Excel Tutorial: How To Convert A Pdf To Excel For Free


Are you tired of manually inputting data from a PDF into an Excel spreadsheet? In this tutorial, we will explore the importance of being able to convert a PDF to Excel for free and provide you with a step-by-step guide on how to do so. Whether you are a student, business professional, or simply someone looking to organize your data more efficiently, knowing how to convert PDFs to Excel can be a game-changer.

Key Takeaways

  • Converting PDF to Excel can save time and make data analysis more efficient.
  • There are free tools available for converting PDF to Excel, such as Smallpdf and Microsoft Excel's built-in features.
  • Using high-quality PDFs and double-checking for errors can lead to successful conversions.
  • Smallpdf and Microsoft Excel offer step-by-step guides for converting PDF to Excel.
  • Converting PDF to Excel is beneficial for students, business professionals, and anyone looking to organize data efficiently.

Benefits of converting pdf to excel

Converting a pdf to excel offers a range of benefits for individuals and businesses alike. Below are a few key advantages of converting pdf to excel:

A. Ability to edit and analyze data more effectively
  • Preservation of data integrity: When you convert a pdf to excel, you can preserve the integrity of the data, including formulas, formatting, and calculations, allowing for accurate analysis and manipulation of the data.
  • Editing capabilities: Excel provides robust editing capabilities, allowing you to make changes to the data, including adding new information, removing irrelevant data, or modifying existing content.
  • Data analysis: Excel's powerful tools and functions enable you to perform in-depth analysis of the data, including creating charts, graphs, and pivot tables to gain valuable insights.
  • Collaboration: By converting a pdf to excel, you can easily share and collaborate on the data with colleagues, making it a more versatile and collaborative format.

B. Time-saving and efficient process for data extraction
  • Automated conversion: Converting a pdf to excel using free online tools or software can save time by automating the extraction process, eliminating the need for manual entry of data.
  • Streamlined workflow: Excel's structured format allows for easy sorting, filtering, and organization of data, streamlining the overall workflow for data extraction and analysis.
  • Reduced errors: By converting pdf to excel, you can minimize the risk of errors that may occur during manual data entry, ensuring accuracy and reliability of the extracted data.
  • Improved productivity: With the ability to quickly convert pdf to excel, individuals and businesses can improve productivity by efficiently extracting and utilizing data for various purposes.

Available free tools for converting pdf to excel

Converting a PDF to an Excel file can be a convenient and time-saving process, especially when working with data or tables. There are several free tools available that can help you accomplish this task with ease. Here are some of the popular options:

A. Online converters

  • Smallpdf: Smallpdf is a popular online platform that offers a wide range of PDF tools, including the ability to convert PDF files to Excel. The process is simple and straightforward, requiring you to upload the PDF file and then download the converted Excel file.

  • Zamzar: Another online converter that provides a free option for converting PDF to Excel is Zamzar. This platform supports a variety of file formats and offers a user-friendly interface for easy conversion.

B. Built-in features in Microsoft Excel and Google Sheets

  • Microsoft Excel: For users who have Microsoft Excel installed on their computers, there is a built-in feature that allows you to open a PDF file directly in Excel and then save it as an Excel workbook. This can be a convenient option for those who prefer to work within the Excel environment.

  • Google Sheets: Similarly, Google Sheets also provides the ability to import a PDF file and convert it into a Google Sheets document. This can be useful for those who prefer to work in the cloud and collaborate with others in real-time.

Step-by-step guide for using Smallpdf to convert pdf to excel

Converting a PDF to Excel can be a convenient way to extract data from a document and make it editable. Smallpdf offers a simple and free solution for this task. Follow the steps below to convert your PDF to Excel with ease.

A. Uploading the pdf file to Smallpdf

To get started, go to the Smallpdf website and select the "PDF to Excel" tool. Once on the tool page, click on the "Choose file" button to upload the PDF document you want to convert. You can also drag and drop the file directly into the designated area to initiate the upload process.

B. Choosing the excel format for conversion

After the file has been successfully uploaded, Smallpdf will begin processing it. Once the processing is complete, you will be presented with the option to choose the output format. In this case, select the "Excel" format for conversion. Smallpdf also offers options to customize the conversion settings if needed.

C. Downloading the converted excel file

Once you have selected the output format, click on the "Convert" button to initiate the conversion process. After a few moments, Smallpdf will generate the Excel file from the PDF. You will then be prompted to download the converted file to your computer. Simply click on the "Download" button to save the Excel file to your desired location.

Step-by-step guide for using Microsoft Excel to convert pdf to excel

Converting a pdf file to an excel spreadsheet can be a simple process when using Microsoft Excel. Follow these steps to easily convert a pdf to excel for free.

A. Opening the pdf file in Microsoft Excel
  • Browse to the location of the pdf file on your computer.
  • Right-click on the pdf file and select Open with from the dropdown menu.
  • Select Microsoft Excel from the list of available programs.
  • Click OK to open the pdf file in Excel.

B. Using the text recognition feature to convert pdf to editable text
  • Once the pdf file is open in Excel, go to the Review tab on the toolbar.
  • Select Convert to Text from the options available.
  • Choose the PDF to Text option from the dropdown menu.
  • Excel will then use its text recognition feature to convert the pdf to editable text.

C. Saving the file as an excel spreadsheet
  • After the pdf has been converted to editable text, go to File on the toolbar.
  • Select Save As from the options available.
  • Choose the location where you want to save the file and enter a name for the excel spreadsheet.
  • From the Save as type dropdown menu, select Excel Workbook (*.xlsx).
  • Click Save to save the pdf as an excel spreadsheet.

Tips for successful conversion

Converting a PDF to Excel can be a tricky process, but with the right tools and techniques, you can achieve accurate and efficient results. Here are some tips to help you successfully convert a PDF to Excel for free.

A. Ensuring the pdf is of high quality for better conversion results
  • Use a high-quality PDF: The quality of the PDF can greatly affect the accuracy of the conversion process. Make sure the PDF is clear and legible, with no blur or distortions.
  • Check for scanned documents: If the PDF is a scanned document, consider using OCR (Optical Character Recognition) software to convert it to editable text before converting to Excel.
  • Optimize the PDF: Before converting, try to optimize the PDF file by reducing its size and removing any unnecessary elements to improve the conversion process.

B. Checking for any errors or missing data after conversion
  • Review the converted Excel file: After the conversion is complete, carefully review the Excel file for any errors, missing data, or formatting issues.
  • Verify data accuracy: Double-check the accuracy of the data in the Excel file and ensure that all the information from the original PDF is correctly transferred.
  • Fix any errors: If you spot any errors or missing data, make the necessary corrections in the Excel file to ensure its accuracy and completeness.


Converting pdf to excel for free has numerous benefits, including improved data analysis, easier data manipulation, and the ability to work with organized and editable data. By following the step-by-step guides and tips provided, you can successfully convert your pdf files to excel and take advantage of these benefits. Don't hesitate to give it a try and see the difference it can make in your workflow.

  • Improved data analysis
  • Easier data manipulation
  • Ability to work with organized and editable data

By utilizing these resources, you can streamline your data management processes and enhance your overall productivity. So why wait? Give it a try today and experience the convenience of converting pdf to excel for free.

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