the formula bar at the top of the Excel window.

B. Provide tips on how to make the graph visually appealing and easy to understand
  • Use a consistent color scheme: Choose a color scheme that is easy on the eyes and use it consistently throughout the graph. This will make the graph look more professional and easy to understand.
  • Avoid clutter: Too much data or cluttered elements can make the graph hard to read. Consider removing unnecessary gridlines, data points, or labels to declutter the graph and focus on the key information.
  • Choose the right type of graph: Depending on the type of data you have, certain types of graphs (e.g., bar, line, pie, etc.) may be more effective than others. Consider the best way to visualize your data to make it easy to understand at a glance.

Adding Analysis and Trendlines

When creating a graph from an Excel sheet, it's important to not only display the data visually, but also to analyze trends and patterns. Excel provides the functionality to add trendlines and analysis tools to the graph, allowing for a more comprehensive interpretation of the data.

B. Discuss the importance of analyzing trends in the data using the graph

Understanding Trends

  • By adding trendlines to the graph, users can easily identify patterns and trends within the data. This can be particularly useful in identifying long-term trends, seasonal variations, or sudden changes in the data.
  • Understanding the trends in the data can help in making informed decisions, forecasting future outcomes, and identifying areas that require attention or improvement.

Identifying Outliers

  • Analysis tools such as moving averages or regression analysis can help in identifying outliers in the data. These outliers may indicate errors, anomalies, or significant events that can impact the overall analysis.
  • By identifying and analyzing outliers, users can gain a better understanding of the data and make more accurate interpretations and predictions.

Enhancing Data Interpretation

  • Adding trendlines and analysis tools to the graph can enhance the overall interpretation of the data, providing deeper insights and understanding of the underlying patterns and relationships.
  • This enhanced interpretation can be valuable in communicating the findings to stakeholders, making data-driven decisions, and identifying potential areas for further investigation or action.

By adding trendlines and analysis tools to the graph, users can gain a more comprehensive understanding of the data, identify trends and outliers, and enhance the overall interpretation of the data.


In conclusion, this blog post has provided a step-by-step tutorial on how to create a graph from an Excel sheet. We discussed the process of selecting data, choosing the appropriate graph type, and customizing the graph to suit your needs. Creating graphs in Excel is a valuable skill that can greatly enhance your data visualization capabilities.

I encourage our readers to practice the techniques discussed in this blog post and explore the various graph options available in Excel. By incorporating graphs into your data analysis, you can effectively convey your findings and make informed decisions based on visual insights.

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