Excel Tutorial: How To Make Excel White Background


Welcome to our Excel tutorial on how to make a white background in Excel. In this post, we will walk you through the step-by-step process of customizing the background of your Excel spreadsheets to a clean and professional white color. Many users often overlook the option to customize their Excel background, but it can significantly enhance readability and overall aesthetic appeal of your documents.

Key Takeaways

  • Customizing the background of your Excel spreadsheets can significantly enhance readability and overall aesthetic appeal.
  • Starting with a blank worksheet is important when customizing the background of your Excel workbook.
  • Choosing a white background option can create a clean and professional look for your documents.
  • Further adjusting the background settings and optimizing them for different purposes can improve the overall appearance of your spreadsheet.
  • Remember to save your changes to retain the white background for future use.

How to Make Excel White Background

When working with Excel, the default background color is grey. If you prefer a white background, you can make this adjustment in a few simple steps. Here's a quick tutorial on how to make Excel white background:

Step 1: Open Excel and create a new workbook

To get started, open Microsoft Excel on your computer. Once the program is open, you can create a new workbook by clicking on the "File" tab in the top-left corner, then selecting "New" and "Blank workbook."

It's important to start with a blank worksheet to ensure that the white background applies to the entire file and not just specific cells or ranges.

Step 2: Navigate to the Page Layout tab

After opening your Excel spreadsheet, the next step is to find the Page Layout tab, where you can adjust the background color of your Excel worksheet.

A. Provide detailed instructions on how to find the Page Layout tab

To find the Page Layout tab, look for the ribbon at the top of the Excel window. The Home tab is usually the default tab that is visible when you open Excel. To locate the Page Layout tab, simply click on the Page Layout tab, which is typically located to the right of the Home tab. If you do not see it, you may need to click on the arrow at the end of the tabs to reveal additional tabs, including the Page Layout tab.

B. Mention the various options available within the Page Layout tab

Once you have navigated to the Page Layout tab, you will find various options that allow you to customize the appearance of your Excel worksheet. These options include but are not limited to:

  • Themes: This feature allows you to choose from a variety of pre-designed themes that can change the overall look of your spreadsheet, including the background color.
  • Page Setup: Here, you can adjust the page orientation, margins, and other print settings, but also the background color.
  • Sheet Options: This section contains settings related to the appearance of the worksheet, including the color and pattern of the sheet tab, but also the background color.
  • Arrange: This feature enables you to manage the layout of your worksheet, including arranging objects and aligning them on the page, but also setting the background color of the sheet.

By familiarizing yourself with the options available within the Page Layout tab, you will be able to make necessary changes to the background color of your Excel spreadsheet with ease.

Step 3: Choose the white background option

After opening Excel and navigating to the worksheet where you want to change the background, follow these steps to select the white background option:

A. Walk through the process of selecting the white background option
  • 1. Navigate to the "Page Layout" tab: At the top of the Excel window, you will see a series of tabs. Click on the "Page Layout" tab to access the page layout options.
  • 2. Click on the "Colors" dropdown: Within the "Page Layout" tab, look for the "Colors" dropdown. Click on it to reveal a list of color options for the background.
  • 3. Select the "White" background: From the dropdown menu, choose the "White" option to set the background of your Excel sheet to a clean, white color.

B. Discuss the benefits of using a white background

Using a white background in your Excel sheet can offer several benefits, including:

  • Improved readability: A white background provides a clean and clear canvas for your data, making it easier to read and analyze.
  • Professional appearance: A white background can give your Excel sheet a professional and polished look, which is important when presenting your work to colleagues or clients.
  • Reduced eye strain: In addition to its aesthetic appeal, a white background can help reduce eye strain, especially when working with the sheet for extended periods of time.

Step 4: Adjust the background settings

After selecting the white background option, you may want to further customize the background settings to suit your specific needs.

A. Explain how to further customize the background settings if needed
  • Adjusting the shade of white:

    If the default white background is too stark, you can explore different shades of white to find the right balance. This can be done by selecting the "Fill Color" option and choosing a slightly off-white shade from the color palette.
  • Adding patterns or textures:

    To add more visual interest to the white background, you can incorporate patterns or textures. This can be achieved by using the "Fill Effects" feature to apply a pattern or texture fill to the background.
  • Using a background image:

    For a more creative touch, consider adding a background image to the Excel sheet. This can be done by inserting an image and adjusting the transparency to ensure that the content remains legible.

B. Provide tips for optimizing the background for different purposes
  • For data visualization:

    If you are using Excel for data visualization, a clean white background can help the charts and graphs stand out. Consider using a subtle shade of white to reduce visual distractions and ensure that the focus remains on the data.
  • For presentations:

    When creating Excel sheets for presentations, a white background can enhance readability and maintain a professional look. To optimize the background, use a pure white shade and avoid cluttering the sheet with excessive elements.
  • For printing:

    If you intend to print the Excel sheet, the white background can help conserve ink and ensure that the content is clear and easy to read. It is advisable to stick to a standard white background without any additional patterns or textures.

Step 5: Save your changes

Once you have made the necessary adjustments to change the background color to white in Excel, it is important to save your changes to ensure that the white background is retained.

A. Instruct on how to save the changes made to the background
  • Click on the "File" tab in the top left corner of the Excel window.
  • Choose "Save As" from the options listed on the left-hand side.
  • Select the location where you want to save the file and give it a name.
  • Click "Save" to confirm the changes and save the file with the white background.

B. Stress the importance of saving the file to retain the white background

Saving the file is crucial as it ensures that the changes you have made to the background color are permanent. If you do not save the file, the white background will not be retained, and the next time you open the file, it may revert to its previous state with a different background color. By saving the file, you can be confident that the white background will be preserved.


In conclusion, changing the background color in Excel is a simple process that can enhance the visual appeal of your spreadsheets. By following the steps outlined in this tutorial, you can easily make the background white or experiment with different color options to suit your preferences.

We encourage you to explore further customization features in Excel and experiment with different background options to create visually appealing and organized spreadsheets. By doing so, you can make the most out of Excel's versatile features and improve your overall productivity. Happy Excel-ing!

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