Excel Tutorial: How To Make A Column In Excel

Introduction


Organizing and formatting data in Excel is essential for creating clear and easily understandable spreadsheets. One of the basic elements of data organization in Excel is creating columns to categorize and store information. In this tutorial, we will provide a step-by-step guide on how to make a column in Excel, allowing you to efficiently manage and analyze your data.


Key Takeaways


  • Organizing and formatting data in Excel is essential for creating clear and easily understandable spreadsheets.
  • Creating columns is a basic element of data organization in Excel, allowing for efficient data management and analysis.
  • The Filter function in Excel can be used to hide and manipulate data, making it easier to identify and remove blank rows.
  • It is important to unfilter the spreadsheet after deleting blank rows to display all data again.
  • Practicing the new Excel skills covered in this tutorial will help in becoming more proficient at data organization and manipulation.


Step 1: Open Excel and Select Your Spreadsheet


Before you can begin making a column in Excel, you will need to open the program and locate the specific spreadsheet you want to work on. Below are the instructions for completing this first step.

A. Guide to opening Excel and locating the file to work on
  • Locate the Excel icon on your desktop or in your list of programs and double-click to open the program.
  • If you have already been working on a particular spreadsheet, it may open automatically. If not, you will be greeted with a blank workbook.

B. Instructions for selecting the specific spreadsheet to edit
  • If the file you want to work on is located on your computer, click on 'File' in the top left corner, then select 'Open' and navigate to the file location to open it.
  • If the file is located in a cloud storage service such as OneDrive or Google Drive, you may need to access the file from the specific application or website and open it from there.


Step 2: Identify the Column to Remove Blank Rows


Before we can begin removing the blank rows in a specific column, we need to first identify which column contains these blank rows. There are a couple of methods for doing this, which we will discuss below.

A. How to identify the column containing blank rows
  • One way to identify the column with blank rows is to use the filtering tool in Excel. By filtering the data, you can easily see which column contains blank cells.
  • Another method is to use the "Go To Special" feature, which allows you to quickly select all the blank cells in a column.

B. Methods for visually scanning the spreadsheet to locate the column
  • Visually scanning the spreadsheet can also help you locate the column with blank rows. Look for any columns that contain a significant number of empty cells.
  • You can also use the "Find" function in Excel to search for blank cells within each column, which can help you pinpoint the column with the most blank rows.


Step 3: Use the Filter Function to Hide Blank Rows


After identifying and selecting the column where you want to hide the blank rows, you can use the Filter function in Excel to achieve this.

A. Explanation of the Filter function in Excel


The Filter function in Excel allows you to display only the rows that meet certain criteria, while hiding the rest. This can be especially useful when working with large datasets and wanting to focus on specific information within a column.

B. Steps for applying the Filter function to the identified column


  • Select the column: Start by clicking on the header of the column where the blank rows are located. This will highlight the entire column.
  • Go to the Data tab: Once the column is selected, navigate to the Data tab in the Excel ribbon at the top of the screen.
  • Click on the Filter button: Within the Data tab, you will find the Filter button. Click on this button to apply the Filter function to the selected column.
  • Filter options: After clicking the Filter button, a drop-down arrow will appear in the header of the selected column. Click on this arrow to access the filter options for that column.
  • Hide blank rows: Within the filter options, uncheck the box next to "Blanks" to hide the blank rows within the selected column.
  • Review the results: Once you have applied the filter and hidden the blank rows, review the remaining data within the column to ensure it meets your requirements.


Step 4: Select and Delete Blank Rows


After entering data into a column in Excel, it's important to clean up any blank rows to ensure the accuracy and efficiency of your spreadsheet. Here's a guide on how to select and delete blank rows in the column.

A. Guide to selecting the blank rows in the column

To select the blank rows in the column, you can follow these steps:

  • Click on the row number of the first row in the column.
  • Hold down the Shift key.
  • Scroll down to the last row in the column and click on its row number.
  • This will select all the rows in the column.

B. Instructions for deleting the selected blank rows

Once you have selected the blank rows in the column, you can proceed to delete them by following these instructions:

  • Right-click on one of the selected row numbers.
  • From the context menu, select "Delete" or "Delete Row".
  • The selected blank rows will be deleted from the column.


Step 5: Unfilter the Spreadsheet


After deleting the blank rows in your Excel spreadsheet, it's important to unfilter the data to ensure that all the remaining information is displayed correctly.

A. Importance of unfiltering the spreadsheet after deleting blank rows


When you delete blank rows in Excel, the filter function may still be active, causing some of your data to be hidden from view. This can be misleading and may affect the accuracy of your analysis or reporting. Therefore, it's crucial to unfilter the spreadsheet to display all the data again.

B. Steps for removing the Filter function to display all data again


  • Step 1: Click on the Filter icon in the header row of your spreadsheet to open the filter menu.
  • Step 2: In the filter menu, select "Clear Filter" to remove any filters that are currently applied to the data.
  • Step 3: Once the filter is cleared, all the data in the spreadsheet will be displayed again, including the rows that were previously hidden.

By following these simple steps, you can ensure that your Excel spreadsheet is accurately displaying all the data after deleting blank rows. This will help you make informed decisions based on the complete set of information available to you.


Conclusion


In conclusion, we covered the steps for creating a column in Excel. First, we selected the cell where we wanted the column to start, then we clicked on the "Insert" tab, and finally selected "Insert Sheet Columns." Remember, practice is key to becoming more proficient in Excel. So, don't be afraid to experiment and play around with your newfound skills. The more you practice, the more confident and efficient you will become at navigating the world of Excel.

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