Excel Tutorial: How To Change The Font In Excel


When working with Excel, it's essential to know how to change the font to make your data and reports visually appealing and easy to read. This Excel tutorial will guide you through the steps of changing fonts in Excel and highlight the importance of selecting the right font for your spreadsheets.

Key Takeaways

  • Changing fonts in Excel is essential for visually appealing and easy-to-read data and reports.
  • Understanding the default font and its limitations in Excel is important for effective font choices.
  • Exploring the font options and using shortcuts can make font changes in Excel more efficient.
  • Customizing font changes with themes in Excel can automatically change fonts throughout a workbook for a cohesive look.
  • Practicing changing fonts in Excel is encouraged for better spreadsheet aesthetics and readability.

Understanding the default font in Excel

When you first open Excel, you may notice that the default font used is Calibri. This font is clean, easy to read, and works well for most standard spreadsheets.

However, it's important to understand that the default font can be changed to better suit your personal preferences or the specific requirements of a project.

A. Discuss the default font used in Excel

The default font used in Excel is Calibri. It is a sans-serif typeface that is designed to be easily readable on computer screens, which makes it a popular choice for digital documents.

B. Explain the limitations of the default font in Excel

While Calibri may be a suitable font for most basic spreadsheets, it may not always be the best choice for all situations. For example, if you are creating a presentation or a printed report, you may want to use a font that is more visually appealing or easier to read in a larger format. Additionally, you may have personal or company preferences for a different default font that better aligns with branding or style guidelines.

Exploring the font options in Excel

When working with Excel, it's important to have the ability to customize the font to make your data stand out. Let's take a look at where to find the font options and the different styles and sizes available in Excel.

Show where to find the font options in the Excel toolbar

Located at the top of the Excel toolbar, you will find the font options under the "Home" tab. Look for the "Font" group, where you will see various options for customizing the font in your spreadsheet.

  • Font: This drop-down menu allows you to select the font style you want to use for your text. Excel offers a wide range of fonts to choose from, so you can find the perfect style to fit your needs.
  • Font Size: Use this drop-down menu to select the size of your font. Whether you want your text to be small and unobtrusive or large and attention-grabbing, Excel has a size to suit your preferences.
  • Bold, Italic, Underline: These options allow you to add emphasis to your text by making it bold, italic, or underlined.

Explain the different font styles and sizes available in Excel

Excel offers a wide range of font styles and sizes to help you customize your spreadsheet. Whether you want to make your data easy to read or add a touch of creativity, Excel has the options you need.

  • Font Styles: From classic serif fonts like Times New Roman to modern sans-serif options like Arial, Excel provides a variety of font styles to choose from. You can also select specialty fonts for a unique look.
  • Font Sizes: Excel offers a range of font sizes, from as small as 8 points to as large as 72 points. This allows you to adjust the size of your text to fit your layout and make it easily readable.
  • Customization: Additionally, Excel allows you to customize the font color and apply effects such as strikethrough or subscript to further enhance the appearance of your text.

Step-by-step guide to changing fonts in Excel

Changing the font in Excel is a simple process that can help make your data more visually appealing and easier to read. Follow the steps below to change the font in your Excel spreadsheet.

A. Selecting the cells where font needs to be changed
  • Click and drag to select the cells where you want to change the font.

  • If you want to change the font for the entire sheet, click on the square at the top left corner of the spreadsheet to select all cells.

B. Navigating to the font options in the toolbar
  • Once the cells are selected, navigate to the "Home" tab on the Excel toolbar.

  • Look for the "Font" group, which is typically located on the left side of the toolbar.

C. Choosing a new font style and size
  • Within the "Font" group, click on the drop-down menu next to the font name.

  • Select a new font style from the list of available fonts.

  • Next to the font style, there is a drop-down menu for the font size. Choose a new font size from the options provided.

D. Applying the changes to the selected cells
  • After selecting the desired font style and size, click on the "OK" button to apply the changes to the selected cells.

  • The font in the selected cells will now be updated to the new style and size that you have chosen.

By following these simple steps, you can easily change the font in Excel to suit your preferences and improve the overall appearance of your spreadsheet.

Using shortcuts to change fonts in Excel

Changing fonts in Excel can be a time-consuming task, especially when working with large data sets. Thankfully, there are shortcuts that can make this process much more efficient.

A. Introducing the shortcut keys for changing fonts in Excel

Excel offers a range of shortcut keys that allow you to quickly change the font of your selected text. These shortcuts can be a real time-saver, especially when working on documents with consistent formatting.

B. Demonstrating how to use the shortcut keys effectively

One of the most commonly used shortcut keys for changing fonts in Excel is Ctrl + Shift + F. This opens the font dialog box, allowing you to choose the font, font style, size, and color.

Another useful shortcut is Ctrl + Shift + P, which opens the format cells dialog box where you can change the font, font style, size, and color, as well as other formatting options.

It's important to note that these shortcut keys can vary depending on your version of Excel and your operating system. However, once you have familiarized yourself with these shortcuts, you can quickly and easily change the font of your text without having to navigate through multiple menus and options.

Customizing font changes with themes in Excel

When creating a workbook in Excel, it’s important to not only input the data accurately, but also to make it visually appealing. One way to achieve this is by customizing font changes with pre-designed themes in Excel. This tutorial will guide you through the process of exploring and utilizing themes to automatically change fonts throughout your workbook.

Exploring the pre-designed themes in Excel

  • Step 1: Open your Excel workbook and navigate to the “Page Layout” tab.
  • Step 2: Locate the “Themes” group, which contains a variety of pre-designed themes.
  • Step 3: Click on the “Themes” dropdown menu to view the available options. You can hover over each theme to see a live preview of how it will appear in your workbook.
  • Step 4: Select the theme that best suits your preferences and click on it to apply it to your workbook.

Showing how themes can automatically change fonts throughout a workbook

  • Step 1: After applying a theme, you will notice that it not only changes the colors and effects in your workbook, but it also modifies the fonts.
  • Step 2: To view the specific font changes, click on the “Fonts” dropdown menu within the “Themes” group on the “Page Layout” tab.
  • Step 3: Here, you can see the name of the font that is associated with the selected theme. By default, the font is set to change throughout the entire workbook.
  • Step 4: If you want to further customize the font, you can click on the “Create New Theme Fonts” option to select a different font for headings and body text, allowing for more flexibility in your design.

By taking advantage of the pre-designed themes and font customization options in Excel, you can easily create a cohesive and visually appealing workbook without the need for manual font changes in each individual cell.


Changing fonts in Excel may seem like a small detail, but it can actually make a big difference in the overall look and feel of your spreadsheets. By choosing the right font, you can improve readability and make your data stand out in a more visually appealing way. We encourage you to practice changing fonts in Excel to enhance the aesthetics of your spreadsheets and take your data presentation to the next level.

Excel Dashboard

ONLY $99

    Immediate Download

    MAC & PC Compatible

    Free Email Support

Related aticles