Excel Tutorial: How To Change The Default Font In Excel

Introduction


When working with Excel, changing the default font can make a significant difference in the look and feel of your spreadsheets. Whether you prefer a different font for better readability or want to align the design with your company's branding, knowing how to change the default font in Excel is a valuable skill. In this tutorial, we will walk you through the step-by-step process of changing the default font in Excel, so you can customize your spreadsheets to your preference.


Key Takeaways


  • Changing the default font in Excel can enhance the look and feel of your spreadsheets, improving readability and aligning with branding.
  • Accessing Excel's font settings involves navigating to the "Options" menu and finding the "Popular" tab.
  • Selecting a new default font can be done by locating the "When creating new workbooks" section and choosing a font from the drop-down menu.
  • Customizing the font size and style allows for additional options such as adjusting the default font size and changing the default font style.
  • Applying the changes, testing the changes, and exploring other customization options in Excel are important steps in the process of customizing the default font.


Accessing Excel's font settings


When it comes to customizing your Excel experience, changing the default font can make a big impact. Here's how to access Excel's font settings to make this change.

A. Opening the Excel application

To begin, open the Excel application on your computer. You can do this by clicking on the Excel icon in your taskbar, desktop, or by searching for it in your computer's applications folder.

B. Navigating to the "Options" menu

Once Excel is open, navigate to the "File" tab in the top-left corner of the window. This will open a menu with various options. At the bottom of this menu, you will see a button labeled "Options." Click on this button to access Excel's settings.

C. Finding the "Popular" tab

After clicking on the "Options" button, a new window will appear with a list of categories on the left-hand side. Click on the "Popular" tab to access general Excel settings, including the default font option.


Selecting a new default font


When you open a new workbook in Excel, the default font is Calibri. However, you can change this default font to a different one of your preference. Here’s how to do it:

Locating the "When creating new workbooks" section


First, open Excel and click on the “File” tab. Then, select “Options” from the list on the left-hand side. This will open the Excel Options dialog box.

Clicking on the drop-down menu for "Use this font"


Within the Excel Options dialog box, navigate to the “General” tab if you’re not already there. Look for the “When creating new workbooks” section. This is where you can change the default font settings.

Choosing a new font from the list


Under the “When creating new workbooks” section, you will see a drop-down menu labeled “Use this font.” Click on the drop-down menu, and a list of fonts will appear.

  • Select a font from the list that you’d like to set as the new default font for your Excel workbooks.
  • Once you’ve chosen a font, click “OK” to save your changes.

Now, every time you open a new workbook in Excel, the font you selected will be the default font.


Customizing the font size and style


When working with Excel, customizing the font size and style can help improve the overall look and readability of your spreadsheets. In this tutorial, we will explore how to adjust the default font size and style to better suit your preferences.

Exploring the additional options in the font settings


Before making any changes to the default font size and style, it's important to familiarize yourself with the additional options available in the font settings. To access these settings, click on the "Home" tab in the Excel ribbon and then click on the "Font" dialogue box launcher in the "Font" group. Here, you can explore various options such as font type, size, style, color, and effects.

Adjusting the default font size


One of the most common customizations is adjusting the default font size. To do this, follow these steps:

  • Click on the "Home" tab in the Excel ribbon
  • Click on the "Font" dialogue box launcher in the "Font" group
  • In the "Font" tab of the dialogue box, select your desired font size from the dropdown menu
  • Click "OK" to apply the changes

Changing the default font style


In addition to adjusting the font size, you may also want to change the default font style. Here's how you can do that:

  • Click on the "Home" tab in the Excel ribbon
  • Click on the "Font" dialogue box launcher in the "Font" group
  • In the "Font" tab of the dialogue box, select your desired font style from the "Font style" dropdown menu
  • Click "OK" to apply the changes


Applying the changes


After customizing the default font in Excel, you will need to apply the changes to ensure that the new settings take effect. Here are the steps to do so:

  • Saving the new default font settings

    Once you have selected your desired font, style, size, and color, click on the "Set As Default" button at the bottom left of the Font dialogue box. This will prompt a confirmation message asking if you want to set the current font as the new default. Click "Yes" to save the changes.

  • Closing the font settings window

    After saving the new default font settings, close the Font dialogue box by clicking the "OK" button. This will apply the changes to your current Excel document.

  • Restarting Excel to see the changes take effect

    It is important to restart Excel in order for the changes to take effect across all your documents. Close Excel and reopen it to see the new default font settings in action.



Testing the changes


After changing the default font in Excel, it is important to test the changes to ensure that they have been successfully implemented.

A. Creating a new workbook in Excel

To test the changes, start by creating a new workbook in Excel. This will allow you to see the default font in action and assess whether it has been updated.

B. Checking that the default font has been updated

Once the new workbook is created, take a look at the default font used in the cells. It should reflect the changes made to the default font settings.

C. Making any necessary adjustments

If the default font does not appear as expected, go back to the settings and make any necessary adjustments. It's important to ensure that the changes have been applied across all workbooks in Excel.


Conclusion


Customizing the default font in Excel is important for creating professional and consistent documents. By setting a default font that suits your preferences, you can save time and ensure a consistent look across all your spreadsheets. As you become more comfortable with this customization, don't be afraid to explore the other customization options in Excel to truly make the program your own. Remember, practice makes perfect, so make sure to practice using the new default font to become proficient in it.

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