Excel Tutorial: How To Convert A Pdf Into Excel


It can be frustrating when you have important data in a PDF format and need it in an Excel spreadsheet. In this Excel tutorial, we will explore the process of converting a PDF into Excel. Whether you need to analyze data, perform calculations, or create visual representations, being able to convert PDF files into Excel is a valuable skill.

Converting PDFs into Excel is important because it allows for better organization of data, ease of editing, and the ability to perform various data analysis tasks that Excel offers. By understanding the process of converting PDF into Excel, you can efficiently manage and manipulate data to meet your specific needs.

Key Takeaways

  • Converting PDFs into Excel allows for better organization of data and ease of editing.
  • Understanding the process of converting PDF into Excel can help efficiently manage and manipulate data to meet specific needs.
  • Utilizing Excel features such as formulas, functions, sorting, and filtering can enhance data analysis and manipulation.
  • Reviewing the converted data and making necessary adjustments is essential for accuracy and reliability.
  • Practicing and exploring further can improve proficiency in converting PDF into Excel and using Excel features.

Understanding the tools

When it comes to converting a PDF into Excel, it is essential to familiarize yourself with the tools required for the task. This includes understanding how to use Adobe Acrobat and having a working knowledge of the Excel software.

A. Familiarizing with Adobe Acrobat
  • Adobe Acrobat is a software program used to view, create, manipulate, print, and manage files in PDF format. It is an essential tool for converting PDFs into Excel.
  • Being familiar with Adobe Acrobat involves understanding how to open and navigate PDF files, as well as knowing how to use its conversion features.
  • Take the time to explore the various tools and options available in Adobe Acrobat that can aid in the conversion process, such as the export feature for converting PDFs into Excel format.

B. Knowing the Excel software
  • Excel is a spreadsheet program developed by Microsoft that is used to create and manipulate data in tabular form.
  • Having a working knowledge of Excel is crucial for efficiently converting PDF files into Excel format.
  • Understanding how to open, navigate, and manipulate data within Excel spreadsheets is essential for a successful conversion process.
  • Additionally, knowing how to import and format data within Excel can significantly impact the accuracy and efficiency of the PDF to Excel conversion.

Converting pdf to excel

Converting a pdf file into an excel format can be a useful skill for anyone who needs to work with data from pdf documents. In this tutorial, we will explore the steps to convert a pdf file into an excel spreadsheet using Adobe Acrobat.

A. Opening the pdf file in Adobe Acrobat

To begin the conversion process, the first step is to open the pdf file in Adobe Acrobat. Follow these steps:

  • 1. Launch Adobe Acrobat: Open the Adobe Acrobat software on your computer.
  • 2. Open the pdf file: Click on the "File" menu and select "Open" to locate and open the pdf file you want to convert.

B. Exporting the pdf file to excel format

Once the pdf file is open in Adobe Acrobat, the next step is to export it into an excel format. Follow these steps:

  • 1. Click on "Export PDF": In Adobe Acrobat, click on the "Export PDF" tool in the right pane.
  • 2. Choose Excel format: Select "Spreadsheet" as the export format and then choose "Microsoft Excel Workbook" as the file type.
  • 3. Save the file: Choose a location to save the converted excel file and click "Export" to begin the conversion process.

Once the conversion is complete, you will have successfully converted your pdf file into an excel spreadsheet that can be edited and manipulated as needed.

Checking the excel file

Once you have converted the PDF into an Excel file, it is important to thoroughly check the file to ensure the accuracy and completeness of the data.

A. Reviewing the converted data
  • Open the Excel file and carefully review all the data that has been converted from the PDF. Look for any discrepancies or errors in the formatting or content.

  • Check for any missing or incomplete information that may not have been properly converted from the PDF.

  • Compare the Excel file with the original PDF to make sure that all the necessary data has been accurately captured in the conversion process.

B. Making necessary adjustments and corrections
  • If you notice any errors or discrepancies in the converted data, make the necessary adjustments and corrections within the Excel file.

  • Pay attention to the formatting of the data, such as dates, numbers, and text, and ensure that everything is correctly represented in the Excel file.

  • Double check any calculations or formulas that may have been affected by the conversion process to ensure their accuracy.

Utilizing Excel Features

When converting a PDF into Excel, utilizing the various features of Excel can greatly enhance the efficiency and accuracy of the process. Two key features that can be utilized are formulas and functions and sorting and filtering the data.

Using Formulas and Functions

  • Formulas and functions are essential tools in Excel that can be used to perform calculations and manipulate data.
  • When converting a PDF into Excel, formulas and functions can help to automate the process of extracting and organizing data.
  • Commonly used formulas and functions for PDF conversion include IF, VLOOKUP, and TEXT functions for data extraction and manipulation.
  • By understanding and utilizing these formulas and functions, the conversion process can be made more efficient and accurate.

Sorting and Filtering the Data

  • Once the data from the PDF has been imported into Excel, sorting and filtering the data can help to organize and analyze it effectively.
  • Sorting the data allows for arranging it in a specific order, such as alphabetically, numerically, or chronologically.
  • Filtering the data enables the user to display only the relevant information based on specific criteria.
  • These features are valuable when converting a PDF into Excel as they allow for better organization and analysis of the data.

Saving and sharing the excel file

Once you have successfully converted your PDF into an Excel file, the next step is to save and share the file for easy access and collaboration.

A. Saving the file in the desired location

After making any necessary edits to the converted Excel file, it is important to save it in a location that is easily accessible for future reference. Follow these steps to save the file:

  • Click on the "File" tab located in the top left corner of the Excel window.
  • Select "Save As" from the options provided.
  • Choose the desired location on your computer or cloud storage where you want to save the file.
  • Enter a file name for easy identification and select the file format as "Excel Workbook (*.xlsx)."
  • Click "Save" to save the file to the selected location.

B. Sharing the excel file with others

Sharing the converted Excel file with others is essential for collaboration and review. Here's how you can easily share the file:

  • Click on the "File" tab in Excel and select "Share" from the options provided.
  • Enter the email addresses of the individuals you want to share the file with, or choose a sharing option such as creating a shareable link.
  • Set the permissions for the file, such as allowing others to edit or only view the file.
  • Click "Send" or "Copy link" to share the Excel file with the selected individuals.


In conclusion, converting a PDF into Excel is a simple and useful skill to learn. By following the steps mentioned earlier, you can easily convert a PDF into an Excel file and work with the data more efficiently. Now that you have learned the process, I encourage you to practice and explore further the various features of Excel to enhance your data management skills. With regular practice, you will become more proficient in utilizing Excel for your professional and personal needs.

Excel Dashboard

ONLY $99

    Immediate Download

    MAC & PC Compatible

    Free Email Support

Related aticles