Excel Tutorial: How To Make An Excel Sheet Online


In today's digital age, the use of Excel online has become increasingly important for businesses and individuals alike. Whether you need to collaborate with team members in different locations or access your spreadsheet from any device, Excel online offers the flexibility and convenience that traditional desktop software cannot. In this Excel tutorial, we will provide a brief overview of how to create and use an Excel sheet online, so you can harness the power of this versatile tool from anywhere.

Key Takeaways

  • Excel online offers flexibility and convenience for businesses and individuals.
  • Accessing Excel online through Microsoft's official website provides different subscription options.
  • Setting up a new Excel sheet online is easy with step-by-step guidance and various templates available.
  • Formatting and customizing options allow for personalized and professional-looking spreadsheets.
  • Collaborating and sharing on Excel online enables teamwork and efficient workflow.

Accessing Excel Online

Excel Online is a powerful tool that allows you to create, edit, and collaborate on spreadsheets right in your web browser. Accessing Excel Online is easy and can be done through Microsoft's official website.

Below are the steps to access Excel Online through Microsoft's official website:

  • A. How to access Excel Online through Microsoft's official website
  • To access Excel Online, simply go to the Microsoft Office website and sign in with your Microsoft account. Once you are signed in, you can access Excel Online from the list of available online applications.

  • B. Explanation of different subscription options for using Excel Online
  • Microsoft offers different subscription options for using Excel Online, such as Office 365 Personal, Office 365 Home, and Office 365 Business. Each subscription option comes with its own set of features and benefits, so it's important to choose the one that best suits your needs.

Setting Up a New Excel Sheet

Creating a new Excel sheet online is a simple process that will allow you to start working on your data in no time. Follow the step-by-step guide below to get started:

A. Step-by-step guide on how to create a new Excel sheet online
  • Step 1: Log in to your Microsoft account or create a new one if you don't have one already.
  • Step 2: Go to the Microsoft Office website and select Excel from the list of available applications.
  • Step 3: Click on the "New" button to create a new blank Excel sheet.
  • Step 4: Give your new sheet a name and choose a location to save it, either on your OneDrive or locally on your device.
  • Step 5: Start entering your data and formatting your sheet as needed.

B. Overview of different templates available for new sheets

Microsoft Excel offers a variety of templates for different purposes, such as budgeting, project management, and scheduling. When creating a new sheet, you can choose from these templates to get a head start on your work and save time.

Templates can help you organize and present your data more effectively, so be sure to explore the available options to find the one that best suits your needs.

Formatting and Customizing

When creating an excel sheet online, it's important to know how to format and customize the cells, rows, and columns to present your data effectively. Additionally, adding and customizing charts, graphs, and tables can help to visually represent your data.

A. Explanation of how to format cells, rows, and columns
  • Formatting Cells:

    To format cells, simply select the cells you want to format and then click on the "Format" option in the toolbar. From there, you can choose various formatting options such as font style, size, color, and background color.
  • Formatting Rows and Columns:

    To format rows and columns, right-click on the row or column you want to format and select the "Format" option. Here, you can adjust the height and width of the rows and columns, as well as apply cell borders and alignment.

B. Adding and customizing charts, graphs, and tables
  • Adding Charts and Graphs:

    To add a chart or graph to your excel sheet, go to the "Insert" tab in the toolbar and select the type of chart or graph you want to add. Once added, you can customize it by changing the data ranges, labels, and design.
  • Customizing Tables:

    To add a table to your excel sheet, select the data range you want to convert to a table, and then click on the "Insert" tab and select "Table." You can then customize the table by adjusting the style, formatting, and headers.

Collaborating and Sharing

Collaborating on Excel sheets online allows multiple users to work on the same document simultaneously. Here’s how you and your team can work seamlessly together:

A. How to invite collaborators to work on the same Excel sheet
  • Step 1: Open the Excel Sheet

    First, open the Excel sheet that you want to share with others in your online Excel platform, such as Microsoft 365 or Google Sheets.

  • Step 2: Access the Share Option

    Look for the “Share” or “Collaborate” button in the toolbar and click on it to begin the sharing process.

  • Step 3: Invite Collaborators

    Enter the email addresses of the individuals you want to invite to collaborate on the Excel sheet. You may also have the option to share a link for access.

  • Step 4: Set Permissions

    Depending on the platform you are using, you can set permissions for each collaborator, such as view-only, edit, or comment access.

  • Step 5: Send Invites

    After setting the permissions, send out the invitations to your collaborators. They will receive an email with a link to access the shared Excel sheet.

B. Exploring sharing options and permissions for online Excel sheets
  • Viewing Permissions

    When sharing your Excel sheet online, you may have the option to grant view-only access to certain individuals or groups. This is useful for sharing the data without allowing any edits to be made.

  • Editing Permissions

    For team members who need to make changes to the spreadsheet, you can grant them editing permissions. This allows them to input, modify, and delete data within the Excel sheet.

  • Commenting Permissions

    Some online Excel platforms offer the ability to grant comment-only permissions. This allows collaborators to leave feedback and suggestions without directly editing the data.

  • Revoking Access

    If needed, you can also revoke access to the shared Excel sheet for certain individuals. This can be useful if someone's role in the project changes or if they are no longer working on the document.

Saving and Exporting

When working on an online Excel sheet, it is important to know how to save your work and export it to different file formats. This ensures that your data is secure and can be easily shared with others. Below is a step-by-step guide on how to save an online Excel sheet and how to export it to different file formats.

A. Step-by-step guide on how to save an online Excel sheet

Saving your work on an online Excel sheet is crucial to ensure that your data is not lost. Follow these steps to save your work:

  • 1. Click on the File tab at the top left corner of the Excel interface.
  • 2. Select Save As from the dropdown menu.
  • 3. Choose the location where you want to save the file, and enter a file name.
  • 4. Click Save to save the file.

B. How to export Excel sheets to different file formats

Excel provides the option to export your sheets to different file formats, making it easier to share your work with others who may not have access to Excel. Here's how to export Excel sheets to different file formats:

  • Excel workbook (.xlsx): To export your Excel sheet as an .xlsx file, simply click on the File tab, select Save As, choose the location and file name, and select Excel Workbook (*.xlsx) from the dropdown menu. Click Save to export the file.
  • PDF: To export your Excel sheet as a PDF, follow the same steps as saving the file, but choose PDF (*.pdf) from the dropdown menu before clicking Save.
  • CSV: If you need to export your Excel sheet as a CSV file, select CSV (*.csv) from the dropdown menu when saving the file.


In conclusion, utilizing Excel Online offers numerous benefits, including accessibility from any device with an internet connection, real-time collaboration with colleagues, and automatic saving to prevent loss of data. We encourage our readers to explore and utilize Excel Online for all their spreadsheet needs. The convenience and efficiency it offers make it a valuable tool for both personal and professional use.

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