Excel Tutorial: How To Make Blank In Excel Sheet


One common issue many Excel users face is dealing with blank cells within their spreadsheets. Whether it's accidental blank cells or intentionally leaving certain cells empty, maintaining a clean and organized Excel sheet is crucial for efficiency and accuracy in data analysis and presentation. In this tutorial, we will explore how to properly handle and manage blank cells in Excel.

Key Takeaways

  • Blank cells in Excel can hinder data analysis and presentation
  • Identifying and selecting blank rows is essential for managing the issue
  • Deleting blank rows and verifying changes helps maintain a clean sheet
  • Regular maintenance and use of filters can improve efficiency and productivity
  • Organizing Excel sheets is crucial for accurate data analysis and presentation

Step 1: Identify the blank rows

Before you can start filling in the blanks on your Excel sheet, you need to first identify where the blank rows are located. Here are a couple of methods to help you with this:

A. How to scroll through the sheet to find blank rows

One way to identify blank rows in your Excel sheet is to simply scroll through it manually. This can be a time-consuming process, especially if you have a large dataset, but it can be effective for smaller sheets. To do this, simply use the scroll bars or arrow keys to navigate through the rows and visually inspect for any empty cells.

B. Using the find function to locate blank cells

If you have a larger dataset and scrolling through the entire sheet isn't feasible, you can use the "Find" function in Excel to locate blank cells. To do this, click on the "Find & Select" button in the Home tab, then select "Go To Special". In the dialog box that appears, choose "Blanks" and click "OK". This will highlight all the blank cells in your sheet, making it easier for you to identify and work with them.

Step 2: Select the blank rows

Once you have identified the blank rows in your Excel sheet, the next step is to select them for further action. There are a few different ways to do this, depending on your specific needs and preferences.

A. Highlighting the entire row with blank cells

If you want to highlight the entire row that contains blank cells, you can do so using the following steps:

  • Click on the row number on the left-hand side of the Excel sheet to select the entire row.
  • Go to the "Home" tab on the Excel ribbon.
  • Click on the "Fill Color" tool in the "Font" group.
  • Choose a color to highlight the selected row with blank cells.

B. Using the Ctrl and Shift keys for multiple selections

If you need to select multiple non-adjacent rows with blank cells, you can use the Ctrl and Shift keys to make your selections. Here's how:

  • Click on the row number of the first row you want to select.
  • Hold down the Ctrl key on your keyboard.
  • Click on the row numbers of the additional rows you want to select.
  • Release the Ctrl key.
  • If you want to select a range of rows, click on the first row number, hold down the Shift key, and then click on the last row number in the range.

Step 3: Delete the blank rows

Once you have identified and selected the blank rows in your Excel sheet, the next step is to delete them to clean up your data and make it more organized. There are two main methods you can use to delete the blank rows.

A. Using the right-click menu to delete rows

The simplest way to delete the blank rows is by using the right-click menu in Excel. Follow these steps:

  • Select the entire row: Right-click on the row number on the left-hand side of the sheet to select the entire row. Alternatively, you can click and drag to select multiple rows at once.
  • Delete the selected rows: After selecting the rows, right-click on any of the selected row numbers and choose "Delete" from the context menu. This will prompt a dialog box asking if you want to shift the cells up or shift the cells left. Choose the appropriate option and click "OK" to delete the selected rows.

B. Utilizing the delete function from the Home tab

If you prefer using the Excel ribbon, you can also utilize the delete function from the Home tab. Here's how to do it:

  • Select the entire row: Click on the row number to select the entire row, or click and drag to select multiple rows.
  • Access the delete function: Go to the Home tab on the Excel ribbon, locate the "Cells" group, and click on the "Delete" dropdown menu.
  • Choose the delete option: From the dropdown menu, select "Delete Sheet Rows" to remove the selected rows. You can also choose "Delete Sheet Columns" if you need to remove empty columns instead.

By following these simple steps, you can efficiently delete the blank rows from your Excel sheet, keeping your data clean and well-organized.

Step 4: Verify the changes

Once you have removed the blank rows from your Excel sheet, it's important to verify the changes to ensure that the sheet is now clean and organized.

A. Scrolling through the sheet to confirm removal of blank rows
  • Tip: Use the scroll bar or arrow keys to manually go through the sheet and check for any remaining blank rows.
  • Benefit: This method allows you to visually inspect the sheet and ensure that all blank rows have been successfully removed.

B. Check for any unintended deletions and correct if necessary
  • Tip: Look for any unintended deletions of non-blank rows or data and make necessary corrections.
  • Benefit: By double-checking for unintended deletions, you can avoid any potential loss of important data in the sheet.

Additional Tips for Excel Sheet Maintenance

When working with large excel sheets, it's important to keep them organized and free from unnecessary data. Here are some additional tips for maintaining your excel sheets:

  • Regularly checking for and removing blank rows
  • Blank rows can clutter your excel sheet and make it difficult to navigate. To keep your sheet clean, regularly scan for and remove any blank rows. This can be done manually by scrolling through the sheet, or by using the "Go To Special" function to select and delete blank rows. By keeping your sheet free from unnecessary blank rows, you'll make it easier to work with and analyze the data.

  • Utilizing filters to identify and remove unwanted data
  • Filters are a powerful tool in Excel that can help you identify and remove unwanted data from your sheet. By applying filters to your columns, you can quickly find and remove duplicate or irrelevant entries. Filters can also be used to sort data based on specific criteria, making it easier to identify and eliminate any unnecessary information.


In conclusion, maintaining a clean Excel sheet is crucial for keeping your data organized and easily accessible. By regularly removing unnecessary blanks and organizing your data, you can improve your efficiency and productivity when working with Excel. It is important to keep your Excel sheet clean and well-organized to avoid any confusion or errors that may arise from cluttered data. So, take the time to clean up your Excel sheets regularly and reap the benefits of a more streamlined and efficient workflow.

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