Excel Tutorial: How To Make Excel Background White


Customizing the background color of your Excel spreadsheet can be a useful way to enhance readability and make your data stand out. If you're tired of the default grey background and want to switch it to a clean, white background, you're in the right place. In this tutorial, we'll provide a brief overview of the steps you can take to give your Excel spreadsheet a fresh new look.

Key Takeaways

  • Customizing the background color of your Excel spreadsheet can enhance readability and make your data stand out
  • Changing the background to a clean, white background can provide a fresh new look
  • Accessing Excel Options and changing the General Options can help you switch to a white background
  • Experimenting with different font and cell color options, as well as adjusting print settings, can further customize the white background
  • Exploring the benefits of a white background, such as improved readability, enhanced visual appeal, and better compatibility with printing and sharing, can greatly improve your Excel experience

Accessing Excel Options

One of the first steps to changing the background color in Excel is accessing the Excel Options menu.

A. Click on the File tab in the Excel Ribbon

Located at the top left-hand corner of the Excel window, the File tab is where you will find access to the Excel Options menu. Click on it to open a dropdown menu.

B. Select Options at the bottom of the left-hand menu

Within the dropdown menu, you will find the Options button at the bottom of the left-hand menu. Click on it to open the Excel Options window.

Step 2: Changing General Options

In this step, we will change the general options in Excel to set the background to white.

A. In the Excel Options dialog box, click on the General tab

First, navigate to the "File" tab and click on "Options" to open the Excel Options dialog box. Then, click on the "General" tab on the left-hand side of the dialog box.

B. Locate the "Office Theme" dropdown menu

Once you are on the General tab, look for the "Office Theme" dropdown menu. This is where you can choose the color scheme for Excel.

C. Select "White" from the dropdown menu

Click on the dropdown menu and select "White" from the options provided. This will set the background color of Excel to white.

D. Click OK to apply the changes

After selecting "White" from the dropdown menu, click on the "OK" button at the bottom of the Excel Options dialog box to apply the changes. Your Excel background will now be white.

Step 3: Applying White Background to Sheets

After completing the first two steps, you are now ready to apply a white background to your Excel sheets. Follow the instructions below:

  • A. Open a new or existing Excel workbook
  • Begin by opening the Excel workbook in which you want to apply a white background to the sheets. If you are working on a new workbook, simply open Excel and create a new one. If you are working on an existing workbook, open the specific file you want to modify.

  • B. Verify that the background is now white
  • Once the workbook is open, navigate to the sheet for which you want to apply a white background. Verify that the background is indeed white as per your preference. If it is not, you may need to repeat Steps 1 and 2 to ensure that the settings are correctly applied.

  • C. If not, repeat Steps 1 and 2 and restart Excel
  • If the background is not white after following the initial steps and opening the workbook, it may be necessary to go back and repeat the first two steps to ensure the correct settings are in place. Additionally, restarting Excel can often resolve any lingering issues with background color.

Step 4: Customizing the White Background

Once you have chosen the white background for your Excel sheet, you can further customize it to enhance the overall look and feel. Here are a few ways to do that:

A. Experiment with different font and cell color options that work best with the white background
  • Try using dark or bold fonts to make the text stand out against the white background.

  • Experiment with different cell colors to see which ones complement the white background the best.

B. Utilize the Page Layout tab to adjust print settings to complement the white background
  • Go to the Page Layout tab and adjust the print settings to ensure that the white background looks crisp and clean when printed.

  • Consider adjusting the margins and orientation to make the white background more visually appealing on printed documents.

C. Save customizations as a new Excel template for future use
  • If you have made significant customizations to the white background, consider saving it as a new Excel template for future use.

  • This will allow you to easily apply the same white background settings to other Excel sheets in the future.

Step 5: Exploring White Background Benefits

After making your Excel background white, you can enjoy several benefits that come with this simple yet effective change.

A. Improved readability and reduced eye strain

With a white background, the text and data in your Excel spreadsheet will stand out more clearly, making it easier to read and reducing eye strain. This can be especially helpful during long hours of working with your spreadsheet.

B. Enhanced visual appeal

A white background can give your Excel spreadsheet a clean and professional look. It provides a simple and uncluttered backdrop for your data, making it more visually appealing and easier to focus on the information at hand.

C. Better compatibility with printing and sharing

When you use a white background in Excel, it ensures better compatibility when you print your spreadsheet or share it with others. Many printers default to white paper, so having a white background can prevent any unexpected formatting issues when it comes to printing your spreadsheet. Additionally, sharing your spreadsheet with others who may have different display settings or preferences will be seamless with a white background.


Customizing the background color in Excel may seem like a small detail, but it can have a big impact on your overall experience with the program. By changing the background to white, you can reduce eye strain and make it easier to focus on your data. It's a simple process that can be done in just a few clicks, so don't hesitate to give it a try.

As you experiment with the white background, we encourage you to share your experience with others. Whether you find it improves your productivity or simply makes the program more visually appealing, your insights can help others make the most of their Excel experience.

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