Excel Tutorial: How To Create A Month Drop-Down List In Excel

Introduction


Are you tired of manually typing in the names of the months in your Excel spreadsheet? In this tutorial, we will show you how to create a drop-down list for the months in Excel, making data entry faster and more accurate. This simple but powerful feature can save you time and reduce errors in your spreadsheets, allowing you to focus on more important tasks.


Key Takeaways
  • Creating a drop-down list for months in Excel can save time and reduce errors in data entry.
  • By naming the range of cells containing the months, it becomes easier to manage and reference the list.
  • Data validation and using the "List" criteria are essential for creating the drop-down list in Excel.
  • Utilizing drop-down lists for data entry in Excel can improve accuracy and efficiency in spreadsheet tasks.
  • By following the outlined steps, you can easily create a month drop-down list in Excel and streamline your data entry process.


Step 1: Open Excel and select the cell where you want the drop-down list


A. Open Excel on your computer

B. Click on the cell where you want the drop-down list to appear


Step 2: Enter the list of months


Once you have created a drop-down list, the next step is to enter the list of months that will appear in the drop-down menu.

A. Type out the list of months in a separate column


To begin, open a new worksheet or select a separate column in your existing worksheet where you want to enter the list of months. It's important to keep this list separate from any other data in your worksheet to avoid any confusion.

B. Be sure to include all 12 months in the list


When typing out the list of months, be sure to include all 12 months of the year. This will ensure that the drop-down menu is comprehensive and includes all the options a user might need.

  • January
  • February
  • March
  • April
  • May
  • June
  • July
  • August
  • September
  • October
  • November
  • December

Once you have entered the complete list of months in a separate column, you are ready to proceed to the next step in creating the month drop-down list in Excel.


Step 3: Name the range of cells containing the months


After creating the list of months, the next step is to name the range of cells containing the months. This will make it easier to refer to the list when creating the drop-down menu.

A. Select the range of cells containing the months


First, select the range of cells that contain the list of months. This can be a single column or row, depending on how you have organized your list.

B. Go to the Formulas tab and click on "Name Manager" to give the range a name


Next, navigate to the Formulas tab in the Excel ribbon. Under the Formulas tab, click on "Name Manager" to open the Name Manager window.

Within the Name Manager window, click on the "New" button to create a new named range. In the "New Name" window, enter a descriptive name for the range, such as "MonthsList."

After entering the name, you can specify the range of cells that the name should refer to by selecting the range in the spreadsheet or manually entering the cell references in the "Refers to" field.

Once you have specified the range, click "OK" to create the named range. Now, you can easily refer to this named range when creating the drop-down list in Excel.


Step 4: Create the drop-down list in the selected cell


After setting up the validation criteria, it's time to create the actual drop-down list in the selected cell.

A. Go back to the cell where you want the drop-down list


Once you have selected the cell where you want the drop-down list to appear, go back to that cell in the Excel spreadsheet.

B. Click on Data Validation in the Data tab and choose "List" as the validation criteria


Next, click on the Data tab in the Excel ribbon and select Data Validation. In the Data Validation dialog box, choose "List" from the drop-down menu under Allow. This will enable the drop-down list feature for the selected cell.


Step 5: Input the range name in the source field


A. In the Data Validation window, input the name of the range of cells containing the months

B. Click OK to create the drop-down list


Conclusion


Recap: To create a month drop-down list in Excel, first, select the cell where you want the drop-down list to appear. Then, go to the Data tab, click on Data Validation, and choose List as the Allow option. Finally, enter the month names separated by a comma in the Source box.

Importance: Utilizing drop-down lists for data entry in Excel is essential for maintaining consistency and accuracy in your spreadsheets. It helps to minimize errors and ensures that only valid data is entered, improving the overall quality of your data analysis and decision-making process.

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