Excel Tutorial: How To Create A Menu In Excel


Creating a menu in Excel is a crucial step in organizing and navigating through your spreadsheet efficiently. A menu provides a user-friendly interface for accessing different functions and commands, making it easier to work with large amounts of data. In this tutorial, we will guide you through the steps to create a menu in Excel, helping you streamline your workflow and improve productivity.

A. Importance of creating a menu in Excel

Having a menu in Excel saves time and effort by providing quick access to frequently used commands and functions. It also enhances the user experience by simplifying navigation and reducing the learning curve for new users.

B. Overview of the tutorial

In this tutorial, we will cover the essential steps to create a menu in Excel, including how to add, customize, and organize menu items. By the end of this tutorial, you will have the skills to create a menu tailored to your specific needs, optimizing your Excel experience.

Key Takeaways

  • Creating a menu in Excel is essential for organizing and navigating through spreadsheets efficiently.
  • A menu provides quick access to frequently used commands, saving time and effort.
  • Customizing and organizing the menu can streamline workflow and improve productivity.
  • Maintaining the custom menu includes backing up settings and updating for new Excel versions.
  • Exploring and practicing more Excel features can further enhance the user experience.

Understanding the Excel interface

When working in Excel, it is important to understand the interface in order to effectively navigate and utilize its features. The interface is mainly composed of the ribbon, which contains different tabs and their functions.

A. Navigating the ribbon
  • The ribbon is located at the top of the Excel window and contains all the tools and commands needed to perform tasks.
  • It is divided into different tabs, each focusing on a specific set of tasks, such as formatting, data, formulas, and more.
  • To navigate the ribbon, simply click on the tab that corresponds to the task you want to perform, and a set of related commands will be displayed.

B. Understanding the different tabs and their functions
  • The Home tab contains the most frequently used commands, such as formatting, font styles, alignment, and more.
  • The Insert tab allows you to add various elements to your spreadsheet, such as charts, tables, pictures, and more.
  • The Formulas tab provides access to a wide range of built-in functions and formulas that can be used to perform calculations and data analysis.
  • The Data tab includes tools for sorting, filtering, and analyzing data, as well as options for importing and exporting data from external sources.
  • The Review tab is dedicated to reviewing and proofreading your spreadsheet, with features such as spell check, comments, and tracking changes.
  • The View tab allows you to customize the way your spreadsheet is displayed, with options for zooming, arranging windows, and showing or hiding gridlines and headings.

Creating a custom menu in Excel

Creating a custom menu in Excel allows you to access your most frequently used commands in one convenient location. Here's a step-by-step guide on how to create a custom menu in Excel:

Accessing the Developer tab

To create a custom menu in Excel, you'll first need to access the Developer tab. Follow these steps:

  • Step 1: Open Excel and click on "File" in the top left corner.
  • Step 2: Select "Options" from the left-hand menu.
  • Step 3: In the Excel Options window, click on "Customize Ribbon."
  • Step 4: Check the box next to "Developer" in the right-hand column and click "OK."

Adding a new group to the Developer tab

Once you have access to the Developer tab, you can begin adding a new group to it for your custom menu. Here's how to do it:

  • Step 1: Click on the "Developer" tab at the top of the Excel window.
  • Step 2: In the Developer tab, click on "Insert" in the Controls group.
  • Step 3: Choose "Button (Form Control)" or "Button (ActiveX Control)" to add a new button to the tab.
  • Step 4: Right-click on the new button and select "Assign Macro."

Adding commands to the custom menu

Now that you have a new group on the Developer tab, you can start adding commands to your custom menu. Follow these steps to add commands:

  • Step 1: Right-click on the new group and select "Customize the Ribbon."
  • Step 2: In the Excel Options window, choose "Main Tabs" from the drop-down menu.
  • Step 3: Locate the group you created in the right-hand column and select the commands you want to add to it from the left-hand column.
  • Step 4: Click "Add" to move the selected commands to your custom group, then click "OK" to save your changes.

Organizing and customizing the menu

When using Excel, it can be helpful to customize the menu to suit your specific needs. This can involve rearranging commands within the menu, renaming and customizing the menu items, and assigning icons to the menu items.

A. Rearranging commands within the menu
  • 1. To rearrange commands within the menu, you can simply click and drag the command to the desired location. This allows you to prioritize the most frequently used commands for easy access.
  • 2. You can also add separators to group related commands together, making it easier to navigate the menu.

B. Renaming and customizing the menu items
  • 1. To rename a menu item, right-click on the command and select "Customize the Ribbon". From there, you can edit the display name to better suit your preferences.
  • 2. For further customization, you can create new groups and tabs within the menu to organize commands based on their function.

C. Assigning icons to the menu items
  • 1. Adding icons to the menu items can help visually distinguish between different commands and make navigation more intuitive.
  • 2. To assign an icon, right-click on the command, select "Change Button Image", and choose from the available icons or upload a custom icon.

Testing and using the custom menu

After creating a custom menu in Excel, it is essential to test its functionality and start using it to streamline tasks. Additionally, obtaining feedback from users and making necessary adjustments will ensure the menu is effective and user-friendly.

A. Checking the functionality of the menu
  • Test the menu options to ensure they work as intended
  • Verify that the menu is easily accessible and visible to users
  • Check for any glitches or errors in the menu functionality

B. Using the custom menu to streamline tasks
  • Integrate the menu into your regular workflow
  • Utilize the menu options to perform various tasks efficiently
  • Train other users on how to navigate and use the custom menu

C. Getting feedback and making adjustments
  • Solicit feedback from users on their experience with the custom menu
  • Take note of any issues or suggestions for improvement
  • Make necessary adjustments to the menu based on user feedback

Tips for maintaining the custom menu

After creating a custom menu in Excel, it's important to maintain and update it as needed. Here are some tips for maintaining the custom menu:

A. Backing up the custom menu settings

It's essential to regularly back up the custom menu settings to prevent any loss of data or customization. This can be done by exporting the custom menu settings and saving them in a secure location. Here's how to do it:

  • Step 1: Go to the File tab and select Options.
  • Step 2: In the Excel Options dialog box, click on Customize Ribbon.
  • Step 3: Click on the Import/Export button and choose Export all customizations.

B. Updating the menu for new Excel versions

As new versions of Excel are released, it's important to update the custom menu to ensure compatibility and functionality. Follow these steps to update the custom menu for new Excel versions:

  • Step 1: Open the new version of Excel and go to the File tab.
  • Step 2: Select Options and then click on Customize Ribbon.
  • Step 3: Import the previously exported custom menu settings to apply them to the new version.

C. Sharing the custom menu with others

If you want to share the custom menu with colleagues or team members, you can easily do so by exporting the custom menu settings and sending them the file. Here's how to share the custom menu with others:

  • Step 1: Export the custom menu settings as mentioned in the backing up section.
  • Step 2: Share the exported file with others via email or a shared drive.
  • Step 3: Instruct the recipients to import the custom menu settings using the Import/Export button in the Excel Options dialog box.


Creating a custom menu in Excel is essential for streamlining your workflow and improving efficiency. It allows you to access frequently used tools and commands with just a click, saving time and effort. As you continue to practice and explore more Excel features, you will discover the endless possibilities for customization and optimization. So, keep experimenting and learning to make the most out of this powerful tool!

Excel Dashboard

ONLY $99

    Immediate Download

    MAC & PC Compatible

    Free Email Support

Related aticles