Excel Tutorial: How To Change Chart Style In Excel

Introduction


When it comes to presenting data in Excel, changing the chart style can make a world of difference. Whether you're looking to make your data stand out or simply want to give your presentation a professional look, knowing how to change the chart style in Excel is a valuable skill. In this tutorial, we'll provide a brief overview of the steps involved in changing the chart style in Excel, so you can take your data presentation to the next level.


Key Takeaways


  • Changing the chart style in Excel can significantly improve the visual presentation of data.
  • Selecting the right chart style is important for effectively conveying the message in the data.
  • Knowing how to access and change chart styles in Excel is a valuable skill for data presentation.
  • Customizing chart styles can further enhance the visual appeal and clarity of the data.
  • Following best practices for chart style selection can lead to better data visualization outcomes.


Understanding Chart Styles in Excel


A. Definition of chart styles in Excel

Chart styles in Excel refer to the visual representation of data in a chart. These styles include different color combinations, line styles, and other design elements that help in enhancing the appearance of the chart.

B. Importance of selecting the right chart style for data representation

  • Enhanced Visualization: The right chart style can enhance the visualization of data, making it easier for the audience to interpret and understand.
  • Highlighting Key Points: Choosing the appropriate chart style can help in highlighting the key points of the data, making it stand out for the viewers.
  • Improving Aesthetics: A well-chosen chart style can improve the overall aesthetics of the chart, making it more visually appealing.
  • Matching the Data Type: Different chart styles are suitable for different types of data. Selecting the right style ensures that the chart accurately represents the data type.


Accessing Chart Styles in Excel


When creating a chart in Excel, it's important to ensure that the style aligns with the overall look and feel of the document. Excel provides users with a variety of chart styles to choose from, and accessing these options is simple.

A. How to locate the chart styles options in Excel
  • Before creating a chart, select the data that you want to include in the chart.
  • Click on the "Insert" tab at the top of the Excel window.
  • In the "Charts" group, choose the type of chart you want to create (e.g., bar, line, pie).
  • Once the chart is inserted, click on it to select it. This will display the "Chart Tools" tabs at the top of the Excel window.
  • Click on the "Design" tab within the "Chart Tools" tabs.
  • In the "Chart Styles" group, you will see a variety of style options to choose from.

B. Explanation of different chart style options available in Excel
  • Color Schemes:


    Excel offers a range of color schemes that can be applied to the chart. These schemes can help to differentiate data series and make the chart more visually appealing.
  • Effects:


    Users can also apply effects such as shadows, glows, and reflections to their charts. These effects can help to make the chart stand out and draw attention to key data points.
  • Layouts:


    The layout options in Excel allow users to easily change the overall look of the chart. This includes options such as changing the placement of the title, data labels, and axis titles.
  • Quick Styles:


    Excel provides a range of pre-set styles that can be applied with a single click. These styles are designed to be visually appealing and can save time when formatting the chart.


How to Change Chart Style in Excel


Excel offers a variety of chart styles to choose from, allowing you to customize the appearance of your data visualization. Here's a step-by-step guide on how to change chart style in Excel:

A. Step-by-step guide on changing chart style in Excel

1. Select your chart


Before you can change the chart style, you need to select the chart you want to modify. Click on the chart to select it.

2. Go to the Chart Tools tab


Once the chart is selected, the Chart Tools tab will appear at the top of the Excel window. Click on the Design tab under Chart Tools.

3. Choose a new chart style


Within the Design tab, you will see a variety of chart styles to choose from. Click on the "Change Chart Type" button and select the style that best fits your data visualization needs.

4. Customize the chart style


After selecting a new chart style, you can further customize the appearance of the chart by adjusting elements such as colors, layouts, and effects.

B. Tips for selecting the most suitable chart style for the data

1. Consider the type of data


When choosing a chart style, consider the type of data you are visualizing. For example, bar charts are ideal for comparing categories, while line charts work well for showing trends over time.

2. Keep it simple


Avoid using overly complex chart styles that may distract from the data itself. Choose a style that effectively communicates the information without overwhelming the viewer.

3. Use colors wisely


Color can enhance the visual appeal of a chart, but too many colors can make it difficult to interpret the data. Choose a color scheme that is easy on the eyes and effectively highlights the key points.

By following these steps and considering these tips, you can easily change the chart style in Excel to better visualize your data.


Customizing Chart Styles in Excel


When creating charts in Excel, it's essential to customize the chart styles to fit specific preferences. This not only makes the data more visually appealing but also helps to highlight the key points effectively. In this tutorial, we will explore the different ways to customize chart styles in Excel.

How to customize chart styles in Excel to fit specific preferences


  • Select the chart: To customize the chart style, first, select the chart by clicking on it.
  • Go to the Chart Tools: Once the chart is selected, the Chart Tools menu will appear at the top of the Excel window.
  • Choose a style: In the Chart Tools menu, click on the "Design" tab. Here, you can choose from a variety of pre-set chart styles by clicking on the different options.
  • Modify the style: After selecting a pre-set style, you can further customize it by right-clicking on the chart and selecting "Format Chart Area." This will allow you to make changes to the chart's fill, border, effects, and more.
  • Save the customized style: Once you have tailored the chart style to your preference, you can save it as a custom chart style for future use. Simply right-click on the chart and select "Save as Template."

Exploring additional customization options for chart styles


  • Changing chart colors: In addition to the pre-set chart styles, Excel also allows you to customize the colors used in the chart. You can do this by selecting the chart, clicking on the "Design" tab, and then choosing from the available color palettes.
  • Adjusting chart elements: Excel provides the option to add or remove specific chart elements, such as the title, data labels, and legend. This can be done by clicking on the chart, then selecting the desired elements from the "Chart Elements" dropdown menu in the Chart Tools menu.
  • Customizing chart layout: To further tailor the chart to your preferences, you can adjust the layout by clicking on the "Quick Layout" option in the Chart Tools menu. This allows you to change the placement of the title, axis labels, and other elements.
  • Utilizing chart styles in different chart types: The customized chart styles can also be applied to different chart types, allowing for consistency in visual representation across various types of data.


Best Practices for Chart Style Selection


When it comes to creating visually appealing and effective charts in Excel, selecting the most appropriate chart style is crucial. Here are some tips for choosing the right chart style for different types of data and common mistakes to avoid when changing chart style in Excel.

A. Tips for selecting the most appropriate chart style for different types of data
  • Consider the type of data


    Before selecting a chart style, consider the type of data you want to visualize. For example, if you are comparing different categories of data, a bar chart may be more suitable than a line chart.

  • Highlight key points


    Choose a chart style that effectively highlights the key points you want to convey. For instance, a pie chart can be useful for showing the composition of a whole, while a scatter plot can show the relationship between two variables.

  • Keep it simple


    Avoid cluttering your chart with unnecessary elements. Choose a chart style that keeps the focus on the essential information and makes it easy for your audience to understand the data at a glance.


B. Common mistakes to avoid when changing chart style in Excel
  • Overcomplicating the design


    Avoid overcomplicating the design of your chart by using too many colors, patterns, or 3D effects. Keep the design clean and simple to ensure the data remains the focal point.

  • Using inappropriate chart style


    Be mindful of using an inappropriate chart style for your data. For instance, using a pie chart for data with too many categories can make it difficult to read and interpret the information.

  • Ignoring chart customization options


    Excel offers various customization options for chart styles, including colors, fonts, and layouts. Ignoring these options can limit the visual appeal and effectiveness of your chart.



Conclusion


Recap: Changing chart style in Excel is an important aspect of data visualization as it helps in presenting data in a more visually appealing and easier to understand manner. Different chart styles can help in highlighting key data points and trends.

Encouragement: I encourage you to practice and explore different chart styles in Excel to find the best fit for your data visualization needs. By experimenting with various styles, you can enhance the visual impact of your charts and effectively convey your data insights to your audience.

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