Excel Tutorial: How To Make Excel Look Like A Form


Welcome to our Excel tutorial on how to make Excel look like a form. Many users are familiar with Excel as a tool for data entry and analysis, but did you know that you can customize the look and feel of your Excel worksheets to resemble professional forms? In this tutorial, we will explore the importance of making Excel look like a form and provide step-by-step instructions to achieve this goal.

Key Takeaways

  • Customizing the look and feel of Excel can make your worksheets resemble professional forms, improving the visual appeal and user experience.
  • Understanding the layout of an Excel worksheet and organizing data effectively is essential for creating a form-like appearance.
  • Cell formatting, data validation, and form controls are important tools for customizing Excel to look like a form.
  • Pay attention to visual appeal by choosing the right fonts, colors, and aligning and spacing elements for a professional look and feel.
  • Encourage readers to apply the techniques learned in the tutorial to make their own Excel sheets look like forms and invite them to share their experiences and ask questions in the comments section.

Understanding Excel Layout

When working with Excel, it is important to understand the layout of the worksheet to effectively organize and manipulate data. There are different sections of an Excel worksheet that serve specific purposes and knowing how to navigate through them can greatly improve your efficiency.

A. Explain the different sections of an Excel worksheet
  • Cell: The basic unit of a worksheet where you can enter and manipulate data.
  • Row: A horizontal series of cells identified by numbers.
  • Column: A vertical series of cells identified by letters.
  • Sheet tabs: Located at the bottom of the window, sheets allow you to organize related worksheets within a workbook.
  • Ribbon: The toolbar at the top of the window containing commands and options.

B. Discuss the purpose of each section
  • Cell: Used to input and display data, perform calculations, and apply formatting.
  • Row: Organizes and separates data horizontally.
  • Column: Organizes and separates data vertically.
  • Sheet tabs: Allow for easy navigation between different worksheets within a workbook.
  • Ribbon: Contains various tools and features for formatting, data analysis, and more.

C. Provide tips for organizing data effectively
  • Use headers: Utilize the top row for headers that describe the content of each column.
  • Format as a table: Convert your data into a table to easily sort, filter, and analyze it.
  • Freeze panes: Keep certain rows or columns visible while scrolling through a large dataset.
  • Use named ranges: Assign meaningful names to specific cells or ranges to make formulas and references easier to understand.

Customizing Cell Formatting

Creating a form-like appearance in Excel is essential for presenting data in a structured and organized manner. One of the key components of achieving this is through customizing cell formatting.

A. Discuss the importance of cell formatting for creating a form-like appearance

Cell formatting plays a crucial role in enhancing the visual appeal of an Excel sheet, making it easier to read and navigate. By customizing the appearance of cells, users can create a form-like layout that is intuitive and user-friendly.

B. Explain how to adjust cell borders and colors

Adjusting cell borders and colors is a fundamental aspect of customizing cell formatting to create a form-like appearance. By defining borders and using color coding, users can delineate different sections of the form and make it visually appealing.

C. Provide step-by-step instructions for customizing cell formatting

Step 1: Adjusting Cell Borders

  • Select the cells or range of cells you want to format
  • Go to the "Home" tab and click on the "Borders" dropdown menu
  • Choose the desired border style, color, and thickness

Step 2: Changing Cell Colors

  • Select the cells you want to format
  • Go to the "Home" tab and click on the "Fill Color" icon
  • Choose the color you want to apply to the selected cells

By following these simple steps, users can easily customize cell formatting to make Excel look like a form.

Using Data Validation for Form Fields

Excel's data validation feature is a powerful tool that allows you to control the type and format of data that can be entered into a cell. It helps to ensure the accuracy and consistency of data, especially when you are using Excel to create a form.

Explain the concept of data validation in Excel

Data validation in Excel refers to the process of setting up rules or criteria that restrict the type of data that can be entered into a cell. This can include specifying a range of values, setting a specific format, or creating a drop-down list of options for users to choose from.

Discuss how data validation can be used to create form fields

Data validation can be used to create form fields in Excel by setting up rules for each field in the form. For example, you can use data validation to ensure that the user can only enter a date in a certain format, or that they can only select from a predefined list of options for a particular field.

Provide examples of different types of data validation for form fields

  • Whole Number: You can use data validation to restrict input to whole numbers only, for fields such as age or quantity.
  • Decimal: Data validation can also be used to allow only decimal numbers in a field, such as for entering a specific weight or measurement.
  • List: Creating a drop-down list using data validation is useful for fields where the user must select from a predefined set of options, such as choosing a product category or department.
  • Date: Setting up data validation for a date field ensures that the user enters the date in a specific format, preventing any incorrect inputs.

Inserting Form Controls

When creating a form in Excel, form controls are essential for data input and user interaction. The different form controls available in Excel allow for a range of input options, from checkboxes and radio buttons to drop-down lists and text boxes.

A. Introduce the different form controls available in Excel
  • Checkboxes
  • Radio buttons
  • Drop-down lists
  • Text boxes

B. Explain how to insert form controls into the worksheet

To insert form controls into the worksheet, navigate to the Developer tab and click on the "Insert" button. From the "Form Controls" section, select the desired control and click and drag to create the control on the worksheet.

C. Provide tips for customizing form controls to fit the desired form layout

After inserting form controls, it is important to customize them to fit the desired form layout. This can include adjusting the size and position of the controls, as well as formatting the text and appearance to enhance the overall form design.

Common customization tips include:

  • Resizing and positioning the form controls
  • Formatting the text and background color
  • Linking form controls to cell references for data input
  • Grouping and aligning form controls for a cohesive form layout

Creating a Professional Look and Feel

When creating an Excel spreadsheet that resembles a form, it is important to pay attention to the visual appeal to make it look professional and easy to use.

A. Importance of Visual Appeal

Having a form-like appearance in Excel not only makes it more visually appealing, but it also enhances the user experience. It gives the impression of organization and structure, making it easier for users to navigate and input data.

B. Choosing the Right Fonts and Colors

When creating a form in Excel, choosing the right fonts and colors can greatly impact the overall look and feel. Use clear, easy-to-read fonts like Arial, Calibri, or Times New Roman. When it comes to colors, stick to a simple and professional color scheme, using a combination of complementary colors to enhance readability.

C. Aligning and Spacing Elements

Properly aligning and spacing elements in your Excel form is crucial for achieving a professional look. Use the alignment tools to ensure that all text and data are lined up neatly, and pay attention to the spacing between elements to avoid clutter or confusion.


In conclusion, this tutorial has covered the key techniques to make your Excel sheet look like a form. By utilizing cell merging, borders, and shading, you can create a visually appealing and user-friendly form within Excel. I encourage you to apply these techniques to your own spreadsheets and customize them to fit your specific needs. Remember to share your experiences and ask any questions in the comments section below. Happy form-making!

Excel Dashboard

ONLY $99

    Immediate Download

    MAC & PC Compatible

    Free Email Support

Related aticles