Excel Tutorial: How To Copy Header In Excel


When working with a large dataset in Excel, it's important to ensure that the headers are easily accessible and visible as you scroll through the spreadsheet. One way to do this is by copying the headers and keeping them visible at all times. In this tutorial, we will go over the steps to copy headers in Excel and ensure that they are always in view as you work with your data.

Key Takeaways

  • Copying headers in Excel is important for easy accessibility and visibility while working with large datasets.
  • The steps to copy headers in Excel include selecting the header, copying it, pasting it, removing blank rows, and adjusting column widths.
  • Using keyboard shortcuts (Ctrl + C for copy, Ctrl + V for paste) can make the process more efficient.
  • Utilizing Excel functions such as filters and AutoFit can help streamline the process of copying and adjusting headers.
  • Practicing and mastering the header copying technique in Excel can greatly enhance data management and organization skills.

Step 1: Selecting the header

When working with an Excel spreadsheet, it's important to know how to copy the header for various purposes such as creating a new sheet or analyzing data. Here's a step-by-step guide on how to do that:

A. Open the Excel spreadsheet

Begin by opening the Excel spreadsheet that contains the header you want to copy. Make sure to have the file opened before moving on to the next step.

B. Navigate to the header row

Once the file is open, locate the header row in the spreadsheet. The header row is typically the first row at the top of the sheet and contains labels for each column.

C. Click and drag to select the entire header row

To copy the header, place your cursor at the beginning of the header row, click and hold the left mouse button, and drag your cursor to the end of the header row to select the entire row. This will highlight the entire header, indicating that it has been selected.

Step 2: Copying the header

Once you have selected the header row that you want to copy, you can use the following methods to copy it:

  • A. Right-click on the selected header row
  • One way to copy the header is to right-click on the selected header row. This will open a menu with various options.

  • B. Click on the "Copy" option from the menu
  • After right-clicking on the selected header row, you can then click on the "Copy" option from the menu that appears. This will copy the header to your clipboard.

  • C. Alternatively, use the keyboard shortcut Ctrl + C to copy the header
  • If you prefer using keyboard shortcuts, you can simply press Ctrl + C after selecting the header row to copy it.

Step 3: Pasting the header

After copying the header, the next step is to paste it into the desired location in your Excel sheet.

A. Navigate to the first row where you want to paste the header

Click on the cell in the first row where you want the header to appear. This could be the first row of a new worksheet or a different location within the same worksheet.

B. Right-click and select the "Paste" option from the menu

Once you have selected the desired cell, right-click on it to open the context menu. From the menu, choose the "Paste" option to paste the copied header into the selected cell.

C. Alternatively, use the keyboard shortcut Ctrl + V to paste the header

If you prefer using keyboard shortcuts, you can simply press Ctrl + V after selecting the desired cell to paste the header.

Step 4: Removing blank rows

After copying the header, it's important to clean up the data by removing any blank rows to ensure accuracy and consistency.

A. Use the filter function to identify blank rows
  • Select the entire dataset

  • Click on the "Filter" button in the "Data" tab

  • Open the drop-down menu in the header row of the column you want to filter

  • Deselect all options except for "Blanks"

B. Select and delete the blank rows
  • After filtering for blank rows, select the entire row by clicking on the row number on the left side of the spreadsheet

  • Right-click and choose "Delete" to remove the blank rows

C. Alternatively, use the "Go To Special" function to select and delete blank rows
  • Select the entire dataset

  • Press "Ctrl" + "G" to open the "Go To" dialog box

  • Click on "Special" and choose "Blanks" to select all blank cells

  • Right-click and choose "Delete" to remove the blank rows

Step 5: Adjusting column widths

Once you have successfully copied the header in Excel, the next step is to ensure that the columns are correctly sized to accommodate the pasted header.

  • Resize columns to fit the pasted header

    After pasting the header, you may find that the columns are not wide enough to display the entire header text. To fix this, you can manually resize the columns by placing your cursor on the line between two column headers, clicking and dragging to adjust the width.

  • Use the AutoFit feature to adjust column widths automatically

    If you have a large number of columns and manually adjusting each one would be time-consuming, you can use the AutoFit feature. To do this, select the entire worksheet or the specific columns you want to resize, then go to the "Home" tab, click on "Format" in the "Cells" group, and choose "AutoFit Column Width."

  • Manually adjust column widths as needed

    In some cases, you may need to manually adjust certain columns to make them wider or narrower than the default width provided by the AutoFit feature. Simply follow the same process as resizing columns to fit the pasted header, as mentioned earlier.


Copying headers in Excel is a crucial skill that can save you time and ensure accuracy in your data. By copying headers, you can easily replicate the same formatting and structure across multiple sheets or workbooks, streamlining your workflow and minimizing errors. In this tutorial, we learned the simple steps to copy headers in Excel, from selecting the header cell to using the drag-and-drop method or the copy and paste function. Now, it's time to put this knowledge into practice and master the art of header copying in Excel. With some practice, you'll be able to efficiently manage your data and improve your productivity.

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