Excel Tutorial: How To Combine Excel Spreadsheets


When working with large sets of data, combining excel spreadsheets can be a game-changer. It allows you to merge information from multiple sources, organize and compare data more effectively, and streamline your workflow. In this tutorial, we will walk you through the step-by-step process of combining excel spreadsheets in a simple and efficient manner.

Key Takeaways

  • Combining excel spreadsheets can streamline data analysis and comparison.
  • Arranging spreadsheets and aligning columns and rows is crucial for easy merging.
  • The 'Consolidate' function in Excel is a powerful tool for merging data from multiple sources.
  • Choosing the right consolidation options and reviewing the consolidated data is essential for accuracy.
  • Practicing and exploring other Excel functions can further enhance data management and analysis.

Step 1: Open Excel and prepare the spreadsheets

Before you can combine excel spreadsheets, you'll need to open the Excel program and prepare the spreadsheets you want to merge.

A. Open the Excel program

Locate the Excel program on your computer and open it to begin the process.

B. Open the spreadsheets you want to combine

Once Excel is open, navigate to the location of the spreadsheets you want to merge and open each one within the program.

Step 2: Arrange the spreadsheets

Before merging the excel spreadsheets, it is important to arrange them on your screen in a way that is easy to access and reference. This will make the merging process go much smoother.

A. Arrange the spreadsheets on your screen for easy access

Open all the excel spreadsheets that you want to combine and arrange them on your screen so that they are easily accessible. This could mean having them side by side, or in separate windows that you can easily switch between. Having them organized and visible will make it easier to compare and merge the data.

B. Make sure the columns and rows are aligned for easy merging

Ensure that the columns and rows in each spreadsheet are aligned in a way that will make merging them together simple and straightforward. This may involve adjusting the width and height of the columns and rows, as well as ensuring that the data is organized in a way that will be easy to merge without any confusion.

Step 3: Use the ‘Consolidate’ function

Once you have your data set up, you can use the ‘Consolidate’ function in Excel to combine the data from multiple spreadsheets into a single, organized spreadsheet. Here’s how to do it:

A. Select the data you want to consolidate

Before using the ‘Consolidate’ function, you need to select the data that you want to combine from your different spreadsheets. This can include a range of cells, entire columns, or entire sheets, depending on your specific needs.

B. Go to the ‘Data’ tab and click on the ‘Consolidate’ function

Once you have selected your data, go to the ‘Data’ tab in Excel. Here, you will find the ‘Consolidate’ function under the ‘Data Tools’ section. Click on the ‘Consolidate’ button to open the function.

Step 4: Choose your consolidation options

After selecting your data sources, the next step is to choose your consolidation options.

A. Choose the function you want to use

When combining data from multiple sources, you may want to perform a specific function, such as Sum, Average, or Count, on the consolidated data. This can be easily achieved by selecting the desired function from the list of options provided in the consolidation tool.

B. Select the range of data to be consolidated

Once you have chosen the function, you will need to specify the range of data to be consolidated. This involves selecting the cells in each spreadsheet that contain the data you want to combine. You can do this by clicking and dragging to highlight the range, or by manually entering the cell references.

Step 5: Review and finalize the consolidation

Once you have combined all the necessary excel spreadsheets, the final step is to review and finalize the consolidation. Here's what you need to do:

A. Check the consolidated data for accuracy

It is crucial to ensure that the data has been combined accurately and there are no errors or inconsistencies. Take some time to review the consolidated spreadsheet and compare it with the original data to make sure all the information has been included correctly.

B. Save the consolidated spreadsheet in the desired location

After you have verified the accuracy of the consolidated data, it is important to save the spreadsheet in the desired location. Choose a location that is easily accessible and where it can be easily retrieved when needed.


In conclusion, combining excel spreadsheets is a crucial skill that can save time and improve efficiency in data management. It allows for easy analysis, reporting, and visualization of data. By mastering this skill, you can become a more proficient Excel user and increase productivity in your work.

We encourage you to continue practicing and exploring other Excel functions to unlock the full potential of this powerful tool. The more you familiarize yourself with Excel, the more versatile and valuable you will become in your professional endeavors.

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