Excel Tutorial: How To Make All Cells Capital In Excel


Capitalizing all cells in Excel is a crucial step in maintaining consistency and professionalism in your spreadsheets. Whether it's for presentation purposes or to ensure uniformity in your data, capitalizing all cells can make your document more polished and easier to read. In this Excel tutorial, we will provide an overview of the steps to achieve this, making it simple for you to implement this formatting style in your own work.

Key Takeaways

  • Capitalizing all cells in Excel is important for consistency and professionalism in spreadsheets.
  • Understanding the text case functions (UPPER, LOWER, PROPER) is essential for achieving consistent capitalization.
  • There are multiple methods for capitalizing all cells, including shortcuts, fill handle, and formulas/functions.
  • Efficient application of these methods can improve the overall readability and polish of a document.
  • Regular practice and experimentation with Excel functions is encouraged for improving proficiency.

Understanding the text case function

When working with Excel, it is often necessary to manipulate the text case of cells. Excel provides several functions that allow you to change the case of text within cells, including the UPPER, LOWER, and PROPER functions.

A. Explanation of the UPPER function

The UPPER function is used to convert all the letters in a text string to uppercase. This function is particularly useful when you want to ensure consistency in the case of text, such as converting all names to uppercase.

B. Explanation of the LOWER function

The LOWER function, on the other hand, is used to convert all the letters in a text string to lowercase. This can be helpful when you want to standardize the case of text within a worksheet.

C. Explanation of the PROPER function

The PROPER function is used to convert the first letter of each word in a text string to uppercase, while converting all other letters to lowercase. This can be handy when working with proper nouns or titles, as it ensures that the text is properly formatted.

Applying the text case function to all cells

When working with large data sets in Excel, it can be time-consuming to manually change the case of each individual cell. Fortunately, Excel provides a convenient text case function that allows you to quickly convert the text in all cells to uppercase, lowercase, or proper case.

A. Step-by-step guide to using the text case function

  • Select the range: Begin by selecting the range of cells that you want to apply the text case function to.
  • Open the function menu: Navigate to the "Home" tab on the Excel ribbon and locate the "Editing" group. Click on the "Change Case" button to open the text case function menu.
  • Choose the desired case: In the text case function menu, you will see options to convert the text to uppercase, lowercase, proper case, or toggle case. Select the appropriate option based on your needs.
  • Apply the function: After selecting the desired case, click on it to apply the text case function to the selected range of cells. The text in the cells will be instantly converted to the chosen case.

B. Tips for applying the function efficiently to large data sets

  • Use keyboard shortcuts: To speed up the process, you can use keyboard shortcuts to access the text case function. For example, you can press "Alt + H + E + A" to open the text case function menu and then use the arrow keys to select the desired case option.
  • Utilize the fill handle: If you need to apply the text case function to multiple columns or rows, you can use the fill handle to quickly extend the function to adjacent cells. Simply click and drag the fill handle after applying the function to the initial range of cells.
  • Automate with formulas: For more complex text case transformations, consider using Excel formulas such as the UPPER, LOWER, and PROPER functions. These formulas can be applied to entire columns or rows to automate the text case conversion process.

Using shortcuts for quicker capitalization

When working with large sets of data or text in Excel, it can be time-consuming to manually capitalize each cell. Fortunately, there are shortcuts and functions built into Excel that can help you quickly convert text to all capital letters.

A. Exploring shortcut keys for text case functions
  • Uppercase Shortcut:

    Excel provides a simple shortcut to convert text to uppercase. Simply select the cell or range of cells you want to convert and press Ctrl + Shift + A to change the text to all capital letters.
  • Lowercase and Proper Case:

    In addition to the uppercase shortcut, Excel also offers shortcuts to convert text to lowercase (Ctrl + Shift + L) and proper case (Ctrl + Shift + P).

B. Demonstrating how to create custom shortcuts for frequently used functions
  • Using Macros:

    If you frequently need to convert text to uppercase in your Excel work, you can create a custom shortcut using macros. To do this, navigate to the "View" tab, click on "Macros," select "Record Macro," perform the action of converting text to uppercase, stop recording the macro, and assign a shortcut key.
  • Customizing Keyboard Shortcuts:

    Excel also allows you to customize keyboard shortcuts for specific functions. To do this, navigate to the "File" tab, select "Options," click on "Customize Ribbon," and choose "Keyboard Shortcuts" to assign a custom shortcut for the text case functions.

Using the fill handle for consistent capitalization

When working with large datasets in Excel, it's common to encounter text that needs to be consistently capitalized. This could be for stylistic purposes, or to ensure uniformity in the data. In such cases, the fill handle feature in Excel can be a handy tool for quickly applying consistent capitalization throughout a column or range of cells.

A. Overview of the fill handle feature in Excel

The fill handle is a small square in the bottom-right corner of a selected cell in Excel. When this handle is dragged or double-clicked, it automatically fills in data or creates a series based on the content of adjacent cells. This feature can also be used to quickly apply formatting or formulas to a range of cells.

B. Step-by-step guide to applying consistent capitalization using the fill handle

Here's a simple step-by-step guide to using the fill handle to make all cells capital in Excel:

Select the range of cells

  • Start by selecting the range of cells that you want to capitalize. This can be a single column, multiple columns, or a specific range within a column.

Enter the formula

  • In an adjacent column, enter the formula =UPPER(cell), where "cell" refers to the first cell in the range you selected.

Use the fill handle

  • Click on the fill handle of the cell with the formula, then drag it down or across to the end of the range. Alternatively, you can double-click the fill handle to quickly apply the formula to the entire range.

Copy and paste as values

  • Once the formula has been applied to the entire range, you can copy the formatted cells and paste them as values to remove the formula and retain the capitalized text.

By following these simple steps, you can easily use the fill handle feature in Excel to apply consistent capitalization to your data, saving time and ensuring accuracy in your spreadsheets.

Using formulas and functions for dynamic capitalization

When working with data in Excel, it's important to ensure consistency and accuracy. One common task is to capitalize all cells or specific text within cells. In this tutorial, we will explore how to use formulas and functions to achieve dynamic capitalization in Excel.

A. Introduction to CONCATENATE and TEXTJOIN functions

The CONCATENATE function allows you to join multiple text strings into one. The TEXTJOIN function, introduced in Excel 2016, can also concatenate the values of multiple cells and/or ranges with a specified delimiter.

1. Using CONCATENATE function

  • The syntax for CONCATENATE is =CONCATENATE(text1, [text2][text2], ...).

B. Demonstrating how to incorporate these functions for dynamic capitalization

Now, let's see how we can use these functions to capitalize text in Excel.

1. Using CONCATENATE for capitalization

  • Start by creating a new column next to the one containing the text you want to capitalize.
  • Enter the formula =UPPER(A1) in the first cell of the new column, where A1 is the reference to the cell containing the text to be capitalized.
  • Drag the fill handle down to apply the formula to all desired cells.

2. Applying TEXTJOIN for dynamic capitalization

  • Similarly, you can use the TEXTJOIN function to capitalize text within a range of cells.
  • For example, =UPPER(TEXTJOIN(" ", TRUE, A1:A10)) will capitalize the text in cells A1 to A10, separated by a space.

By using these functions, you can achieve dynamic capitalization in Excel without the need to manually edit each cell. This can save you time and ensure consistency in your data.


In conclusion, we have discussed the different methods for capitalizing all cells in Excel. Whether it's using the UPPER function, the PROPER function, or a combination of functions, there are multiple ways to achieve this task in Excel. It is important to practice and experiment with these functions to improve proficiency and become more efficient at working with Excel.

So, next time you need to capitalize all cells in Excel, don't be afraid to try out these different methods and see which one works best for you. Happy Excel-ing!

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