Excel Tutorial: How To Copy Excel To Word


Welcome to our Excel tutorial on how to copy Excel to Word. This skill is essential for anyone who works with data and wants to present it in a professional and polished manner. Whether you are creating reports, presentations, or documents, the ability to seamlessly transfer data from Excel to Word can save you time and effort, and give your work a more polished and cohesive look.

Key Takeaways

  • Copying Excel data to Word is essential for professional data presentation
  • Select and copy Excel data, then paste and format it in Word for a polished look
  • Remember to update the pasted data in Word if the original Excel data changes
  • Practice is key to mastering the skill of copying Excel to Word
  • Seamlessly transferring data from Excel to Word can save time and effort

Step 1: Selecting the Excel Data

Before copying data from Excel to Word, you need to select the specific cells or table that you want to transfer. Here's how to do it:

  • A. Open the Excel file that contains the data you want to copy

    Launch Microsoft Excel and open the file that contains the data you wish to transfer to Word. Navigate to the specific worksheet that contains the data.

  • B. Highlight the cells or the entire table that you want to copy

    Using your mouse or keyboard, highlight the cells or the entire table that you want to copy. You can click and drag the cursor to select multiple cells, or click on the first cell and then hold down the Shift key while clicking on the last cell to select a range. Once the desired data is selected, it will be outlined with a bold border.

Step 2: Copying the Excel Data

Once you have selected the data you want to transfer to your Word document, the next step is to copy the data onto your clipboard.

A. Right-click on the selected data

After you have selected the data, right-click on it to bring up the context menu. This menu will provide you with various options for what you can do with the selected data.

B. Click on the "Copy" option from the dropdown menu

From the dropdown menu that appears after right-clicking on the selected data, click on the "Copy" option. This will copy the selected data onto your clipboard, allowing you to paste it into your Word document.

Step 3: Pasting the Excel Data into Word

After you have copied the Excel data, you can now paste it into your Word document. Here’s how:

A. Open the Word document where you want to paste the Excel data

First, open the Word document where you want to insert the Excel data. Make sure to position your cursor at the desired location within the document.

B. Right-click on the desired location and select "Paste" to insert the Excel data

Once you have positioned your cursor at the desired location, right-click and select the "Paste" option from the drop-down menu. This will insert the Excel data into your Word document at the selected location.

Step 4: Formatting the Pasted Excel Data

Once you have pasted the Excel data into your Word document, it’s time to make sure it fits and looks visually appealing. Follow these tips to adjust the formatting of the pasted Excel data:

A. Adjust the formatting of the pasted Excel data to fit the Word document

  • Resize the pasted Excel data: Click on the pasted Excel data, then use the corner handles to drag and resize it to fit the Word document layout.
  • Adjust column widths: If the pasted Excel table doesn’t fit within the document margins, adjust the column widths by clicking and dragging the column borders.
  • Remove gridlines: If the gridlines from the Excel sheet are still visible, go to the “Layout” tab in Word and uncheck the “View Gridlines” option.

B. Use the formatting options in Word to make the pasted data visually appealing

  • Apply a table style: To make the pasted Excel table visually appealing, select the table and choose a style from the “Table Tools” tab in Word.
  • Adjust cell padding: If the text in the pasted Excel table looks too crowded, adjust the cell padding by right-clicking the table, selecting “Table Properties,” and adjusting the cell margins.
  • Change font and colors: You can also change the font style, size, and colors of the pasted Excel data to match the overall look and feel of your Word document.

By following these formatting tips, you can ensure that the pasted Excel data looks seamless and professional within your Word document.

Step 5: Updating the Pasted Excel Data

After you have successfully pasted your Excel data into Word, it's important to know how to update the pasted data in case the original Excel file changes. Here's how you can do it:

A. If the original Excel data changes, update the pasted data in Word
  • Option 1: Manually update the Excel data in Word by copying the new data from Excel and pasting it over the existing data in Word.
  • Option 2: Use the "Linked Worksheet Object" feature to automatically update the pasted data in Word whenever the original Excel file is changed.

B. Right-click on the pasted data and select "Linked Worksheet Object" to update automatically
  • Step 1: Right-click on the pasted Excel data in Word.
  • Step 2: From the context menu, select "Linked Worksheet Object."
  • Step 3: A prompt will appear asking if you want to link the Excel data to Word. Click "OK" to confirm.
  • Step 4: Now, whenever the original Excel data is updated, the pasted data in Word will automatically reflect those changes.


In this tutorial, we covered the step-by-step process of copying Excel data to Word. We discussed how to select and copy the Excel data, as well as how to paste it into a Word document. It's important to ensure that the formatting is maintained during the copying process. Remember to practice this process on your own to ensure a better understanding. The more you practice, the more proficient you will become at transferring data between these two essential programs.

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