Excel Tutorial: How To Make A Blank Spreadsheet On Excel


Understanding how to create a blank spreadsheet in Excel is essential for anyone working with data or trying to organize information. Whether it's for budgeting, tracking inventory, or analyzing sales data, Excel provides a powerful platform for manipulating and presenting data. In this tutorial, we will cover the steps to create a blank spreadsheet in Excel, so you can start utilizing this versatile tool to its fullest potential.

Key Takeaways

  • Creating a blank spreadsheet in Excel is crucial for organizing and manipulating data for various tasks.
  • Accessing Excel and creating a new blank spreadsheet involves simple steps that anyone can follow.
  • Removing blank rows and formatting the blank spreadsheet can help improve the visual appeal and functionality of the document.
  • Saving and naming the blank spreadsheet is important for easy access and organization of files.
  • Having the ability to create and format a blank spreadsheet in Excel is a valuable skill for various professional and personal tasks.

Accessing Excel

Microsoft Excel is a powerful tool for creating spreadsheets and organizing data. To start a new blank spreadsheet, follow these simple steps:

A. Open Microsoft Excel on your computer

To access Excel, simply click on the Excel icon on your desktop or search for it in your computer's application menu. Once it's open, you'll be ready to start a new spreadsheet.

B. Navigate to the "File" tab at the top left corner of the screen

After opening Excel, look for the "File" tab located at the top left corner of the screen. This is where you'll find various options for creating and managing your spreadsheets.

Creating a New Blank Spreadsheet

When working with Excel, it's essential to know how to create a new, blank spreadsheet. Follow these simple steps to get started:

  • Click on "File"
  • At the top left corner of the Excel window, you'll see the "File" tab. Click on it to access the file menu.

  • Select "New" from the drop-down menu
  • After clicking on "File," a drop-down menu will appear. Select "New" to open a list of options for creating new documents.

  • Choose "Blank workbook" to create a new, empty spreadsheet
  • From the list of options, choose "Blank workbook" to start a new, empty spreadsheet. This will open a new Excel window with a blank spreadsheet ready for you to work on.

Removing Blank Rows

When working with a spreadsheet in Excel, it's common to encounter blank rows that need to be removed to ensure data accuracy and presentation. Here's a step-by-step guide on how to delete blank rows in Excel:

A. Identify the blank rows within the spreadsheet

Before removing blank rows, you need to identify them within the spreadsheet. Scroll through the data and look for rows that do not contain any information or are entirely blank.

B. Select the blank rows that you want to delete

Once you've identified the blank rows, you need to select them in order to delete them. To do this, click on the row number on the left-hand side of the spreadsheet to select the entire row. You can also select multiple blank rows by holding down the "Ctrl" key while clicking on the row numbers.

C. Right-click and choose "Delete" from the options menu

After selecting the blank rows, right-click on one of the selected row numbers. This will bring up a menu of options. From this menu, choose "Delete" to remove the selected blank rows from the spreadsheet.

Formatting the Blank Spreadsheet

After creating a blank spreadsheet in Excel, it’s important to format it to make it visually appealing and easy to read. This can be done by adjusting column widths, row heights, and applying cell formatting.

A. Adjust column widths and row heights as needed

When working with a blank spreadsheet, you may find that the default column widths and row heights are not suitable for your data. To adjust them:

  • Select the entire worksheet by clicking on the square at the top left corner, or by pressing Ctrl + A
  • Hover your mouse over a column header until the double-headed arrow appears, then click and drag the column to your desired width
  • Do the same for rows by dragging the row headers

B. Apply cell formatting, such as borders or colors, to make the spreadsheet visually appealing

Cell formatting can enhance the visual appeal of your blank spreadsheet. Here’s how to do it:

  • Select the cells you want to format
  • Click on the “Home” tab, then choose your desired formatting options such as borders, fill colors, font colors, and more
  • You can also use the “Format Cells” dialog box to further customize the formatting

Saving and Naming the Blank Spreadsheet

After creating a blank spreadsheet in Excel, it’s important to save and name the file for easy access in the future.

  • A. Click on the "File" tab
  • Once you have completed your blank spreadsheet, go to the top-left corner of the Excel window and click on the "File" tab.

  • B. Select "Save As" from the options menu
  • From the dropdown menu that appears after clicking on the "File" tab, select the "Save As" option. This will allow you to choose the location and name of the file.

  • C. Choose a location on your computer to save the file and give it an appropriate name
  • After selecting "Save As," a window will pop up prompting you to choose a location on your computer to save the file. Navigate to the desired location and then give the file an appropriate name that accurately reflects its content.


In conclusion, we have covered the essential steps to create a blank spreadsheet in Excel. We started by opening a new workbook, then inserting and formatting the necessary columns and rows. It is important to be able to create and format a blank spreadsheet in Excel as it is a fundamental skill for organizing and analyzing data for various tasks, whether it's for business, academic, or personal use.

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