Excel Tutorial: How To Convert Pdf In Excel


Converting PDF to Excel is a crucial skill for professionals who need to extract data from reports, invoices, or other documents. By converting PDF files into Excel spreadsheets, users can easily manipulate and analyze the data for further use. In this tutorial, we will provide a brief overview of the process of converting PDFs into Excel files, allowing you to efficiently manage and utilize your data.

Key Takeaways

  • Converting PDF to Excel is important for extracting and analyzing data from documents.
  • Tools such as Adobe Acrobat and online converters are available for the conversion process.
  • Maintaining formatting and checking for errors are essential in the conversion process.
  • Importing PDF into Excel requires understanding Excel's data import options and organizing the data post-import.
  • Best practices include ensuring optimal formatting, checking for issues, and avoiding complex tables and graphs.

Understanding the tools

Converting PDF files into Excel can be a crucial skill in the professional world. To successfully convert PDFs into Excel, it's important to understand the tools available for the job.

A. Familiarize with Adobe Acrobat

Adobe Acrobat is a powerful tool for working with PDFs. It offers a range of features for editing, organizing, and converting PDF files. Familiarizing yourself with Adobe Acrobat will give you a solid foundation for converting PDFs into Excel.

B. Explore online PDF to Excel converters

There are several online tools available that specialize in converting PDF files into Excel. These tools often offer a user-friendly interface and quick conversion process. Exploring these online converters can provide alternative options for your PDF to Excel conversion needs.

C. Introduction to Excel's import feature

Excel itself offers a built-in feature to import data from external sources, including PDF files. Understanding how to use Excel's import feature can streamline the conversion process and provide more control over the resulting Excel file.

Converting PDF to Excel using Adobe Acrobat

Converting PDF files to Excel can be a useful skill in the business world. This tutorial will guide you through the process using Adobe Acrobat, a popular software for creating, editing, and managing PDF documents.

Step-by-step guide to using Adobe Acrobat

  • Open the PDF file: Launch Adobe Acrobat and open the PDF file that you want to convert to Excel.
  • Select the export option: Go to the "File" menu and choose "Export To" followed by "Microsoft Excel Workbook."
  • Choose the conversion settings: A dialog box will appear, allowing you to select the conversion settings. You can choose to export the entire document or select specific pages. You can also adjust the layout and formatting options.
  • Save the Excel file: Choose a location and file name for the converted Excel file, then click "Save" to complete the conversion process.

Tips for maintaining formatting during conversion

  • Use OCR (Optical Character Recognition): If the PDF file contains scanned images or non-editable text, consider using the OCR feature in Adobe Acrobat to ensure that the text is accurately converted to Excel.
  • Check the converted file: After the conversion, review the Excel file to ensure that the formatting, tables, and other elements have been accurately transferred from the PDF. Make any necessary adjustments using Excel's formatting tools.
  • Consider the original PDF layout: If the PDF file has a complex layout with multiple columns, tables, or graphics, it may require additional manual formatting in Excel to maintain the original design.
  • Keep the original PDF file: It's a good practice to keep the original PDF file as a reference, especially if there are any discrepancies or formatting errors in the converted Excel file.

Converting PDF to Excel using online converters

Converting a PDF file to an Excel spreadsheet can be a useful skill to have, especially if you need to extract data or tables from a PDF document. While there are various methods to accomplish this task, using an online converter is a convenient option for many users. In this tutorial, we will walk through the process of converting a PDF to Excel using an online converter.

A. Researching and choosing a reliable online converter
  • Researching: Begin by researching and identifying reputable online converters for PDF to Excel conversion. Look for user reviews and ratings to gauge the reliability and quality of the converter.
  • Choosing: Once you have a list of potential converters, compare their features, ease of use, and any additional functionalities they may offer. Choose the converter that best suits your needs and has a good track record for accuracy in conversion.

B. Walkthrough of the conversion process
  • Uploading the file: Start by visiting the website of your chosen online converter. Look for the option to upload your PDF file. Click on the designated area or button to select the PDF file from your device.
  • Choosing the output format: After uploading the PDF file, select Excel or .xlsx as the desired output format. Some converters may also offer options to customize the output settings, such as specifying the range of pages to convert or adjusting the layout.
  • Initiating the conversion: Once you have selected the output format and adjusted any settings, proceed to initiate the conversion process. Depending on the size of the PDF file and the server load, this may take a few moments.
  • Downloading the Excel file: Once the conversion is complete, the online converter will provide a link or button to download the converted Excel file. Click on the link or button to save the file to your device.

C. Checking and correcting any errors post-conversion
  • Reviewing the Excel file: Open the downloaded Excel file and review the content to ensure that the conversion was successful. Pay attention to the formatting, formulas, and any potential errors or discrepancies.
  • Correcting errors: If you identify any errors or inconsistencies in the converted Excel file, use the appropriate Excel tools to correct them. This may involve adjusting the formatting, re-entering data, or fixing formulas.
  • Verifying accuracy: Once you have made any necessary corrections, verify the accuracy of the converted Excel file by comparing it to the original PDF document. Ensure that all essential data and formatting have been preserved during the conversion process.

Importing PDF into Excel

Converting PDF into Excel can be a useful skill to have, especially when working with data that needs to be manipulated or analyzed. In this tutorial, we will explore the process of importing PDF into Excel using various data import options and provide a step-by-step guide to help you seamlessly convert your PDF files into Excel spreadsheets. We will also discuss some tips for cleaning and organizing the data after import.

Understanding Excel's data import options

Before jumping into the process of importing a PDF into Excel, it's important to understand Excel's data import options. Excel offers several methods for importing data, including using the "Data" tab, "Get & Transform Data," and external data sources. Each method has its own set of features and benefits, allowing users to choose the most suitable option based on their specific requirements.

Step-by-step guide to importing PDF into Excel

Now that we have a good understanding of Excel's data import options, let's dive into the step-by-step guide for importing a PDF into Excel.

  • Step 1: Open Excel and navigate to the "Data" tab.
  • Step 2: Click on "Get Data" and select "From File."
  • Step 3: Choose "From PDF" from the list of options.
  • Step 4: Select the PDF file you want to import and click "Import."
  • Step 5: Follow the on-screen instructions to customize the import settings, such as selecting the range of data, table format, and data type.
  • Step 6: Once the import is complete, the PDF data will be displayed in an Excel spreadsheet, ready for further manipulation and analysis.

Tips for cleaning and organizing the data after import

After importing the PDF data into Excel, it's essential to clean and organize the data to ensure accuracy and usability. Here are some tips to help you with this process:

  • Remove unnecessary elements: Eliminate any unnecessary columns, rows, or characters that may have been imported along with the data.
  • Format the data: Apply appropriate formatting, such as date or number formatting, to make the data more readable and coherent.
  • Check for errors: Double-check the imported data for any inaccuracies or anomalies that may have occurred during the conversion process.
  • Organize the data: Arrange the data in a logical and structured manner, using headers and labels to categorize and differentiate the information.

By following these tips, you can ensure that the imported PDF data is clean, organized, and ready for further analysis or presentation.

Best practices for converting PDF to Excel

Converting PDF to Excel can be a challenging task, especially if the PDF file is not optimized for conversion. To ensure a smooth and accurate conversion process, it's essential to follow best practices and consider a few key factors before starting the conversion.

A. Ensuring the PDF is formatted for optimal conversion
  • Use text-based PDFs whenever possible:

    PDFs that contain actual text rather than scanned images are easier to convert to Excel. Ensure that the PDF you're working with is text-based to improve the accuracy of the conversion process.
  • Check for selectable text:

    Before converting the PDF to Excel, make sure that the text within the PDF document is selectable. If the text cannot be selected, it may indicate that the PDF is an image-based document, which can lead to inaccuracies during the conversion process.

B. Checking for merged cells and other formatting issues
  • Unmerge cells:

    Merged cells can cause complications during the conversion process, leading to errors in the Excel file. Before converting, it's crucial to unmerge any cells within the PDF to ensure a seamless conversion.
  • Remove extra formatting:

    Complex formatting, such as custom fonts, colors, and styles, can also impact the accuracy of the conversion. Remove any unnecessary formatting and simplify the layout of the PDF to facilitate a smoother conversion.

C. Avoiding complex tables and graphs
  • Simplify tables:

    Complex tables with nested structures or irregular formatting can be difficult to convert accurately. Whenever possible, simplify the tables within the PDF to improve the chances of a successful conversion to Excel.
  • Consider alternative methods for graphs:

    Graphs and charts within a PDF may not always translate perfectly to Excel. If the graphical data is essential, consider manually recreating the visuals in Excel rather than relying solely on the conversion process.


Converting PDF to Excel can be a valuable skill for professionals and students alike. In this tutorial, we have covered the different methods for converting PDF to Excel, including using online tools, software, and manual data entry. We encourage our readers to practice and explore these options to find the method that works best for them. With a little bit of effort, you can easily convert PDFs into Excel spreadsheets and streamline your data management process.

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