Excel Tutorial: How To Make Excel Number Cells

Introduction


Formatting number cells in Excel is crucial for presenting data accurately and effectively. Whether you’re working on financial reports, statistical analysis, or any other type of data manipulation, formatting your number cells can make a big difference in how your information is interpreted. In this tutorial, we will provide an overview of how to properly format number cells in Excel, including tips and tricks to make your data stand out.


Key Takeaways


  • Properly formatting number cells in Excel is crucial for presenting data accurately and effectively.
  • Understanding the different types of number formats and how to access formatting options is essential for data manipulation.
  • Removing blank rows and applying number formats can improve the overall appearance and interpretation of your data.
  • Customizing number formats and utilizing tips for efficient formatting can make the process more streamlined and visually appealing.
  • Practicing and exploring different number cell formatting options in Excel is encouraged for a better understanding of the software.


Understanding Number Cell Formats


When working with Excel, it's important to understand how to properly format number cells. Excel offers a variety of number formats, each with its own specific use and functionality. By understanding these formats and how to access them, you can ensure that your data is presented accurately and effectively.

A. Different types of number formats in Excel


  • General: This is the default format for cells and is used for general display of numbers.
  • Number: This format is used for general numeric values, including decimal places and thousands separators.
  • Currency: The currency format is used for displaying monetary values, with options for symbols and decimal places.
  • Accounting: Similar to the currency format, but with alignment and symbol options for financial data presentation.
  • Date: Used for displaying date values in various formats, such as month/day/year or day/month/year.
  • Time: This format is used for displaying time values, including hours, minutes, and seconds.
  • Percentage: Used for displaying numbers as percentages, with options for decimal places and symbols.

B. How to access number cell formatting options


Accessing the number cell formatting options in Excel is easy and can be done in a few simple steps. To access the formatting options, follow these steps:

  • First, select the cells or range of cells that you want to format.
  • Next, navigate to the "Home" tab on the Excel ribbon.
  • Then, locate the "Number" group, which contains the formatting options.
  • Click on the drop-down menu next to the "Number" group to view the different formatting options available.
  • Select the desired number format from the drop-down menu to apply it to the selected cells.

By understanding the different types of number formats in Excel and how to access the formatting options, you can ensure that your data is presented accurately and effectively in your spreadsheets.


Removing Blank Rows


In this chapter, we will discuss the different methods for identifying and removing blank rows from an Excel data set. Whether you are working with a small or large data set, it is important to clean up your data and remove any unnecessary blank rows to ensure accuracy and efficiency.

A. Identifying blank rows in a data set

Before removing blank rows, it is essential to identify where they exist in your data set. One way to do this is by visually scanning through the data set to look for rows with empty cells. Another method is to use Excel's built-in features to help identify blank rows.

B. Using the filter tool to easily remove blank rows
  • Step 1: Select the entire data set where you want to remove blank rows.
  • Step 2: Go to the "Data" tab and click on the "Filter" button to add filter arrows to the header row.
  • Step 3: Click on the filter arrow for the column that may contain blank cells.
  • Step 4: Uncheck the "Blanks" option from the dropdown menu to hide the blank rows.
  • Step 5: Select the visible rows and right-click to delete them.

C. Manually deleting blank rows

If you prefer to manually delete blank rows without using the filter tool, you can do so by following these steps:

  • Step 1: Select the entire data set where you want to remove blank rows.
  • Step 2: Press "F5" to open the "Go To" dialog box, then click on the "Special" button.
  • Step 3: In the "Go To Special" dialog box, select "Blanks" and click "OK".
  • Step 4: This will select all the blank cells in the data set. Right-click and choose "Delete" to remove the selected rows.


Applying Number Formats


When working with Excel, it is important to understand how to properly format number cells to ensure that your data is presented accurately and effectively. Here are the steps to follow when applying number formats:

A. Selecting the cells to be formatted
  • Start by selecting the cells or range of cells that you want to format. You can do this by clicking and dragging your mouse over the desired cells, or by clicking on the first cell and then holding down the Shift key while clicking on the last cell in the range.

B. Choosing the desired number format (e.g., currency, percentage)
  • Once the cells are selected, navigate to the "Number" group on the Home tab in the Excel ribbon. Here, you will find a variety of number formats to choose from, such as currency, percentage, date, or custom formats.
  • Select the desired number format from the drop-down menu. For example, if you want to format the cells as currency, click on the currency option in the drop-down menu.

C. Using shortcut keys to apply number formats quickly
  • Excel offers shortcut keys that allow you to quickly apply number formats to your selected cells. For example, you can use the following shortcut keys:
  • Currency format: Press "Ctrl" + "Shift" + "4" to apply the currency format to the selected cells.
  • Percentage format: Press "Ctrl" + "Shift" + "5" to apply the percentage format to the selected cells.
  • Utilizing these shortcut keys can save you time and streamline the formatting process.


Customizing Number Formats


Excel offers a range of customization options for number formats, allowing you to tailor your spreadsheet to fit your specific needs. Whether you want to display currency symbols, add custom text, or apply conditional formatting, Excel has you covered.

A. Creating custom number formats


Excel provides a variety of pre-set number formats, such as General, Number, Currency, Date, and more. However, you can also create your own custom number formats to suit your requirements. To do this, simply select the cell or range of cells you want to format, right-click, and choose Format Cells. In the Format Cells dialog box, go to the Number tab and select Custom from the Category list. In the Type box, you can then enter your custom number format using a combination of symbols, such as # for a digit, 0 for a digit that must be displayed, and ? for a single character.

B. Adding specific symbols or text to number formats


If you need to add specific symbols or text to your number formats, Excel makes it easy to do so. For example, you can add a dollar sign, percentage symbol, or any other text before or after your number. To do this, again select the cell or range of cells you want to format, right-click, and choose Format Cells. In the Format Cells dialog box, go to the Number tab and select the relevant number format, such as Currency or Percentage. You can then use the options provided to add specific symbols or text before or after the number.

C. Using conditional formatting for customized number displays


Conditional formatting allows you to apply different formatting to a cell or range of cells based on specified conditions. This can be particularly useful for customizing the display of numbers in your spreadsheet. For example, you could use conditional formatting to highlight cells that contain values above a certain threshold, or to apply different number formats based on specific criteria. To use conditional formatting for customized number displays, select the cells you want to format, go to the Home tab, click on Conditional Formatting, and choose the desired formatting option, such as Data Bars, Color Scales, or Icon Sets.


Tips for Efficient Number Cell Formatting


When working with a large amount of data in Excel, it's important to be able to efficiently format number cells. Here are some tips for streamlining the process:

  • Using the format painter for quick formatting
  • Excel's format painter tool allows you to quickly copy the formatting of one cell and apply it to another. This can be particularly handy when you have a specific number format that you want to apply to multiple cells. Simply select the cell with the desired format, click on the format painter icon, and then click on the cell(s) you want to apply the formatting to.

  • Utilizing the "format as table" feature for consistent number formatting
  • Excel's "format as table" feature not only makes your data more visually appealing, but it also allows for consistent number formatting. By converting your data into a table, you can easily apply a predefined number format to the entire table, ensuring that all the numbers within it are formatted consistently.

  • Applying number formatting to entire columns or rows at once
  • Instead of manually formatting individual cells, you can save time by applying number formatting to entire columns or rows at once. Simply select the column or row you want to format, right-click, and choose "Format Cells." From there, you can select the desired number format and apply it to the entire selection.



Conclusion


Proper number cell formatting is essential in Excel for accurately presenting and analyzing data. Whether it's currency, percentages, dates, or custom formats, the way numbers are displayed can significantly impact the understanding of the information. I encourage readers to practice and explore different number cell formatting options in Excel to gain a better understanding of how to effectively present their data.

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